CLOSED SESSION:  (I)

Public Employee Employment –Assistant Superintendent, Educational Services, and Principal, Adult School/Coast High School & Director, Alternative Education – Discussion concerning personnel matters pursuant to Government Code 54957

            7:30 p.m.

PLEDGE OF ALLEGIANCE:  (II)

PRELIMINARY FUNCTIONS:  (III)

APPROVAL OF MINUTES:  (III-A)

Superintendent’s Comments:  Regular meeting held December 8, 2009.  (REFERENCE III-A)

(Action)

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Superintendent’s Comments:  Board members representing the district on various committees will present reports and discuss activities.

(Information)

STUDENT BOARD REPRESENTATIVE REPORTS:  (III-C)

Superintendent's Comments:  Benjamin Simons, Student Representative to the Board from Huntington Beach High School, will present reports on campus activities.

(Information)

THE PROCEEDINGS OF THIS MEETING ARE BEING RECORDED

III.       Preliminary Functions (continued)

SUPERINTENDENT’S REPORT:  (III-D)

Superintendent’s Comments:  Dr. Van Riley, Superintendent, will present a report and discuss district activities.

(Information)

STAFF PRESENTATION –

EHS:  (III-E)

Superintendent's Comments:  Dr. D’liese Melendrez, Principal, and Dr. Tim Benge, Band Director, will present an inside look at the Edison High School instrumental music program, their traditions and values, highlights of their Carnegie Hall experience, and how the band experience shapes young people in unique and positive ways.

(Information)

HBUHSD AUDITORIUM AND BELL TOWER CONSTRUCTION AWARD:  (III-F)

PRESENTATION BY VAVRINEK, TRINE, DAY & CO.:  (III-G)

Superintendent’s Comments:  Representatives from the firm Vavrinek, Trine, Day & Co., will present the findings for the annual district audit and the Proposition 39 Financial and Performance Audits.

(Information)

PUBLIC COMMUNICATION TO THE BOARD:

(III-H)

Anyone desiring to address the Board should have filled out the yellow card provided at the entrance to the Board Room and submitted it to the Board Secretary.  If your topic relates to a particular agenda item, you have the option of requesting to be called upon to make your remarks at the time the item is discussed by the Board.  FIVE MINUTES will be allotted to each person at the time he or she speaks to the agenda item.  If more than three people request to speak to any one side of an issue, the time limit for each speaker will become THREE MINUTES.  IT IS REQUESTED THAT QUESTIONS OR REMARKS BE ADDRESSED TO THE CHAIR FROM THE PODIUM.

CONSENT CALENDAR:  (IV)

PURCHASE ORDERS:  (IV-A)

Superintendent’s Comments:  Approval is recommended for purchase orders as presented:  (REFERENCE IV-A)

               General & All Others                    $1,382,292.62

               Food Services                                        1,577.06

               Revisions                                              15,954.91

               Total                                              $1,399,824.59

PERSONNEL REPORT: (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 7 as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Superintendent's Comments:  Approval is recommended for the Professional and Official Business activities as presented.  (REFERENCE IV-C)

FIELD TRIPS:

(IV-D)

Superintendent's Comments:  Approval is recommended for the Field Trips as presented.  (REFERENCE IV-D)

CONTRACTS AND CONSULTING AGREEMENTS: 

(IV-E)

Superintendent's Comments:  The Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval is recommended for the consultants and/or contractors as presented.  (REFERENCE IV-E)

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Superintendent’s Comments:  Approval is recommended to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment.

(REFERENCE IV-F)

PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE, NO. 1157:  (IV-G)

Superintendent’s Comments:  Approval is recommended to reimburse the parent in an amount not to exceed $2,277 for transportation of a special education student for the period May 21, 2009 to June 30, 2010.

IV.             Consent Calendar (continued)

REIMBURSEMENT FOR PUBLIC SCHOOL CHOICE, STUDENT NUMBERS 373820, 359468, 373857, 375857, 374052, 360212, 367563, 367601:  (IV-H)

Superintendent's Comments:  Approval is recommended for the Huntington Beach Union High School District to provide transportation reimbursement to the parents of students who qualify for public school choice.  This allows the students to attend another school under the Title I, Part A of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB) for school improvement.  (REFERENCE IV-H)

NOTICE OF COMPLETION – CONTRACT NO. 1137 – FVHS & WHS:

(IV-I)

Superintendent’s Comments:  Approval is recommended to file a Notice of Completion on Contract No. 1137 for Various Roof Replacements at Fountain Valley and Westminster high schools by Scholten Roofing Service Company and to pay the ten percent retention after filing.

NOTICE OF COMPLETION – CONTRACT NO. 1138 – MHS:  (IV-J)

Superintendent’s Comments:  Approval is recommended to file a Notice of Completion on Contract No. 1138 for Marina High School North Parking Lot Modernization Work No. 2 by Caliber Paving Company, Inc., and to pay the ten percent retention after filing.

SALES OF SURPLUS/

OBSOLETE

DISTRICT

VEHICLES:  (IV-K)

Superintendent’s Comments:  Approval is recommended to dispose of the listed surplus/obsolete district vehicles by public auction through Inter Schola, 1004 O’Reilly Avenue, Third Floor, San Francisco, CA 94129.  (REFERENCE IV-K)

AMENDMENT TO CONTRACT WITH DAY CONSTRUCTION COMPANY:  (IV-L)

Superintendent’s Comments:  Approval is recommended for an Amendment to Contract No. 0544 in the amount of $590,356 awarded to Day Construction Company for the Huntington Beach High School Modernization No. 2 District Bid No. 1020: General Works, Buildings A,B,F,G,H and Site Work.

NOVEMBER 2009 DISBURSEMENTS:  (IV-M)

Superintendent's Comments:  A recap of payments processed during the month of November 2009 is presented.

(REFERENCE IV-M)

QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS:

(IV-N)

Superintendent’s Comments:  The quarterly report on Williams Uniform Complaints is presented for the second quarter of the fiscal year 2009-10. (REFERENCE IV-N)

IV.             Consent Calendar (continued)

ENROLLMENT & ADA:  (IV-O)

Superintendent’s Comments:  Reports on enrollment and ADA for the period October 26, 2009 to November 20, 2009 are presented.  (REFERENCE IV-O)

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-P)

Superintendent's Comments:  Approval is recommended to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2009-10.  (REFERENCE IV-P)

RESOLUTION - ADDTITIONAL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-Q)

Superintendent’s Comments:  The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval is recommended to adopt a resolution increasing income and expenditures by the net amount of $3,412,810 within the General Fund for the fiscal year 2009-10.  (REFERENCE IV-Q)

RESOLUTION - ADDITIONAL INCOME AND EXPENDITURES - ADULT EDUCATION FUND:  (IV-R)

Superintendent’s Comments:  The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval is recommended to adopt a resolution increasing income and expenditures by the net amount of $457,541 within the Adult Education Fund for the fiscal year 2009-10. (REFERENCE IV-R)

RESOLUTION -ELECTRONIC VENDOR PAYMENTS:  (IV-S)

Superintendent’s Comments:  Approval is recommended to adopt a resolution authorizing the designated district employees to approve vendor payments electronically effective January 1, 2010.  (REFERENCE IV-S)

RESOLUTION - INCREASE/ DECREASE INCOME & RESERVES –BUILDING FUND AND COUNTY SCHOOL FACILITIES FUND:  (IV-T)

Superintendent’s Comments:  The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval is recommended to adopt a resolution increasing/decreasing income and reserves by the net amount of $1,247,233 in the Building Fund and County School Facilities Fund for the fiscal year 2009-10.  (REFERENCE IV-T)

(Action)

END OF CONSENT CALENDAR

BUSINESS:  (V)

PROPOSITION 39 FINANCIAL AND PERFORMANCE AUDITS:  (V-A)

Superintendent’s Comments:  Approval is recommended to accept the 2008-09 Proposition 39 Financial and Performance Audit Reports as presented.  Copies are available for review in the Business Division.

(Action)

2008-09 ANNUAL FINANCIAL REPORT:  (V-B)

Superintendent’s Comments:  Approval is recommended to accept the 2008-09 District Annual Financial Report as presented.  Copies are available for review in the Business Division.

(Action)

RACE TO THE TOP PROGRAM:  (V-C)

Superintendent’s Comments:  The Superintendent will update the Board on the federal Race to the Top program as it relates to the district.  The memorandum to the Board summarizes district actions related to this issue.  (REFERENCE V-C)

(Information)

CSBA GOVERNANCE HANDBOOK:   (V-D)

Superintendent’s Comments:   At the December 8, 2009 Board meeting, Trustee Henry requested that this item be placed on the agenda for discussion and direction.  Reference material includes two items from CSBA describing their program.  In addition, the Board received a copy of the Board By-Laws under separate cover.  The Board will discuss this program and give direction to staff.  (REFERENCE V-D)

(Discussion and Direction)

PUPIL PERSONNEL:  (VI)

STUDENT EXPULSIONS:

(VI-A)

Superintendent's Comments:  It is recommended that consideration be given to the expulsion, or enrollment following the expulsion period, of the students whose cases were heard by the District Hearing Panel.

(Action)

          VII.

New Business

         VIII.

Any Other Public Communications to the Board (time limit 3 minutes)

            IX.

Signing of Documents

             X.

Closed Session

Future Board Meetings:

Regular Board Meeting

February 9, 2010

District Office

Tentative Study Session

February 23, 2010

District Office

Regular Board Meeting

March 9, 2010

District Office

Regular Board Meeting

April 13, 2010