CLOSED SESSION:  (I)

1)      Public Employee Employment –Assistant Superintendent, Educational Services, and Principal, Adult School/Coast High School & Director, Alternative Education – Discussion concerning personnel matters pursuant to Government Code 54957

2)      Public Employee Discipline/Dismissal/Release – Government Code section 54957 and Education Code sections 44896 and 44951

3)      Parent Appeal – Education Code sections 35146 and 48260

            7:30 p.m.

PLEDGE OF ALLEGIANCE:  (II)

PRELIMINARY FUNCTIONS:  (III)

APPROVAL OF MINUTES:  (III-A)

Superintendent’s Comments:  Regular meeting held January 12, 2010.  (REFERENCE III-A)

(Action)

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Superintendent’s Comments:  Board members representing the district on various committees will present reports and discuss activities.

(Information)

STUDENT BOARD REPRESENTATIVE REPORTS:  (III-C)

Superintendent's Comments:  Benjamin Simons, Student Representative to the Board from Huntington Beach High School, will present reports on campus activities.

(Information)

THE PROCEEDINGS OF THIS MEETING ARE BEING RECORDED

III.       Preliminary Functions (continued)

SUPERINTENDENT’S REPORT:  (III-D)

Superintendent’s Comments:  Dr. Van Riley, Superintendent, will present a report and discuss district activities.

(Information)

STAFF PRESENTATION – FVHS:  (III-E)

Superintendent's Comments:  Fountain Valley High School Principal, Chris Herzfeld, staff and students will present highlights of the Baron Broadcast News (BBN) and Web Journalism program.  Teacher, Sean Ziebarth, and students will make a presentation including video clips describing the BBN.

(Information)

STAFF RECOGNITION:  (III-F)

Superintendent’s Comments:  Classified staff members will be recognized for their outstanding efforts in planning and organizing the February 1, 2010 Annual District-wide Classified Staff Development Day. (REFERENCE III-F)

(Information)

PUBLIC COMMUNICATION TO THE BOARD:

(III-G)

Anyone desiring to address the Board should have filled out the yellow card provided at the entrance to the Board Room and submitted it to the Board Secretary.  If your topic relates to a particular agenda item, you have the option of requesting to be called upon to make your remarks at the time the item is discussed by the Board.  FIVE MINUTES will be allotted to each person at the time he or she speaks to the agenda item.  If more than three people request to speak to any one side of an issue, the time limit for each speaker will become THREE MINUTES.  IT IS REQUESTED THAT QUESTIONS OR REMARKS BE ADDRESSED TO THE CHAIR FROM THE PODIUM.

CONSENT CALENDAR:  (IV)

PURCHASE ORDERS:  (IV-A)

Superintendent’s Comments:  Approval is recommended for purchase orders as presented:  (REFERENCE IV-A)

               General & All Others                       $797,745.81

               Food Services                                      17,392.19

               Revisions                                            935,725.63

               Total                                              $1,750,863.63

IV.             Consent Calendar (continued)

PERSONNEL REPORT: (IV-B)

Superintendent’s Comments:  Approval is recommended for the Certificated and Classified Personnel Report No. 8 as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:  (IV-C)

Superintendent's Comments:  Approval is recommended for the Professional and Official Business activities as presented.  (REFERENCE IV-C)

FIELD TRIPS:

(IV-D)

Superintendent's Comments:  Approval is recommended for the Field Trips as presented.  (REFERENCE IV-D)

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

Superintendent's Comments:  The Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval is recommended for the consultants and/or contractors as presented.  (REFERENCE IV-E)

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Superintendent’s Comments:  Approval is recommended to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment.

(REFERENCE IV-F)

PART C RESPITE COSTS REIMBURSEMENT- WOCCSE - NO. 1171:  (IV-G)

Superintendent’s Comments:  Approval is recommended for the Huntington Beach Union High School District (WOCCSE) to reimburse designated parents for infant respite care in an amount not to exceed $1,782 for the period December 9, 2009 to September 26, 2012.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

GRANT APPLICATION – TARGET FIELD TRIP GRANT – OVHS:  (IV-H)

Superintendent's Comments:  Approval is recommended for Ocean View High School to submit an application to the Target Field Trip grant funding in the amount of $800.  The proposed field trip will allow the Latino and English Learner Special Education students to visit the Museum of Latin American Art and inspire them through exposure to the richness of creativity and artistic expression as demonstrated by people of their similar ethnic and cultural background.  The field trip is scheduled for March 2010.  No matching funds are required.  Authorization to expend funds upon receipt is requested.  (REFERENCE IV-H)

IV.             Consent Calendar (continued)

APPLICATION FOR FUNDING - CONSOLIDATED CATEGORICAL PROGRAMS:  (IV-I)

Superintendent's Comments:  Approval is recommended to submit to the California Department of Education the Consolidated Application for Funding Categorical Programs, Part II, for the 2009-10 school year.  Funds, estimated in excess of $3.4 million for the district, will be used to supplement existing instructional programs and staff development activities.  No matching funds are required.  Authorization to expend funds upon receipt is requested.  (REFERENCE IV-I)

HIGH SCHOOL DIPLOMAS FOR DESIGNATED SPECIAL EDUCATION STUDENTS USING MODIFICATIONS ON THE CAHSEE:  (IV-J)

Superintendent's Comments:  Approval is recommended to grant high school diplomas to designated special education students in the class of 2010 and the class of 2011 who meet the graduation requirements and receive the equivalent of a passing score on the California High School Exit Exam after taking the exam using modifications as outlined in the students’ Individual Education Plans (IEP) and as defined in Education Code section 60851(c).  (REFERENCE IV-J)

SINGLE SCHOOL PLAN FOR STUDENT ACHIEVEMENT:   (IV-K)

Superintendent’s Comments:  Approval is recommended for the revised Single School Plan for Student Achievement for each of the district’s high schools.  In compliance with Education Code 64001 as amended by SB 374, each school developed a plan of action to raise the academic performance of students, to improve the education program and to evaluate the effectiveness of categorical programs.  As required, the School Site Councils have completed the annual review of their school’s Plan, and necessary revisions were made.  (REFERENCE IV-K)

2009-2010 WORK SITE TRAINING AGREEMENTS BETWEEN COMMUNITY DAY SCHOOL AND ORANGE COUNTY YOUTH CENTERS:   (IV-L)

Superintendent’s Comments:  Approval is recommended for the 2009-2010 Work Site Training Agreements between Community Day School and the Orange County Youth Centers which will allow Community Day School students to participate in the OCYC “Success Ladder Program.”  There is no cost to the district for this agreement.  (REFERENCE IV-L)

SUBSTITUTION OF SUBCONTRACTOR:  (IV-M)

Superintendent’s Comments:  Approval is recommended for the substitution of subcontractor on Contract No. 1105 with KPRS Construction Services for the 50 Meter Pool and Support Buildings at Ocean View High School.  (REFERENCE IV-M)

IV.             Consent Calendar (continued)

CONTRACT CHANGE NOTICES:  (IV-N)

Superintendent’s Comments:  Approval is recommended for the change notices to the contracts as presented which were previously awarded.  (REFERENCE IV-N)

NOTICE OF COMPLETION – CONTRACT NO. 0731 – WHS:  (IV-O)

Superintendent’s Comments:  Approval is recommended to file a Notice of Completion on Contract No. 0731 for the Stadium at Westminster High School by Ohno Construction Company, and to pay the five percent retention after filing.

NOTICE OF COMPLETION – CONTRACT NO. 0790 – HBHS:  (IV-P)

Superintendent’s Comments:  Approval is recommended to file a Notice of Completion on Contract No. 0790 for the Stadium at Huntington Beach High School by Ohno Construction Company, and to pay the five percent retention after filing.

AWARD OF BID:  (IV-Q)

Superintendent’s Comments:  Approval is recommended to award a bid to the successful bidder as presented.  It is further recommended that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.  (REFERENCE IV-Q)

ENROLLMENT & ADA:  (IV-R)

Superintendent’s Comments:  A report on enrollment and ADA for the period November 20, 2009 to January 1, 2010 is presented.

(REFERENCE IV-R)

DECEMBER 2009 DISBURSEMENTS:  (IV-S)

Superintendent's Comments:  A recap of payments processed during the month of December 2009 is presented.

(REFERENCE IV-S)

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-T)

Superintendent's Comments:  Approval is recommended to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2009-10.  (REFERENCE IV-T)

RESOLUTION - ADDITIONAL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-U)

Superintendent's Comments:  The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval is recommended to adopt a resolution increasing income and expenditures by the net amount of $5,651,226 within the General Fund for the fiscal year 2009-10.  (REFERENCE IV-U)

IV.             Consent Calendar (continued)

RESOLUTION - ADDITIONAL INCOME AND EXPENDITURES - ADULT EDUCATION FUND:  (IV-V)

Superintendent's Comments:  The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval is recommended to adopt a resolution increasing income and expenditures by the net amount of $108,311 within the Adult Education Fund for the fiscal year

2009-10.  (REFERENCE IV-V)

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES – CAPITAL FACILITIES FUND:  (IV-W)

Superintendent’s Comments:  The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval is recommended to adopt a resolution decreasing income and expenditures and adjusting reserves in the net amount of ($94,378) in the Capital Facilities Fund for the fiscal year 2009-10.  (REFERENCE IV-W)

RESOLUTION – INCREASE/ DECREASE INCOME, EXPENDITURES & RESERVES – SELF INSURANCE FUND:  (IV-X)

Superintendent’s Comments:  The district has projected decreases in income and expenditures for the Self Insurance Fund.  Approval is recommended to adopt a resolution decreasing income and expenditures and adjusting reserves in the net amount of ($27,201) in the Self Insurance Fund for the fiscal year 2009-10.

(REFERENCE IV-X)

(Action)

END OF CONSENT CALENDAR

GENERAL FUNCTIONS:  (V)

BUDGET UPDATE:

(V-A)

Superintendent’s Comments:  The Superintendent will present a report on the latest budget information based on the Governor's Proposed Budget released in January.  The report will include impacts of the Governor's proposal on the district's 2010 and future budgets and will also include a conceptual plan and timeline to address the required reductions.  The Board will discuss the report and provide direction.  (REFERENCE V-A)

(Consideration)

V.                General Functions (continued)

SUMMERFEST (SUMMER ENRICHMENT PROGRAM):  (V-B)

Superintendent’s Comments:  The Superintendent will present information on the expansion of the Community Based Program that will provide a series of summer classes for children in 4th through 10th grades on a fee basis.  Former Director of Child Welfare and Attendance, Karen Brown, has been retained to help set up the new program and will be available to answer questions.  Details of the program will be outlined and the Board will have the opportunity to discuss this new and exciting program.

(Consideration)

HUNTINGTON BEACH HIGH SCHOOL FIELD REDESIGN:  (V-C)

Superintendent’s Comments:  The Superintendent will present a conceptual redesign plan for the south fields and parking area at Huntington Beach High School.  The new design will expand play field areas and provide additional parking for the site.  The proposal includes renovation of existing softball and baseball fields and a new synthetic turf field for field hockey, lacrosse, soccer and softball.  The proposed site plan is available for review at the District Office and will be forwarded to the Board under separate cover.  The Board will discuss the proposal and provide direction.

(Consideration)

CSBA DELEGATE ASSEMBLY ELECTIONS 2010:  (V-D)

Superintendent’s Comments:  Trustees have received information on the California School Boards Association Delegate Assembly elections.  Nominees are listed in the referenced materials.  The Board has nine votes for the nine vacancies in Region 15.

(REFERENCE V-D)

(Action)

MARIAN BERGESON AWARD:  (V-E)

Superintendent’s Comments:  Approval is recommended to nominate a trustee who has provided outstanding Governing Board service and community service to promote and enhance public education.  (REFERENCE V-E)

(Action)

PUPIL PERSONNEL:  (VI)

STUDENT EXPULSIONS:  (VI-A)

Superintendent's Comments:  It is recommended that consideration be given to the expulsion, or enrollment following the expulsion period, of the students whose cases were heard by the District Hearing Panel.

(Action)

          VII.

New Business

         VIII.

Any Other Public Communications to the Board (time limit 3 minutes)

            IX.

Signing of Documents

             X.

Closed Session

Future Board Meetings:

Tentative Study Session

February 23, 2010

District Office

Regular Board Meeting

March 9, 2010

District Office

Regular Board Meeting

April 13, 2010

District Office

Regular Board Meeting

May 11, 2010

District Office