CLOSED SESSION:  (I)

Negotiations – Conference with Labor Negotiators concerning DEA – Government Code section 54957.6.  Present will be Agency Negotiator Debbie Coleman. Also present will be Van Riley

            7:30 p.m.

PLEDGE OF ALLEGIANCE:  (II)

PRELIMINARY FUNCTIONS:  (III)

APPROVAL OF MINUTES:  (III-A)

Regular meeting held September 15, 2009  (REFERENCE III-A)

(Action)

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Superintendent’s Comments:  Board members representing the district on various committees will present reports and discuss activities.

(Information)

STUDENT BOARD REPRESENTATIVE REPORTS:  (III-C)

Superintendent's Comments:  Benjamin Simons, Student Representative to the Board from Huntington Beach High School, will present reports on campus activities.

(Information)

THE PROCEEDINGS OF THIS MEETING ARE BEING RECORDED

III.       Preliminary Functions (continued)

SUPERINTENDENT’S REPORT:  (III-D)

Superintendent’s Comments:  Dr. Van Riley, Superintendent, will present a report and discuss district activities.

(Information)

PUBLIC HEARING –

SUFFICIENCY OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2009-2010:  (III-E)

Superintendent’s Comments:  A public hearing will be held to accept input regarding the sufficiency of textbooks and instructional materials for the 2009-2010 school year in the subject areas of Mathematics, Science, History-Social Science, English/Language Arts (including English Language Development), Foreign Language and Health that are consistent with the content and cycles of the curriculum frameworks adopted by the California State Board of Education.  This public hearing is required by Education Code section 60119.  (REFERENCE III-E)

(Information)

PUBLIC HEARING – ACCEPTANCE OF AND USES OF TIER III CATEGORICAL FUNDS FOR ANY EDUCATIONAL PURPOSES FOR FISCAL YEARS 2008-09 THROUGH 2012-13 (NO. 2):  (III-F)

Superintendent’s Comments:  A public hearing will be held on the acceptance of and uses of Tier III Categorical Funds (Categorical Flexibility) for any educational purposes as provided in Education Code Section 42605.

(Information)

STAFF PRESENTATION – MHS:  (III-G)

Superintendent's Comments:  Marina High School Principal, Dr. Paul Morrow, staff and students will share information about their Ambassadors Program.  This is a program where student volunteers, grades 10-12, welcome new students to Marina High School.  About 100 Viking Ambassadors welcome close to 200 newly enrolled students by giving them campus tours, taking them lunch, taking them to an athletic event, signing them up for a club, and introducing them to their friends.

(Information)

III.       Preliminary Functions (continued)

PUBLIC COMMUNICATION TO THE BOARD:  (III-H)

Anyone desiring to address the Board should have filled out the yellow card provided at the entrance to the Board Room and submitted it to the Board Secretary.  If your topic relates to a particular agenda item, you have the option of requesting to be called upon to make your remarks at the time the item is discussed by the Board.  FIVE MINUTES will be allotted to each person at the time he or she speaks to the agenda item.  If more than three people request to speak to any one side of an issue, the time limit for each speaker will become THREE MINUTES.  IT IS REQUESTED THAT QUESTIONS OR REMARKS BE ADDRESSED TO THE CHAIR FROM THE PODIUM.

CONSENT CALENDAR:  (IV)

PURCHASE ORDERS:  (IV-A)

Superintendent’s Comments:  Approval is recommended for purchase orders as presented:  (REFERENCE IV-A)

               General & All Others                    $6,353,769.35

               Food Services                                      61,713.54

               Revisions                                         1,098,244.12

               Total                                              $7,513,727.01

PERSONNEL REPORT: (IV-B)

Superintendent’s Comments:  Approval is recommended for the Certificated and Classified Personnel Report No. 4 as presented.  (REFERENCE IV-B)

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Superintendent's Comments:  Approval is recommended for the Professional and Official Business activities as presented.  (REFERENCE IV-C)

FIELD TRIPS:

(IV-D)

Superintendent's Comments:  Approval is recommended for the Field Trips as presented.  (REFERENCE IV-D)

CONTRACTS AND CONSULTING AGREEMENTS: 

(IV-E)

Superintendent's Comments:  The Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval is recommended for the consultants and/or contractors as presented.  (REFERENCE IV-E)

IV.       Consent Calendar (continued)

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Superintendent’s Comments:  Approval is recommended to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment.

(REFERENCE IV-F)

PARENT REIMBURSE-

MENT FOR TRANSPORTATION OF SPECIAL EDUCATION STUDENTS – WOCCSE:  (IV-G)

Superintendent’s Comments:  Approval is recommended to reimburse parents for transportation of special education students, as students require transportation to non-public schools located outside district boundaries per their IEP. (REFERENCE IV-G)

CROP INTERAGENCY AGREEMENT AND CLASSES FOR 2009-2010:  (IV-H)

Superintendent’s Comments:  Approval is recommended for the Interagency Agreement (Number 1116) with Coastline Regional Occupational Program (CROP) for the purpose of providing instruction in designated occupational programs and classes using district facilities and staff during the 2009-2010 school year.  (REFERENCE IV-H)

HIGH SCHOOL DIPLOMAS FOR DESIGNATED SPECIAL EDUCATION STUDENTS USING MODIFICATIONS TO THE CAHSEE:  (IV-I)

Superintendent’s Comments:  Approval is recommended to grant high school diplomas to designated special education students in the class of 2009 who meet the graduation requirements and receive the equivalent of a passing score on the California High School Exit Exam (CAHSEE) after taking the exam using modifications as outlined in the students’ Individual Education Plan (IEP) and as defined in Education Code section 60851(c).  The name of the designated students will be available in the Educational Services Division, Special Education office.  (REFERENCE IV-I)

IV.       Consent Calendar (continued)

ACCEPTANCE OF FUNDING - WORKFORCE INVESTMENT ACT (WIA):  (IV-J)

Superintendent’s Comments:  Approval is recommended for the Huntington Beach Adult School to accept funding in the amount of $634,481 from the California Department of Education for the 2009-10 Workforce Investment Act (WIA), Title II, Adult Education and Family Literacy Act, and English Literacy and Civics Education Programs.  The purpose of the grant is to provide funding to supplement Adult Basic Education (ABE), Adult Secondary Education (ASE), English-as-a-Second Language (ESL) and EL Civics, as well as adult learners wishing to obtain their General Educational Development (GED) diplomas.  No matching funds are required.  Authorization to expend funds upon receipt is requested.

CONTRACT CHANGE NOTICES:  (IV-K)

Superintendent’s Comments:  Approval is recommended for the change notices to the contracts as presented which were previously awarded.  (REFERENCE IV-K)

NOTICE OF COMPLETION – CONTRACT NO. 0849 – HBHS: 

(IV-L)

Superintendent’s Comments:  Approval is recommended to file a Notice of Completion on Contract No. 0849 for Building E Modernization at Huntington Beach High School by G-2000 Construction, Inc., and to pay the five percent retention after filing.

REDUCTION OF RETENTION FOR CONTRACTOR OHNO CONSTRUCTION COMPANY:

(IV-M)

Superintendent’s Comments:  Approval is recommended to reduce the ten percent retention to five percent in accordance with Public Contract Code Section 9203 on Contract No. 0731 with Ohno Construction Company for the Stadium at Westminster High School.  (REFERENCE IV-M)

REDUCTION OF RETENTION FOR CONTRACTOR OHNO CONSTRUCTION COMPANY:

(IV-N)

Superintendent’s Comments:  Approval is recommended to reduce the ten percent retention to five percent in accordance with Public Contract Code Section 9203 on Contract No. 0790 with Ohno Construction Company for the Stadium at Huntington Beach High School.  (REFERENCE IV-N)

CONTRACT NO. 0120 AGREEMENT FOR LEGAL SERVICES:  (IV-O)

Superintendent’s Comments:  Approval is recommended to enter into a three-year agreement with Atkinson, Andelson, Loya, Ruud & Romo for various legal services, at a cost not to exceed $30,000, effective July 1, 2009 through June 30, 2012.

IV.       Consent Calendar (continued)

ACCEPTANCE OF AND USES OF TIER III CATEGORICAL FUNDS FOR ANY EDUCATIONAL PURPOSES FOR FISCAL YEARS 2008-09 THROUGH 2012-13 (NO. 2):

(IV-P)

Superintendent’s Comments:  Approval is recommended for the acceptance of and use of Tier III Categorical Funds (Categorical Flexibility) for any educational purpose as provided in Education Code section 42605. (REFERENCE IV-P)

AUGUST 2009 DISBURSEMENTS:  (IV-Q):

Superintendent’s Comments: Recaps of the payments processed during the month of August 2009 are presented.

(REFERENCE IV-Q)

QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS: 

(IV-R)

Superintendent’s Comments:  The quarterly report on Williams Uniform Complaints is presented for the first quarter of the fiscal year 2009-10.  (REFERENCE IV-R)

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-S)

Superintendent's Comments:  Approval is recommended to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2009-10. 

(REFERENCE IV-S)

RESOLUTION – ADDITIONAL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-T)

Superintendent’s Comments:  The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval is recommended to adopt a resolution increasing income and expenditures by the net amount of $5,839,898 within the General Fund for the fiscal year 2009-10.  (REFERENCE IV-T)

RESOLUTION – ADDITIONAL INCOME AND EXPENDITURES - Adult EdUCATION FUND:  (IV-U)

Superintendent’s Comments:  The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval is recommended to adopt a resolution decreasing income and expenditures by the net amount of ($171,453) within the Adult Education Fund for the fiscal year 2009-10.  (REFERENCE IV-U)

IV.       Consent Calendar (continued)

RESOLUTION – INCREASE INCOME, EXPENDITURES & RESERVES - MEASURE C BOND FUND AND COUNTY SCHOOL FACILITIES FUND:  (IV-V)

Superintendent’s Comments:  The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval is recommended to adopt a resolution increasing income, expenditures and reserves by the net amount of $907,819 in the Measure C Bond Fund and County Facilities Fund for the fiscal year 2009-10.  (REFERENCE IV-V)

(Action)

END OF CONSENT CALENDAR

EDUCATIONAL SERVICES:  (V)

RESOLUTION AND CERTIFICATION – SUFFICIENCY OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2009-2010:  (V-A)

Superintendent’s Comments:  Following a public hearing, approval is recommended for the adoption of the resolution and for the certification declaring that, for the 2009-2010 school year, students were provided with sufficiency of textbooks and instructional materials that are aligned with the standards of the curriculum frameworks adopted by the State Board of Education in the four core areas of English/Language Arts, Mathematics, History/Social Science, and Science; and in health and foreign language courses; and 9-12 science laboratory equipment.  In order to receive state funding for textbooks, this resolution and certification are required by Education Code sections 60119 and 60422.

(REFERENCE V-A)

(Action)

H1N1 VACCINATION CLINIC:  (V-B)

Superintendent’s Comments:  Approval is recommended for staff to conduct H1N1 vaccination clinics at each high school over the next few months.  The school nurses in collaboration with California Disease Control (CDC) and the Orange County Health Care Agency (OCHCA) are requesting to conduct a clinic at each school where students and staff could receive the H1N1 vaccine.  We recently received approval for 7,000 H1N1 vaccines to inoculate staff and students who choose to be vaccinated.

(Action)

PERSONNEL:  (VI)

ADMINISTRATIVE EVALUATION COMPETENCY:

(VI-A)

Superintendent's Comments:  Approval is recommended to certify Huntington Beach High School staff members Janie Hoy and Shelley Morris, who have exhibited competency in administrative evaluation pursuant to Board Policy 4315.1.

(REFERENCE VI-A)

(Action)

POLICY:  (VII)

BOARD POLICY:

(VII-A)

Superintendent's Comments:  The following Board policy is presented for first reading and adoption in the continued revision of existing policies and administrative regulations.  This revision is being proposed as a result of the modernization of all of our schools and facilities in order to maintain their new conditions:

.

BP 1330 – Community Relations

Use of School Facilities

(REFERENCE VII-A)

(Consideration)

BOARD POLICY:

(VII-B)

Superintendent's Comments:  The following Board policy is presented for first reading and adoption in the continued revision of existing policies and administrative regulations.  This revision is being proposed in order to add the honors at graduation of magna cum laude and summa cum laude:

BP 5127 – Students

Graduation Procedures and Ceremonies

(REFERENCE VII-B)

(Consideration)

VII.     Policy (continued)

BOARD POLICY:

(VII-C)

Superintendent's Comments:  The following Board policy is presented for first reading and adoption in the continued revision of existing policies and administrative regulations.  This is a recommendation for revision as a result of the need for students to take courses outside the district:

BP 6178.2 – Instruction

External Courses

(REFERENCE VII-C)

(Consideration)

PUPIL PERSONNEL:  (VIII)

STUDENT EXPULSIONS:

(VIII-A)

Superintendent's Comments:  It is recommended that consideration be given to the expulsion, or enrollment following the expulsion period, of the students whose cases were heard by the District Hearing Panel.

(Action)

           IX.

New Business

            X.

Any Other Public Communications to the Board (time limit 3 minutes)

           XI.

Signing of Documents

          XII.

Closed Session

Future Board Meetings:

Regular Board Meeting

November 10, 2009

District Office

Annual Organizational Meeting

December 8, 2009

District Office

Regular Board Meeting

January 12, 2010

District Office