CLOSED SESSION:  (I)

1.      Public Employee Appointment/Assignment/Reassignment/ Discipline/Dismissal/Release – Government Code section 54957

2.      Negotiations – Conference with Labor Negotiators concerning DEA, CSEA, HBPSA and non-represented contracts – Government Code section 54957.6.  Present will be Agency Negotiator Debbie Coleman. Also present will be Dr. Greg Plutko, Dr. Don Austin and Carrie Womack

            7:30 p.m.

PLEDGE OF ALLEGIANCE:  (II)

PRELIMINARY FUNCTIONS:  (III)

ORGANIZATION OF BOARD:  (III-A)

Superintendent’s Comments:  The following activities should be carried out during this meeting:

1. Election of a President, a Vice President, a Clerk, and an Alternate Clerk.  (The new President takes the chair at this time.)
2. Selection of a representative to serve on the nominating committee for election of County Committee on School District Organization (currently Simons).
3. Selection of a Political Action Representative for the Orange County School Boards Association (currently all Board members).
4. Appointment of a representative and alternate to serve on the Adult/Alternative Education Community Advisory Committee (currently Iverson/Henry).

THIS MEETING IS BEING RECORDED

Please turn off all cell phones as they impact the recording

III.       Preliminary Functions (continued)

Organization of Board:  (III-A) (continued)

5. Appointment of a representative and alternate to serve on the Coastline Regional Occupational Program (CROP) Board (currently Garland/Castrey).  Meetings at CROP Board Room - dates and times to be determined.
6. Appointment of two representatives to serve on the District English Learners Advisory Committee (DELAC) (currently Henry/Iverson).  Times, dates and locations to be determined.
7. Appointment of two representatives to serve on the district Strategic Planning Committee (currently Simons/Garland).  Past practice has been to keep the same members on for five years).
8. Appointment of two representatives to serve on the district Relationships by Objectives (RBO) Committee (currently Henry/Simons).  Meetings on fourth Tuesday of the month at 3:30 p.m. in the Huntington Beach Room.
9. Appointment of two representatives to serve on the district Team Building Through Communication (TBC) Steering Committee (currently Castrey/Garland).
10. Appointment of two members to serve on the Citizens Oversight (COC) Committee (currently Henry/Simons).
11. Appointment of representative to serve on the Booster Task Force (currently Henry).
12. Adoption of a schedule of regular and study session Board meetings to be held at the District Office beginning at      7:30 p.m. on the listed Tuesday evenings.         (REFERENCE III-A-12)
13. Development of a rotation schedule for Board president/ member meetings with Superintendent to review Board agenda. Time preceding the regular Board meetings to be determined.

(Action)

APPROVAL OF MINUTES:  (III-B)

Superintendent’s Comments:  Regular meeting held November 8, 2011.  (REFERENCE III-B)

(Action)

III.       Preliminary Functions (continued)

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-C)

Superintendent’s Comments:  Board members representing the district on various committees will present reports and discuss activities.

(Information)

STUDENT BOARD REPRESENTATIVE REPORT:  (III-D)

Superintendent's Comments:  Tuyen Dinh, Student Representative to the Board from Ocean View High School, will present reports on campus activities.

(Information)

SUPERINTENDENT’S REPORT:  (III-E)

Superintendent’s Comments:  Dr. Gregory Plutko, Superintendent, will present a report and discuss district activities.

(Information)

STAFF PRESENTATION – EDUCATIONAL SERVICES:  (III-F)

Superintendent's Comments:  Assistant Superintendent, Dr. Donald Austin and staff will be presenting information and updates to the Huntington Beach Union High School District Action Plan for Student Achievement.

(Information)

FIRST INTERIM FINANCIAL REPORT AND CERTIFICATION OF FINANCIAL STATUS:  (III-G)

Superintendent’s Comments:  Jeanette Ullrich, Chief Business Official, will present the First Interim Financial Report for the fiscal year 2011-12.

(Information)

PUBLIC COMMUNICATION TO THE BOARD:

(III-H)

Anyone desiring to address the Board should have filled out the yellow card provided at the entrance to the Board Room and submitted it to the Board Secretary.  If your topic relates to a particular agenda item, you have the option of requesting to be called upon to make your remarks at the time the item is discussed by the Board.  FIVE MINUTES will be allotted to each person at the time he or she speaks to the agenda item.  If more than three people request to speak to any one side of an issue, the time limit for each speaker will become THREE MINUTES.  IT IS REQUESTED THAT QUESTIONS OR REMARKS BE ADDRESSED TO THE CHAIR FROM THE PODIUM.

CONSENT CALENDAR:  (IV)

PURCHASE ORDERS:  (IV-A)

Superintendent’s Comments:  Approval is recommended for purchase orders as presented:  (REFERENCE IV-A)

               General & All Others                    $1,827,087.52

               Food Services                                           500.00

               Revisions                                              91,177.88

               Total                                              $1,918,765.40

PERSONNEL REPORT: (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 6 as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Superintendent's Comments:  Approval is recommended for the Professional and Official Business activities as presented.  (REFERENCE IV-C)

FIELD TRIPS:

(IV-D)

Superintendent's Comments:  Approval is recommended for the Field Trips as presented.  (REFERENCE IV-D)

CONTRACTS AND CONSULTING AGREEMENTS: 

(IV-E)

Superintendent's Comments:  The Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval is recommended for the consultants and/or contractors as presented.  (REFERENCE IV-E)

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:    (IV-F)

Superintendent’s Comments:  Approval is recommended to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment.

(REFERENCE IV-F)

CONFIDENTIAL

GENERAL RELEASE AND

SETTLEMENT

AGREEMENT –

SPECIAL EDUCATION

STUDENT NO.

371641:  (IV-G)

Superintendent's Comments:  Approval is recommended for the confidential General Release and Settlement Agreement between the Huntington Beach Union High School District and a special education student (No. 371641) and the parents in the amount of $4,000.

IV.  Consent Calendar (continued)

CONFIDENTIAL GENERAL RELEASE AND SETTLEMENT

AGREEMENT – SPECIAL EDUCATION STUDENT NO. 380220, OAH CASE NO. 2011061484:  (IV-H)

Superintendent's Comments:  Approval is recommended for the confidential General Release and Settlement Agreement between the Huntington Beach Union High School District and a special education student (No. 380220) and the parents related to the Office of Administrative Hearings (OAH) case number 2011061484, not to exceed $15,100. 

AWARD OF BID:  (IV-I)

Superintendent's Comments:  Approval is recommended to award a bid to the successful bidder as presented.  It is further recommended that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.  (REFERENCE IV-I)

CONTRACT CHANGE NOTICE:  (IV-J)

Superintendent's Comments:  Approval is recommended for the change notice to a previously awarded contract. 

(REFERENCE IV-J)

SETTLEMENT AGREEMENT AND MUTUAL RELEASE WITH SMC CONSTRUCTION COMPANY AND FIDELITY & DEPOSIT COMPANY OF MARYLAND:

(IV-K)

Superintendent's Comments:  Approval is recommended for a Settlement Agreement and Mutual Release to Contract No. 1225 with SMC Construction Company and their surety Fidelity and Deposit Company of Maryland for work performed at Huntington Beach High School Building “R” Modernization at no additional cost.

ENERNOC DEMAND RESPONSE SALES AND SERVICE AGREEMENT:

(IV-L)

Superintendent's Comments:  Approval is recommended for a Demand Response Sales and Service Agreement with EnerNoc to participate in a program which compensates electricity users for reducing consumption when demand for electricity is high.  (REFERENCE IV-L)

IV.  Consent Calendar (continued)

AMENDMENT TO LEASE AGREEMENT – NATIONAL RETIREMENT SERVICES:  (IV-M)

Superintendent’s Comments:  Approval is recommended to amend the Standard Multi-Tenant Office Lease – Gross (“Lease”) between Huntington Beach Union High School District, a California Public School District, and National Retirement Services, Inc., a California Corporation, for an additional three years, as per Section 39 “Options” of the Lease. The Lease Term will extend 36 months through November 30, 2016.  Base Rent for the period December 1, 2011 through November 30, 2016, as per schedule reviewed and agreed upon by and between both parties.

ANNUAL DEVELOPER FEE REPORT:  (IV-N)

Superintendent’s Comments:  Approval is recommended to accept the report on Developer Fees, prepared in compliance with the requirements of SB 1693.  The report has been available to the public since November 24, 2011.  (REFERENCE IV-N)

PERCENT OF MAXIMUM AVERAGE DAILY ATTENDANCE (ADA) COMPARISON:

(IV-O)

Superintendent’s Comments:  A report on ADA through October 21, 2011 is presented.  (REFERENCE IV-O)

OCTOBER 2011 DISBURSEMENTS:  (IV-P)

Superintendent’s Comments: A recap of the payments processed during the month of October 2011 is presented.

(REFERENCE IV-P)

INSURANCE AND LIABILITY CLAIM:  (IV-Q)

Superintendent's Comments:  Approval is recommended to reject the claim for general and personal liability damages (No. 380247).  Claim information is available in the Insurance Office.  (REFERENCE IV-Q)

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-R)

Superintendent's Comments:  Approval is recommended to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2011-12.  (REFERENCE IV-R)

RESOLUTION – INCREASE INCOME AND EXPENDITURES - GENERAL FUND:  (IV-S)

Superintendent’s Comments:  The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval is recommended to adopt a resolution increasing income and expenditures in the net amount of $8,665 within the General Fund for the fiscal year 2011-12.  (REFERENCE IV-S)

IV.  Consent Calendar (continued)

RESOLUTION – INCREASE/

DECREASE

INCOME & RESERVES – MEASURE C BOND FUND AND COUNTY SCHOOL FACILITIES FUND:  (IV-T)

Superintendent’s Comments:  The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval is recommended to adopt a resolution increasing income and reserves by the net amount of $2,598 in the Measure C Bond Fund and County School Facilities Fund for the fiscal year 2011-12.  (REFERENCE IV-T)

(Action)

END OF CONSENT CALENDAR

BUSINESS:  (V)

FIRST INTERIM FINANCIAL REPORT AND CERTIFICATION OF FINANCIAL STATUS:  (V-A)

Superintendent's Comments:  Approval is recommended for the first interim financial report for fiscal year 2011-12.  It is also recommended that the Board President certify, as required by AB 1366, that the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years. (REFERENCE V-A)

(Action)

GENERAL FUNCTIONS:  (VI)

RESOLUTION – NOTICE OF WITHDRAWAL FROM SCHOOLS EXCESS LIABILITY FUND JPA:  (VI-A)

Superintendent's Comments:  Approval is recommended to adopt the resolution withdrawing from the Schools Excess Liability Fund effective December 31, 2011.

(Action)

POLICY:  (VII)

BOARD POLICY:

(VII-A)

Superintendent's Comments:  The following Board policy is presented for first reading and adoption in the continued revision of existing policies and administrative regulations.  This revision is being proposed to ensure all teachers have the authorization to teach English learners:

BP 4112.2 – Certification

(REFERENCE VII-A)

(Consideration)

BOARD POLICY:

(VII-B)

Superintendent's Comments:  The following Board Policy is presented for first reading and deletion in the continued revision of existing policies and administrative regulations.  This is a recommendation for deletion since all teachers must hold appropriate English learner authorization per State requirements:

Board Policy 4112.22 – Staff for Limited English Proficiency Programs

(REFERENCE VII-B)

(Consideration)

PUPIL PERSONNEL:  (VIII)

STUDENT EXPULSIONS:

(VIII-A)

Superintendent's Comments:  It is recommended that consideration be given to the expulsion, or enrollment following the expulsion period, of the students whose cases were heard by the District Hearing Panel.

(Action)

            IX.

New Business

             X.

Any Other Public Communications to the Board (time limit 3 minutes)

            XI.

Signing of Documents

           XII.

Closed Session

Future Board Meetings:

Regular Board Meeting

January 10, 2012

District Office

Regular Board Meeting

February 14, 2012

District Office

Tentative Study Session

February 28, 2012

District Office

Regular Board Meeting

March 13, 2012

District Office