Board Minutes from June 24, 2003

HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
JUNE 24, 2003

BOARD MEMBERS PRESENT:	Bonnie Castrey Brian Garland Matthew Harper Susan Henry Michael Simons
BOARD MEMBERS ABSENT:	None
ADMINISTRATIVE PERSONNEL PRESENT:	Susan Roper, Superintendent Patricia Koch, Asst. Superintendent, Business Services Kathy Miller, Asst. Superintendent, Personnel/Emp Relations Carole Thomas, Executive Assistant
ADMINISTRATIVE PERSONNEL ABSENT:	Carol Osbrink, Asst. Superintendent, Educational Services
PLACE AND DATE OF MEETING:	District Education Center June 24, 2003
CALL TO ORDER:	The meeting was called to order at 7:00 p.m. by the Vice President, Dr. Simons.
CLOSED SESSION: (I)	The Board recessed into Closed Session at 7:01 p.m. to consider Parent Appeal – Education Code sections 35146 and 48260, and Public Employee Discipline/Dismissal/Release – Government Code section 54957.
CALL BACK TO ORDER:		The meeting was called back to order at 7:44 p.m. by the President, Mrs. Henry, who announced that in Closed Session the Board had considered a parent appeal which was denied 5-0, and public employee discipline/dismissal/release.
PLEDGE OF ALLEGIANCE: (II)		The Pledge of Allegiance was given.
APPROVAL OF MINUTES: (III-A)			It was moved by Ms Castrey, seconded by Dr. Simons, to approve the minutes of the regular meeting held May 27, 2003. Motion unanimously carried.
BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B)			Board members representing the district on various committees presented reports and discussed activities.
STUDENT BOARD REPRESENTATIVE REPORT: (III-C)		Kelsey Hudson, Student Representative to the Board from Marina High School, was presented with a plaque.
COMMUNITY RECOGNITION – HALL PHOTOGRAPHY: (III-D)		Sandra Ewers of Hall Photography was recognized for the years of outstanding service provided to the district. Susan Roper provided background information, and a plaque was presented.
PUBLIC HEARING - ADOPTION OF THE 2003-04 BUDGET: (III-E)		A public hearing on the adoption of the 2003-04 budget was held. The Board President gaveled the meeting open. Dr. Patricia Koch presented an outline of key assumptions and components of the 2003-04 budget. Dr. Koch described the problems associated with the State Budget in 2002-03 which caused the district to cut $3.5 million. Dr. Koch commented on the State Budget and its associated problems. Local budget income and expenditures were reviewed. She indicated that the district deficit-spent $5.3 million in 2002-03 and that the Reserve for Economic Uncertainties is projected to drop to below the required 3%. She stated that next steps include closing the books on the 2002-03 fiscal year, continuing to monitor the State budget and continuing to limit local expenditures. Final budget adoption will take place at the August 26, 2003 Board meeting. Board members asked questions and staff responded. There being no input, the hearing was declared closed.
PUBLIC HEARING – GENERAL WAIVER REQUEST – GOLDEN STATE SEAL MERIT DIPLOMA; GOLDEN STATE EXAM REQUIREMENT: (III-F)		A public hearing was held to accept input regarding the submission of a General Waiver Request for the Golden State Seal Merit Diploma; Golden State Exam Requirement. The Governing Board is required by Education Code section 33050-33053 to hold this public hearing in order to submit the Waiver to the California Department of Education as a result of the cancellation of the spring administration of the Golden State Examinations. The Board President gaveled the hearing open. There being no input, the hearing was declared closed.
PUBLIC COMMUNICATION TO THE BOARD: (III-G)			Lou Banos, representing Verizon Communications, presented the district with a check in the amount of $15,000 for the new community day school program set to open this fall. Principal George Green of Valley Vista High School thanked Mr. Banos and accepted the check. Mary-Jon McAvoy, teacher, spoke on behalf of physical education teachers in opposition to the cuts. She also offered best wishes to Dr. Roper on her retirement.
PUBLIC COMMUNICATION TO THE BOARD: (III-G)			Paul Harrell, PE Department Coordinator, spoke with regard to the current number of sections for Edison High School. Bruce Belcher, Athletic Director at Edison High School, gave a presentation on class size in physical education. Bill Morehouse and Roy Miller, teachers; Dan Hay, parent; Nancy Carter, classified employee; Dave Pelliccioni, parent; Jack Olson, teacher; Christiane Garisek, staff member; and Sylvia Garrett, parent; spoke concerning the transfer of Assistant Principal George Clemens at Huntington Beach High School. Laura Pinkham, provided an update to the Board on the latest happenings at the Academy for the Performing Arts at Huntington Beach High School.
CONSENT CALENDAR: (IV)		It was moved by Ms Castrey, seconded by Dr. Simons, to approve the Consent Calendar as presented, with changes to items IV-F, Non-Public School Contracts – WOCCSE, and IV-EE, Resolution – Update of Authorized Signatures – County, with the exception of item IV-Z, Resolution Supporting Passage of California State Budget, which was pulled by Mr. Harper for separate consideration. Motion unanimously carried.
PURCHASE ORDERS: (IV-A)		Approval was granted for purchase orders in the amount of $3,162,327.84.
PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C)		Approval was granted for the Professional and Official Business Activities as presented.
FIELD TRIPS: (IV-D)		Approval was granted for the Field Trips as presented.
CONTRACTS AND CONSULTING AGREEMENTS: (IV-E)			The Governing Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented.
NON-PUBLIC SCHOOL CONTRACTS -WOCCSE: (IV-F)			Approval was granted to enter into the non-public school contracts as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment. A change was made to the backup to reflect that Heritage Schools, Inc., Provo, Utah. 100 percent contract amount should be $27,710.94, effective 7/1/03 to 6/30/04.
NEW TEXTBOOK ADOPTION – SECOND LIST: (IV-G)			Approval was granted to adopt the new basic textbooks (second list) for the 2003-04 school year. The thirty-day review period has been completed according to district policy.
NEW TEXTBOOK ADOPTION – THIRD LIST: (IV-H)			Approval was granted to commence the adoption of the new basic textbooks (third list) for the 2003-04 school year according to district policy.
GENERAL WAIVER REQUEST - GOLDEN STATE SEAL MERIT DIPLOMA; GOLDEN STATE EXAM REQUIREMENT: (IV-I)			Following a public hearing, approval was granted to submit a General Waiver Request to the California Department of Education for the Golden State Seal Merit Diploma; Golden State Exam Requirement. The Waiver is required as a result of the cancellation of the spring administration of the Golden State Examinations, and it will allow students who meet the designated requirements to qualify for a Golden State Seal Merit Diploma.
APPLICATION FOR FUNDING –CONSOLIDATED CATEGORICAL PROGRAMS: (IV-J)			Approval was granted to submit to the California Department of Education the 2003-04 Consolidated Application for Funding Categorical Programs. Under the No Child Left Behind Act of 2001 and various state authorizations, funds will be allocated by the state and federal governments to supplement existing instructional programs and services, guidance activities, and school improvement and staff development programs. No matching funds are required. Authorization to expend funds upon receipt was granted.
GRANT APPLICATION – CALIFORNIA PARTNERSHIP ACADEMIES (HBHS, OVHS, & WHS): (IV-K)			Approval was granted to submit an application to the California Department of Education for continued funding for the California Partnership Academies for the 2003-04 school year. Funding is in the amount of $81,000 each for the Entertainment and Tourism Academy at Huntington Beach High School, the Business Academy at Ocean View High School, and the Health Science Careers Academy at Westminster High School. Matching funds are required and will be provided through in-kind support. Authorization to expend funds upon receipt was granted.
REQUEST FOR FUNDING – COMMUNITY-BASED ENGLISH TUTORING (CBET) PROGRAM (ADULT SCHOOL): (IV-L)			Approval was granted for the Huntington Beach Adult School to submit a request for allocation of funding from the California Department of Education to continue participation in the Community-Based English Tutoring (CBET) Program for the 2003-04 school year. The amount of grant funding will be determined by the district’s most recent R-30 Annual Language Census Report. No matching funds are required. Authorization to expend funds upon receipt was granted.
GRANT APPLICATION – CALIFORNIA NUTRITION NETWORK INCENTIVE AWARDS PROGRAM (WHS): (IV-M)			Approval was granted for Food and Nutrition Services to submit a proposal to the California Department of Health Services for renewal of the California Nutrition Network Incentive Awards Program grant in the amount of $272,819 for the 2003-04 school year, $308,410 for the 2004-05 school year, and $315,494 for the 2005-06 school year. If awarded, the funds will be used to continue nutrition and physical activity education at Westminster High School. Matching funds are required and are being met through existing resources. Authorization to expend funds upon receipt was granted.
KINGSTON SCHOLARSHIP FUNDS: (IV-N)			Approval was granted to disburse Kingston Scholarship awards in the amount of $19,000. Funds will be sent to the designated colleges and universities to be used for tuition and books during the 2003-04 school year. Scholarship award recipients must meet the qualifications and criteria established by the benefactor and the Kingston Scholarship Committee.
PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE: (IV-O)			Approval was granted to reimburse the parent for transportation of a special education student for the period beginning July 1, 2003 and ending June 30, 2004 at an amount not to exceed $950.
PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE: (IV-P)			Approval was granted to reimburse the parent for transportation of a special education student for the period beginning June 17, 2003 to June 17, 2004 at an amount not to exceed $950.
PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE: (IV-Q)			Approval was granted to reimburse the parent for transportation of a special education student for the period beginning July 1, 2003 and ending June 30, 2004 at an amount not to exceed $250.
PART C RESPITE COSTS REIMBURSEMENT- WOCCSE: (IV-R)			Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care for an amount not to exceed $958.50 for the period of time from July 1, 2003 through December 18, 2004. Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).
SPENDING PLANS FOR SITE GRANTS: (IV-S)			Approval was granted for modifications to the spending plan for the 2000-01 site API award block grant for Ocean View High School.
WEST COAST RISK MANAGEMENT: (IV-T)			Approval was granted to renew the contract with West Coast Risk Management for an annual fee of $37,800 to be paid from the Workers’ Compensation Self-Insurance Fund.
CONTRACT CHANGE NOTICES: (IV-U)			Approval was granted for the change notices to the contracts as presented which were previously awarded.
FEASIBILITY ANALYSIS – DEVELOPMENT OF YORKTOWN AND MAIN SITE: (IV-V)			Approval was granted for a contract with CB Richard Ellis Consulting to assess the potential financial return from development of the district’s Maintenance Yard at Yorktown and Main in Huntington Beach and to estimate the cost to acquire a replacement site, construct necessary buildings, and relocate operations at a cost not to exceed $10,000 to be paid from the District Block Grant (General Fund).
STORM WATER POLLUTION PREVENTION PLAN: (IV-W)			Approval was granted to contract with Recupero & Associates, Inc. to develop a Storm Water Pollution Prevention Plan (SWPPP) for the District maintenance and transportation facility. The fees for this service ($1,900) will be paid from the District Block Grant (General Fund).
LEASE AGREEMENT – WHS FARM: (IV-X)			Approval was granted for a lease agreement with James Russell to be tenant of the Westminster High School farm. In exchange for rent-free housing, tenant agrees to provide supervision and surveillance over Westminster High School. The term of the agreement is from June 25, 2003 through June 30, 2006.
BANK DEPOSITOR SIGNATURE CARDS: (IV-Y)			Approval was granted to authorize the Board Clerk to sign new bank depositor signature cards for the District Clearing Account and the Workers’ Compensation Account at Wells Fargo Bank. Staff changes have made this update necessary.
RESOLUTION - TRANSFER OF FUNDS TO HEALTH & WELFARE INSURANCE FUND: (IV-AA)			Approval was granted to adopt a resolution to transfer the amount of $2 million to the Health and Welfare Insurance Fund for expenditures in 2003-04.
RESOLUTION NO. 53:		AYES: GARLAND, HARPER, SIMONS, CASTREY, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted.
RESOLUTION - ADDTNL INCOME AND EXPENDITURES - VARIOUS CATEGORICAL PROJECTS AND OTHER FUNDING SOURCES: (IV-BB)			The district has been notified of increases and decreases in the various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the amount of $1,327,086 within the General Fund for the fiscal year 2002-03.
RESOLUTION NO. 54:		AYES: GARLAND, HARPER, SIMONS, CASTREY, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted.
RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-CC)			Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund and the Adult Education Fund for 2002-03.
RESOLUTION NO. 55:		AYES: GARLAND, HARPER, SIMONS, CASTREY, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted.
RESOLUTION – UPDATE OF AUTHORIZED SIGNATURES – CLEARING ACCOUNT: (IV-DD)			Approval was granted to adopt a resolution updating authorizations for signatures for the Custodian of the Clearing Account. Staff changes have made this update necessary.
RESOLUTION NO. 56:		AYES: GARLAND, HARPER, SIMONS, CASTREY, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted.
RESOLUTION – UPDATE OF AUTHORIZED SIGNATURES – COUNTY: (IV-EE)			Approval was granted to adopt a resolution updating authorized signatures and facsimile signatures required by the County. A change was made to the backup to reflect the name of Frank Blonska instead of D. Edward Baker.
RESOLUTION NO. 57:		AYES: GARLAND, HARPER, SIMONS, CASTREY, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted.
RESOLUTION – UPDATE OF AUTHORIZED SIGNATURES – WORKERS’ COMPENSATION TRUST ACCOUNT: (IV-FF)			Approval was granted to adopt a resolution updating the names of district administrators authorized to reject, settle, compromise, and approve Workers’ Compensation claims filed against the District and to sign warrants drawn against the District’s Workers’ Compensation Trust Fund.
RESOLUTION NO. 58:		AYES: GARLAND, HARPER, SIMONS, CASTREY, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted.
RESOLUTION – SUPPORTING PASSAGE OF CALIFORNIA STATE BUDGET: (IV-Z)			It was moved by Ms Castrey, seconded by Mrs. Henry, to adopt a resolution supporting the passage of the California state budget. It was moved by Dr. Simons, seconded by Mr. Harper, to amend the resolution by striking the third "Whereas" clause. Motion unanimously carried. The original motion as amended was then voted on. Motion unanimously carried.
RESOLUTION NO. 52:		AYES: HARPER, GARLAND, SIMONS, CASTREY, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted.
ADOPTION OF 2003-04 BUDGET: (V-A)			The 2003-04 budget has been compiled based on current guidelines and legislative actions. It was moved by Ms Castrey, seconded by Dr. Simons, that the budget be adopted as presented and that a public hearing for the adoption of the revised budget be set at 7:30 p.m. on Tuesday, August 26, 2003, at the District Education Center. It was further moved that the Assistant Superintendent, Business Services, be authorized to make those changes required by interpretation of the law and pending legislative action prior to the adoption of the revised budget. Motion carried 4-1. Mr. Harper voted no.
RESOLUTION – CERTIFICATES OF PARTICIPATION: (V-B)			It was moved by Ms Castrey, seconded by Dr. Simons, to adopt the resolution with an amendment increasing the amount from $15 million to $17.5 million, authorizing the execution and delivery by the Board of Trustees of the Huntington Beach Union High School District of certain lease financing documents, with respect to the execution and delivery of Huntington Beach Union High School District Certificates of Participation (2003 School Facility Bridge Funding Program); authorizing the execution and delivery of such certificates evidencing principal in an aggregate amount of not to exceed $17.5 million; authorizing the distribution of an official statement in connection therewith; authorizing the execution of necessary documents and certificates and related actions. Motion carried 4-1. Mr. Harper voted no.
STUDENT EXPULSIONS: (VI-A):			It was moved by Mr. Garland, seconded by Mr. Harper, that Student No. 316832 be expelled from the Huntington Beach Union High School District for the 2003-04 school year for violation of California Education Code 48900(b). It was further recommended that during the period of expulsion, he attend an Orange County Department of Education alternative education program. It was also moved that his interdistrict permit to attend Fountain Valley High School be revoked. Motion unanimously carried.
		It was moved by Dr. Simons, seconded by Mr. Harper, that Student No. 315166 be expelled from the Huntington Beach Union High School District for the 2003-04 school year for violation of California Education Code 48900(b). It was further moved that during the period of expulsion, he attend the District’s Community Day Center Program. It was also moved that he attend an Orange County Department of Education alternative education program during he summer when the Community Day Center is not in session in order to make up credits. In June 2004, the student will be notified of his right to request enrollment into an appropriate Huntington Beach Union High School District school. Motion unanimously carried.
		It was moved by Ms Castrey, seconded by Mr. Harper, that Student No. 318346 be expelled from the Huntington Beach Union High School District for the 2003-04 school year for violation of California Education Code 48900(b). During the period of expulsion, we recommend that he attend an Orange County Department of Education alternative education program. In June 2004, the student will be notified of his right to request enrollment into an appropriate Huntington Beach Union High School District school. Motion unanimously carried.
NEW BUSINESS: (VII)		Ms Castrey asked Dr. Koch to investigate the possibility of the district applying for joint funding with one of the three cities to underwrite the district’s library program.
ADJOURNMENT:		The meeting was adjourned at 9:28 p.m. in memory of Joanne Stanton, Trustee for the Orange County Board of Education, who recently passed away.