HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT

 

 

MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES

MARCH 9, 2004

 

 

 

BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Matthew Harper

Susan Henry

Michael Simons

 

 

BOARD MEMBERS ABSENT:

None

 

 

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Patricia Koch, Asst. Superintendent, Business Services

Carol Osbrink, Asst. Superintendent, Educational Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Carole Thomas, Executive Assistant

 

 

ADMINISTRATIVE PERSONNEL ABSENT:

 

None

 

PLACE AND DATE OF MEETING:

 

District Education Center

March 9, 2004

 

CALL TO ORDER:

 

The meeting was called to order at 6:33 p.m. by the President, Dr. Simons.

 

CLOSED SESSION: (I)

 

The Board recessed to closed session at 6:34 p.m. to consider Student Records Appeals – Education Code sections 35146 and 49070(a) and 48917(e);  Conference with Legal Counsel – Anticipated Litigation  Significant Exposure to Litigation Pursuant to Sub-division (b) of Government Code section 54956.9: one case; and to receive a Negotiations Update – Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6.  Present were Agency Negotiators Kathy Miller and Patricia Koch.  Also present was Van Riley.

 

 

 

 

 

CALL BACK TO ORDER:

The meeting was called back to order at 7:37 p.m. by the President, Dr. Simons, who reported that the Board had considered two parent student record appeals.  The first was denied 5-0, and the Board gave direction regarding student record issues on the second appeal.  No action was taken as a result of the conference with legal counsel.  The Board received a negotiations update.

 

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-A)

 

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III-B)

 

Student representative, Elliot Pham from Westminster High School, presented a report.

APPROVAL OF MINUTES:  (III-C)

 

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the minutes of the regular Board meeting February 10, 2004, as presented.

 

                                                Motion unanimously carried.

 

PUBLIC HEARING – DISTRICT INITIAL PROPOSAL FOR DEA BARGAINING:  (III-D)

A public hearing was held to accept any input which may be considered by the Board.  Dr. Simons gaveled the hearing open.  There being no input, the hearing was declared closed.  In compliance with collective bargaining regulations, the district initial contract proposal to the District Educators Association has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, March 5, 2004.

 

STUDENT RECOGNITION – ADULT SCHOOL:

(III-E)

Students from the Huntington Beach Adult School were recognized for being selected as “Lifelong Learners” for the 2003-04 school year.  Dr. Doris Longmead, Principal, introduced the honorees and described the reasons for each student’s selection.

 

STAFF PRESENTATION: SECOND INTERIM FINANCIAL REPORT AND FORECAST:

(III-F)

 

 

 

 

 

 

Staff presented a status report on the Second Interim Report and the district’s financial condition.  Dr. Patricia Koch reviewed the state condition, changes since the First Interim report, and presented a multi-year forecast.  Board members asked questions and staff responded.

 

 

PUBLIC COMMUNICATION TO THE BOARD:

(III-G)

 

Mark Mardock and Sarah Creighton of McCarthy Building Companies, Inc. spoke in regard to item IV-L, Construction Management Services.

 

Resa Barillas, student, spoke regarding the Academy for the Performing Arts Student Council.

 

 

CONSENT CALENDAR:  (IV)

It was moved by Mr. Garland, seconded by Mrs. Henry, to approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report, and with a correction to item IV-I, Comprehensive School Safety Plans.  This should have included Valley Vista High School and excluded the Adult School.

 

                                             Motion unanimously carried.

 

 

PURCHASE ORDERS: (IV-A)

Purchase orders in the amount of $2,329,736.79 were approved as presented.

 

 

PERSONNEL REPORT:  (IV-B)

The Certificated and Classified Personnel Report No. 10 was approved as presented, with addendum.

 

 

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

 

Approval was granted for the Professional and Official Business Activities as presented.

 

 

FIELD TRIPS:

(IV-D)

 

Approval was granted for the Field Trips as presented.

 

CONTRACTS AND CONSULTING AGREEMENTS:  (IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

 

NON-PUBLIC SCHOOL CONTRACTS -

WOCCSE:  (IV-F)

 

Approval was granted to enter into the non-public school contracts as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

NEW BASIC TEXTBOOK ADOPTION – NINTH LIST:

(IV-G)

Approval was granted to adopt the new basic textbooks (ninth list) for the 2003-04 school year.  The thirty-day review period has been completed according to district policy.

 

NEW BASIC TEXTBOOK ADOPTION – ELEVENTH LIST:  (IV-H)

 

Approval was granted to commence the adoption of the new basic textbooks (eleventh list) for the 2003-04 school year according to district policy.

COMPREHENSIVE SCHOOL SAFETY PLANS:  (IV-I)

Approval was granted for the revisions to the Comprehensive School Safety Plans for Huntington Beach, Westminster, Marina, Fountain Valley, Edison, Ocean View, Coast and Valley Vista high schools.  School sites are required by Education Code section 35294.2 to evaluate and amend their school safety plans as needed and no less than once a year.  The plans were revised by the school site safety committees and were reviewed by the school site councils.  The safety plans are available for review in the Educational Services Division.

 

PURCHASE OF DELL COMPUTER EQUIPMENT USING A CONTRACT OF THE WESTERN STATES CONTRACTING ALLIANCE:

(IV-J)

 

Approval was granted to make future purchases of Dell computer equipment through Dell Marketing L.P. using a contract awarded by the Western States Contracting Alliance.

 

ARCHITECTURAL SERVICES – NEW CONSTRUCTION – HBHS:  (IV-K)

Approval was granted to amend the architectural fee estimate in the agreement with Y’Deen/ Associates, Architects, for new construction at Huntington Beach High School, approved by the Board of Trustees during the October 14, 2003 meeting.  The revised estimate is $586,384.

 

CONSTRUCTION MANAGEMENT SERVICES:  (IV-L)

Approval was granted to enter into a contract with McCarthy Building Companies, Inc. to provide construction management services for the new construction projects at Huntington Beach and Westminster high schools.  The fees for these services will be 9.7 percent of the construction costs of the projects, and will be paid from State bond and District matching funds.

 

 

AWARD OF BIDS:  (IV-M)

Approval was granted to award bids to the successful bidders as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

 

 

ENROLLMENT & ADA:  (IV-N)

A report on enrollment and ADA for the period January 5 through January 30, 2004 was presented.

 

JANUARY 2004 DISBURSEMENTS:  (IV-O)

 

A recap of the payments processed during the month of January 2004 was presented.

 

INSURANCE AND WORKERS’ COMPENSATION CLAIM:  (IV-P)

 

Approval was granted to ratify settlement of work injury claim No. 0010-98-14270 by Compromise and Release in the amount of $27,500.  Claim information is available in the Business Division. 

RESOLUTION – ADULT EDUCATION WEEK:  (IV-Q)

 

Approval was granted to adopt a resolution honoring the Huntington Beach Adult School during Adult Education Week, March 15 through March 19, 2004.

 

RESOLUTION

NO. 18:

AYES:              HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

RESOLUTION – TRANSFER OF FUNDS – VARIOUS FUNDS:  (IV-R)

 

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund and the Adult Education Fund for 2003-04.

 

RESOLUTION

 NO. 19:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

 

RESOLUTION – INCREASE/ DECREASE INCOME AND EXPENDITURES - VARIOUS CATEGORICAL PROJECTS:  (IV-S)

 

 

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution decreasing income and expenditures by the amount of $33,352 within the General Fund for the fiscal year 2003-04.

RESOLUTION

 NO. 20:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

RESOLUTION – INCREASE/ DECREASE INCOME AND EXPENDITURES – INSURANCE FUNDS:  (IV-T)

 

The district has been notified of increases and decreases in funding for various funds.  Approval was granted to adopt a resolution decreasing income and expenditures by the amount of $18,433 within the Insurance Funds for the fiscal year 2003-04.

RESOLUTION

 NO. 21:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

INTERIM FINANCIAL STATEMENT AND CERTIFICATION OF FINANCIAL STATUS:  (V-A)

 

The second interim financial statement for the fiscal year 2003-04 was presented.  It was moved by Ms Castrey, seconded by Mr. Garland, that the Board President certify that the district will meet its financial obligations for the current fiscal year and subsequent two fiscal years.

 

                                    Resolution unanimously adopted.

 

CSBA DELEGATE ASSEMBLY ELECTION 2004:

(VI-A)

Trustees have received information on the California School Boards Association Delegate Assembly elections.  Nominees are listed in the referenced materials.  The Board has one vote for each of the eight vacancies in Region 15.  It was moved by Ms Castrey, seconded by Mr. Garland, that the eight listed candidates each receive one vote.

 

                                    Motion carried 4-0.

                                    Mr Harper abstained.

 

 

BOARD MEETING PROTOCOL:  (VII-A)

Board President Simons had requested this item be placed on the agenda as further discussion from the January 13, 2004 agenda item.  Dr. Simons expressed various concerns relating to Board protocol and members discussed issues relating to Board Bylaws.

 

NEW BUSINESS:

Ms Castrey discussed a change to the Coastline Regional Occupation Program Joint Powers Agreement as it relates to the Board of Trustees term of office.  It was agreed to agendize this item for the district’s April Board meeting.

 

Ms Castrey indicated that she wished to attend the Delegate Assembly meeting April 30 through May 3 and asked that her attendance be placed on the April agenda.

 

Mrs. Henry commented on her concern with the ADA figures.  Dr. Riley indicated that a report will be presented to the Board in April.

 

ANY OTHER PUBLIC COMMUNICATION TO THE BOARD:

(IX)

 

None.

 

ADJOURNMENT:

The meeting was adjourned at 9:05 p.m.

 

 

 

 

 

 

 

______________________________

                           Clerk

 

 

 

 

______________________________

                        Secretary