BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Matthew Harper

Susan Henry

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Stephen Ritter, Asst. Superintendent, Business Services

Carol Osbrink, Asst. Superintendent, Educational Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Education Center

February 8, 2005

CALL TO ORDER:

The meeting was called to order at 6:18 p.m. by the Board President, Ms Castrey.

CLOSED SESSION: (I)

The Board recessed to closed session at 6:19 p.m. to consider (1)  Public Employee Evaluation – Mid Year Review - Superintendent

Government Code section 54957; and (2) Negotiations Update – Conference with Labor Negotiators concerning the DEA contract – Government Code section 54957.6.  Present was Agency Negotiator Kathy Miller.  Also present was Van Riley.

CALL BACK TO ORDER:

The meeting was called back to order at 7:37 p.m. by the Board President, Ms Castrey, who indicated that the Board had met to discuss the Public Employee Evaluation and to consider negotiations.  The closed session would continue following the public meeting.

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES:  (III-A)

It was moved by Mr. Garland, seconded by Mrs. Henry, to approve the minutes of the regular meeting held January 11, 2005.

                                                            Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III-C)

Elliott Pham, Student Representative to the Board from Westminster High School, gave a report.

SUPERINTENDENT’S REPORT:  (III-D)

Dr. Riley presented a report.

STAFF RECOGNITION:

(III-E)

Classified staff members were recognized for their outstanding effort in planning and organizing activities for the Districtwide Staff Development Day on January 31, 2005.

STUDENT WORK DISPLAY – HBHS:

(III-F)

Principal David Linzey presented information on Huntington Beach High School’s student work which is being displayed in the Board Room during the month of February.

STAFF SURVEY RESULTS:  (III-G)

A staff survey was conducted recently by Management Support Services.  A report detailing the survey was presented by a representative from Management Support Services.

STAFF PRESENTATION – ACADEMIC PERFORMANCE INDEX (API) AND ADEQUATE YEARLY PROGRESS (AYP):  (III-H)

Carol Osbrink, Assistant Superintendent of Educational Services, introduced Connie Mayhugh, Director of Curriculum, who presented the latest data for the API and school rankings for the district, and  Janice Mangels, Coordinator of Categorical Programs, who reviewed the yearly progress, expectations, and achievement to date.

PUBLIC HEARING – DISTRICT INITIAL PROPOSAL FOR DEA BARGAINING:  (III-I)

A public hearing was held to accept any input which may be considered by the Board.  In compliance with collective bargaining regulations, the district initial contract proposal to the District Educators Association has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, February 4, 2005.  Ms Castrey gaveled the hearing open.  There being no input, the hearing was declared closed.

PUBLIC HEARING – DEA INITIAL CONTRACT PROPOSAL:  (III-J)

A public hearing was held to accept any input which may be considered by the Board.  In compliance with collective bargaining regulations, the initial contract proposal from the District Educators Association to the district has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, February 4, 2005. Ms Castrey gaveled the hearing open.  There being no input, the hearing was declared closed.

PUBLIC COMMUNICATION TO THE BOARD: (III-M)

There was no public communication to the Board.

CONSENT CALENDAR:  (IV)

It was moved by Mrs. Henry, seconded by Dr. Simons, to approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report, and with the exception of the following two items which were pulled by Mr. Harper for separate consideration:  Item IV-C, Professional and Official Business Activities:  page 5 – R12138, Tech Prep School-to-Career Conference, and page 11 – R12140 – Legislative Action Day – Van W. Riley.

                                             Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Approval was granted for purchase orders in the amount of $999,882.16.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 7 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented, with the exception of the following two items which were pulled by Mr. Harper for separate consideration:  Item IV-C, Professional and Official Business Activities:  page 5 – R12138, Tech Prep School-to-Career Conference, and page 11 – R12140 – Legislative Action Day – Van W. Riley.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

ATTORNEY FEES - RESOLUTION OF SPECIAL EDUCATION CASE SN04-02294 – WOCCSE:  (IV-F)

Approval was granted to pay attorney fees in the amount of $249.75 as the final resolution in California Special Education Due Process Case SN04-02294.  The educational issues relating to the student were resolved at the Individual Education Plan Team meeting, and the request for the due process hearing has been withdrawn.

PARENT REIMBURSEMENT – TRANSPORTA-TION OF SPECIAL EDUCATION STUDENT - WOCCSE:  (IV-G)

Approval was granted to reimburse the parent in an amount not to exceed $400 for transportation of a special education student for the period July 1, 2005 through June 30, 2005.

ACCCEPTANCE OF GRANT FUNDING – ENHANCING EDUCATION THROUGH TECHNOLOGY (EETT):  (IV-H)

Approval was granted to accept Title II, Part D, Enhancing Education Through Technology (EETT) formula grant funds in the amount of $33,728 for the 2004-05 school year.  Under this program, the California Department of Education has awarded federally funded grants to qualified school districts.  Funds must be used in accordance with our approved technology plan to increase student achievement through the use of technology in the classroom and to provide ongoing, high-quality staff development activities.  No district matching funds are required.  Authorization to expend funds upon receipt was granted.

SINGLE SCHOOL PLAN FOR STUDENT ACHIEVEMENT:

(IV-I)

Approval was granted for the revised Single School Plan for Student Achievement for each high school (Huntington Beach, Westminster, Marina, Fountain Valley, Edison, Ocean View and Valley Vista high schools).  In compliance with Education Code 64001 as amended by SB-374, each school developed a plan of actions to raise the academic performance of students, to improve the education program, and to evaluate the effectiveness of categorical programs.  As required, the School Site Councils have completed the annual review of their school’s Plan, and necessary revisions were made.

AWARD OF BID:

(IV-J)

Approval was granted to award a bid to the successful bidder as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

CONTRACT CHANGE NOTICE:

(IV-K)

Approval was granted for the change notice to the contract as presented which was previously awarded.

GROUND LEASE – AB CELLULAR LA, LLC – OVHS – AGREEMENT 4407:  (IV-L)

Approval was granted to extend the ground lease with AB Cellular LA, LLC (formerly LA Cellular) originally entered into on April 17, 1990, for an additional five years from May 1, 2005 to April 30, 2010.  All terms and conditions remain unchanged.

HBUHSD, ONTARIO-MONTCLAIR SCHOOL DISTRICT, WHITTIER SD PUPIL TRANSPORTATION COOPERATIVE SCHOOL BUS TRADE:  (IV-M)

Approval was granted to participate in a school bus exchange with Ontario-Montclair School District and Whittier School District Pupil Transportation Cooperative.

ENROLLMENT & ADA: (IV-N)

A report on enrollment and ADA for the period November 29, 2004 to December 31, 2004 was presented.

DECEMBER 2004 DISBURSEMENTS:  (IV-O)

A recap of the payments processed during the month of December 2004 was presented.

QUARTERLY FINANCIAL REPORT:  (IV-P)

In accordance with Government Code 53646(e), a financial report for the quarter ending December 31, 2004 and a certification regarding the District’s ability to meet its cash flow needs for the next six months were provided for information.  Full reports are available for review in the Business Division.

RESOLUTION – TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-Q)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund and the various other funds for 2004-05.

RESOLUTION

 NO. 31:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-R)

The District has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $622,368 within the General Fund for the fiscal year 2004-05.

RESOLUTION

 NO. 32:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE/

DECREASE INCOME, EXPENDITURES & RESERVES – SELF-INSURANCE AND FOUNDATION TRUST FUNDS: (IV-S)

The District has projected increases in income and expenditures for the self-insurance and foundation trust funds.  An audited actual adjustment for 2003-04 has also been applied to the beginning fund balance in the Workers’ Compensation Self-Insurance Fund.  Approval was granted to adopt a resolution increasing income and expenditures and adjusting reserves in the net amount of $1,131,629 in the Self- Insurance and Foundation Trust funds for the fiscal year 2004-05.

RESOLUTION

 NO. 33:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES – DEF MAINT, CAPITAL FACIL, CO SCH FACIL AND SPECIAL RESERVE FOR CAPITAL OUTLAY FUNDS:  (IV-T)

The District has projected  increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $1,192,983 in the Deferred Maintenance, Capital Facilities, County School Facilities and Special Reserve for Capital Outlay funds for the fiscal year

2004-05.

RESOLUTION

 NO. 34:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - Adult EdUCATION FUND:  (IV-U)

The District has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $523 within the Adult Education Fund for the fiscal year 2004-05.

RESOLUTION

 NO. 35:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES (IV-C) – PAGE 5 – R12138:

It was moved by Mrs. Henry, seconded by Dr. Simons, to approve Steve Egger to attend the 2005 Tech Prep School-to-Career Conference as presented.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES (IV-C) – PAGE 11 – R12140:

It was moved by Dr. Simons, seconded by Mrs. Henry, to approve Dr. Van Riley attending a Legislative Action Day in Sacramento as presented.  Mrs. Henry asked that she go on record that she would be voting in favor of this item and didn’t see why we wouldn’t encourage our Superintendent to lobby the legislature on our behalf for the budget.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

MARIAN BERGESON AWARD:  (V-A)

Approval was recommended to nominate a trustee who has provided outstanding Governing Board service and community service to promote and enhance public education.  There were no nominations.

BOARD POLICY REVISIONS:  (VI-A)

It was moved by Mrs. Henry, seconded by Mr. Garland, to approve the following Board policy for second reading and adoption in the continued revision of existing policies:

BP 3310 – Business and Non-Instructional Operations

Purchasing Procedures

                                                Motion unanimously carried.

BOARD POLICY REVISIONS:  (VI-B)

It was moved by Mr. Garland, seconded by Mrs. Henry, to approve the following Board policy for second reading and adoption in the continued revision of existing policies:

BP 3312 – Business and Non-Instructional Operations

Contracts

                                                Motion unanimously carried.

STUDENT EXPULSION:  (VII-A)

It was moved by Mrs. Henry, seconded by Mr. Harper, that Student No. 327160 be expelled from the Huntington Beach Union High School District for the remainder of the 2004-05 school year for violation of California Education Code 48900(b).  It was further moved that during the period of the expulsion, the student attend an orange County Department of Education alternative school.  In June 2005, he will be notified of his right to request reenrollment into the district.

                                                Motion unanimously carried.

NEW BUSINESS:  (VIII)

Mrs. Henry discussed the Booster Advisory Board making a presentation to the California School Boards Association.  Ms Castrey agreed and stated that it was not necessary to get formal Board approval.

Dr. Simons indicated he was interested in completing the CSBA Master in Governance program with the proviso that he would attend only the meetings held locally.  It was agreed that he could attend.

Dr. Riley invited Board members to the WASC Site Visitation receptions and meetings.  A signup sheet was distributed.

ANY OTHER PUBLIC COMMUNICATION TO THE BOARD:

None.

RECESS TO CLOSED SESSION:

The Board recessed to Closed Session at 9:50 p.m. to continue deliberations on items posted at the beginning of the agenda.

ADJOURNMENT:

The meeting was adjourned at 11:16 p.m. with no action being taken in closed session.

______________________________

                           Clerk

______________________________

                        Secretary