BOARD MEMBERS PRESENT:

Brian Garland

Susan Henry

Matthew Harper

BOARD MEMBERS ABSENT:

Bonnie Castrey

Michael Simons

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carol Osbrink, Asst. Superintendent, Educational Services

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Office

February 13, 2007

CALL TO ORDER:

The meeting was called to order at 6:54 p.m. by the Board President, Mrs. Henry.

CLOSED SESSION:  (I)

The Board recessed to Closed Session at 6:55 p.m. to consider two items of Public Employee Discipline/ Dismissal/Release – Government Code section 54957 and Education Code section 44943.

CALL BACK TO ORDER:

The meeting was called back to order at 7:10 p.m.  Mrs. Henry reported that the Board took action to suspend one employee.

RECESS - RECEPTION:

A reception took place from 7:11 p.m. to 7:25 p.m. in honor of BTSA/Induction Support Providers and classified staff members.

STAFF RECOGNITION – BTSA/INDUCTION SUPPORT PROVIDERS:  (I-A)

Dr. Connie Mayhugh recognized BTSA/Induction Support Providers for their commitment in training and supporting teachers new to the profession.

STAFF RECOGNITION:  (I-B)

Classified staff members were recognized for their outstanding efforts in planning and organizing the January 29, 2007 Annual Districtwide Classified Staff Development Day.

PLEDGE OF ALLEGIANCE: (II)

The Pledge of Allegiance was led by Stephanie Lucas.

BOARD MEMBER ABSENCES:

Mrs. Henry stated that two Board members were absent this evening:  Ms Castrey was on business in Hawaii and Dr. Simons lost his mother of 101 years of age last Thursday.

APPROVAL OF MINUTES : (III-A)

It was moved by Mr. Harper, seconded by Mrs. Henry, to approve the minutes of the regular meeting held January 9, 2007.

                                      Motion carried 2-0.

                                      Mr. Garland abstained.

(This item will be brought back to the March 13, 2007 Board meeting for action as a majority vote of all the membership constituting the governing board is required.)

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT REPRESENTATIVE TO THE BOARD:  (III-C)

Stephanie Lucas, Student Representative to the Board from Marina High School, presented a report.

SUPERINTENDENT’S REPORT :  (III-D)

Dr. Riley announced that Dr. Doris Longmead, principal of the Adult School, has been selected by the Adult Education Administrators as the organization’s ACSA Region XVII Adult Education Administrator of the Year.

STAFF PRESENTATION – FVHS:  (III-E)

Principal Chris Herzfeld and Teacher of the Year, Dave Fitzpatrick, presented highlights of the innovative teaching that is occurring in the new social studies building at Fountain Valley High School.

STAFF SURVEY RESULTS:  (III-F)

A staff survey was conducted in November 2006 by Management Support Services.  A report detailing the survey was presented by Gayle Wayne.  This professional, online survey allows every staff member an opportunity for anonymous, meaningful input.  It allows the district to identify areas of concern before they turn into issues.

Highlights of the survey were:

Good place to work                                                     93.3%

Feel safe at work                                                          89.3%

Believe students receive a good education                     86.7%

Trust in fellow workers                                     84.6%

Expectations for work performance are clear                 83.9%

Mrs. Wayne also reviewed topics that improved the most over the past six years and areas which received the most negative comments.  Dr. Riley commented that the survey is disaggregated by site so every principal will receive the results of the survey for their site.  This information is also used to help set direction for the district and site strategic plans and other goal-setting activities.

PUBLIC HEARING – WAIVER REQUEST TO EXTEND TIMELINE FOR REPORT & CERTIFICATION OF CELDT:  (III-G)

A public hearing was held to accept input regarding the district’s request (Waiver Request) to extend the timeline for submitting the State Testing Apportionment Information Report and Certification, California English Language Development Test (CELDT) for the 2005-06 school year.  Mrs. Henry gaveled the hearing open.  There being no public input, the hearing was declared closed.

PUBLIC COMMUNICATION TO THE BOARD : (III-H)

None.

CONSENT CALENDAR:  (IV)

It was moved by Mr. Harper, seconded by Mr. Garland, to approve the Consent Calendar as presented, with addendum to the Personnel Report, IV-B.

                                    Motion unanimously carried 3-0.

                                    Two Board members absent.

PURCHASE ORDERS: (IV-A)

Approval was granted for purchase orders in the amount of $25,214,487.84 as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 8 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented. 

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE - NO. 0181:  (IV-G)

Approval was granted to reimburse the parent in an amount not to exceed a total of $2,484 for transportation of a special education student for the period July 19, 2006 to May 15, 2009.

CONFIDENTIAL SETTLEMENT AGREEMENT AND EDUCATIONAL TRUST – SPECIAL EDUCATION STUDENT & PARENT –  OAH CASE N2006100426:  (IV-H)

Approval was granted for the confidential Settlement Agreement between Huntington Beach Union High School District and an eighteen-year-old special education student and his parent, pursuant to California Office of Administrative Hearings, Case Number N2006100426.  Under the terms of the agreement, the district will establish an educational trust fund for the student for payment of certain educationally-related expenses over the next five years in the total amount of $83,250 which includes $20,000 for payment of attorney’s fees already incurred.  The district will also pay $6,750 as payment of additional attorney’s fees and related costs in this matter.

MEMORANDUM OF UNDERSTANDING WITH OCEAN VIEW SCHOOL DISTRICT:  (IV-I)

Approval was granted for the Memorandum of Understanding with Ocean View School District to implement the California Nutrition Network program for the period October 1, 2006 through September 30, 2009.  The high school district will maintain financial records and monitor the budgets for this state-funded grant, which was approved by the Board of Trustees on November 14, 2006.  The two districts will collaborate to promote nutrition education, physical activity, and USDA nutrition programs to students and families in the school communities.

MEMORANDUM OF UNDERSTANDING WITH WESTMINSTER SCHOOL DISTRICT:  (IV-J)

Approval was granted for the Memorandum of Understanding with Westminster School District to implement the California Nutrition Network program for the period October 1, 2006 through September 30, 2009.  The high school district will maintain financial records and monitor the budgets for this state-funded grant, which was approved by the Board of Trustees on November 14, 2006.  The two districts will collaborate to promote nutrition education, physical activity, and USDA nutrition programs to students and families in the school communities.

LOCAL EDUCATIONAL AGENCY PLAN (LEAP):  (IV-K)

Approval was granted for the district’s Local Educational Agency Plan (LEAP).  The plan has been revised to incorporate our parental involvement policy and to reflect updates to activities described in the plan intended to improve student achievement as required by the No Child Left Behind Act of 2001.

SINGLE PLAN FOR STUDENT ACHIEVEMENT – ALL SITES:  (IV-L)

Approval was granted for the revised Single School Plan for Student Achievement for each of the district’s high schools.  In compliance with Education Code 64001 as amended by SB374, each school developed a plan of action to raise the academic performance of students, to improve the education program and to evaluate the effectiveness of categorical programs.  As required, the School Site Councils have completed the annual review of their school’s Plan, and necessary revisions were made.

WAIVER REQUEST TO EXTEND TIMELINE FOR REPORT & CERTIFICATION OF CELDT:  (IV-M)

Following a public hearing, approval was granted to submit a request (Waiver Request) to extend the timeline from December 31, 2006 to February 14, 2007 for submitting the Apportionment Information Report and Certification, California English Language Development Test (CELDT) for 2005-06.

ACCEPTANCE OF GRANT FUNDING – ADULT EDUCATION AND FAMILY LITERACY ACT:   (IV-N)

Approval was granted to accept Adult Education and Family Literacy Act funding in the amount of $647,083 from the California Department of Education for the 2006-07 school year.  These funds will be used to continue offering adult education classes in the area of reading, writing and speaking the English language, English language acquisition, and other literacy and vocational skills.

NEW TEXTBOOK ADOPTION – SIXTH LIST:  (IV-O)

Approval was granted to adopt the new basic textbooks (sixth list) for the 2006-07 school year.  The thirty-day review period has been completed according to district policy.

NEW TEXTBOOK ADOPTION – SEVENTH LIST:  (IV-P)

Approval was granted to commence the adoption of the new basic textbooks (seventh list) for the 2006-07 school year according to district policy.

REDUCTION OF RETENTION FOR DAY CONSTRUCTION:  (IV-Q)

Approval was granted to reduce the ten percent retention to five percent in accordance with Public Contract Code Section 9203 on Contract No. 9759 with Day Construction for the new classroom building at Ocean View High School.

AMENDMENT NO. 1 TO CONTRACT NO. 0182 - MILLER ENVIRONMENTAL - MHS BUILDING A:  (IV-R)

Approval was granted to amend Contract No. 0182 with Miller Environmental for the demolition/environmental at Marina High School Building A in the amount of $22,000.

AMENDMENT NO. 1 TO CONTRACT NO. 9621-  MILLER ENVIRONMENTAL - FVHS:  (IV-S)

Approval was granted to amend Contract No. 9621 with Miller Environmental for the demolition/environmental at Fountain Valley High School in the amount of $69,106.

NOTICE OF COMPLETION – HBHS:  (IV-T)

Approval was granted to file a Notice of Completion on Contract No. 9847 for Central Plant at Huntington Beach High School by Los Angeles Air Conditioning, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION – FVHS:  (IV-U)

Approval was granted to file a Notice of Completion on Phases 1, 2, 3, 4 and 6 on Contract 9621 for Demolition and Environmental Abatement at Fountain Valley High School by Miller Environmental, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION – FVHS:  (IV-V)

Approval was granted to file a Notice of Completion on Phases 1, 2, 3, 4 and 6 on Contract No. 9622 for Compaction Grouting at Fountain Valley High School by Hayward Baker, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION – WHS:  (IV-W)

Approval was granted to file a Notice of Completion on Contract No. 9864 for Interim Housing Site Prep at Westminster High School by Cornerstone General, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION - D.O.:  (IV-X)

Approval was granted to file a Notice of Completion on Contract 0081 for Restroom Rehabilitation at the District Office by MSH Construction, and to pay the 10 percent retention after filing.

CONTRACT CHANGE NOTICES:  (IV-Y)

 Approval was granted for the change notices to the contracts as presented which were previously awarded.

AWARD OF BIDS:  (IV-Z)

Approval was granted to award bids to the successful bidders as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

AGREEMENT TO CONTRACT FOR DISTRICT AUDITS:  (IV-AA)

Approval for a three-year agreement with the CPA firm of Vavrinek, Trine, Day & Company, LLP, to conduct the annual State required audit of District financial operations for fiscal years 2006-07 through 2008-09.

AGREEMENT TO CONTRACT FOR PROPOSITION 39 AUDITS:  (IV-BB)

Approval was granted for an agreement with the CPA firm of Vavrinek, Trine, Day & Co., LLP to conduct the annual financial and performance audits for the district's Measure C general obligation bonds (Proposition 39) for fiscal year 2006-07 at a cost of $8,500 plus expenses.

AGREEMENT FOR STUDENT BODY AUDITS:  (IV-CC)

Approval was granted to enter into an agreement with Vavrinek, Trine, Day & Co., LLP, to perform student body business office reviews for Fountain Valley, Marina and Ocean View high schools at a cost not to exceed $1,850 per school.

AGREEMENT FOR ACADEMY FOR PERFORMING ARTS AUDIT:  (IV-DD)

Approval was granted to enter into an agreement with Vavrinek, Trine, Day & Co., LLP, to perform student body business office review for the Academy for Performing Arts at a cost not to exceed $800.

LEASE AGREEMENT - WHS FARM:  (IV-EE)

Approval was granted for a lease agreement with Jason Miller to be tenant of the Westminster High School farm.  In exchange for rent-free housing, tenant agrees to provide supervision and surveillance over the Westminster High School campus.  The term of the agreement is from January 31, 2007 through June 30, 2008.

ENROLLMENT & ADA:  (IV-FF)

A report on enrollment and ADA for the period November 20 to December 15, 2006 was presented.

DECEMBER 2006 DISBURSEMENTS:  (IV-GG)

A recap of the payments processed during the month of December 2006 was presented.

SCHOOL SITE PLANS FOR DISCRETIONARY BLOCK GRANT FUNDS:  (IV-HH)

Approval was granted for the site plans for use of the one-time Discretionary Block Grant funds for the following schools: Huntington Beach, Westminster, Marina, Fountain Valley, Valley Vista and Coast high schools, Community Day School and Adult School.  Estimated funding is based on $56 per CBEDS enrollment plus ROP and adult education ADA.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-II)

Approval was granted to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2006-07.

RESOLUTION

NO. 30:

AYES:             GARLAND, HARPER, HENRY

NOES:             NONE

ABSENT:        CASTREY, SIMONS

                                    Resolution unanimously adopted 3-0.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-JJ)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $3,567,274 within the General Fund for the fiscal year 2006-07.

RESOLUTION

NO. 31:

AYES:             GARLAND, HARPER, HENRY

NOES:             NONE

ABSENT:        CASTREY, SIMONS

                                    Resolution unanimously adopted 3-0.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - Adult EdUCATION FUND:  (IV-KK)

The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $278,547 within the Adult Education Fund for the fiscal year 2006-07.

RESOLUTION

NO. 32:

AYES:             GARLAND, HARPER, HENRY

NOES:             NONE

ABSENT:        CASTREY, SIMONS

                                    Resolution unanimously adopted 3-0.

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES - DEF. MAINT., CAPITAL FACIL. AND COUNTY SCHOOL FACILITIES FUNDS:  (IV-LL)

The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $266,090 in the Deferred Maintenance, Capital Facilities and County School Facilities funds for the fiscal year 2006-07.)

RESOLUTION

NO. 33:

AYES:             GARLAND, HARPER, HENRY

NOES:             NONE

ABSENT:        CASTREY, SIMONS

                                    Resolution unanimously adopted 3-0.

RESOLUTION – INCREASE/ DECREASE INCOME, EXPENDITURES & RESERVES – SELF INSURANCE TRUST FUND:

(IV-MM)

The district has projected increases in income and expenditures for the self insurance and foundation trust funds.  Approval was granted to adopt a resolution increasing income and expenditures and adjusting reserves in the net amount of $2,097,376 in the Self Insurance Fund for the fiscal year 2006-07.

                                    Resolution unanimously adopted 3-0.

RESOLUTION

NO. 34:

AYES:             GARLAND, HARPER, HENRY

NOES:             NONE

ABSENT:        CASTREY, SIMONS

                                    Resolution unanimously adopted 3-0.

PRESENTATION BY VAVRINEK, TRINE, DAY & CO. - PROPOSITION 39 AUDIT:  (V-A)

A representative from the firm Vavrinek, Trine, Day & Co. presented the findings for the 2005-06 Proposition 39 Audit.  It was moved by Mr. Garland, seconded by Mr. Harper, to accept the 2005-06 Proposition 39 Audit Report as presented.

                                    Motion unanimously carried 3-0.

RECEIPT OF THE FACILITIES ADVISORY COMMITTEE (7-11) REPORT ON BOLSA PROPERTY SPACE USE:  (V-B)

It was moved by Mr. Garland, seconded by Mr. Harper, to acknowledge receipt of the Facilities Advisory Committee (7-11) Committee Report on Bolsa Property Space Use.

                                    Motion unanimously carried 3-0.

AUTOMATED TELLER MACHINE SITE LICENSE AND SERVICE AGREEMENT:

(V-C)

It was moved by Mr. Garland, seconded by Mr. Harper, to enter into Automated Teller Machine (ATM) Site License and Service Agreement with Orange County Teachers Federal Credit Union (OCTFCU) for the District Office located at 5832 Bolsa Avenue, Huntington Beach.

                                    Motion unanimously carried 3-0.

2007-08 SCHOOL CALENDAR AND 2008-09 SCHOOL CALENDAR:

(VI-A)

Agreement has been reached between the District Educators Association and the district regarding the instructional calendar for the 2007-08 and the 2008-09 school years.  It was moved by Mr. Harper, seconded by Mr. Garland, to adopt the calendars as presented.

                                    Motion unanimously carried 3-0.

MARIAN BERGESON AWARD:  (VI-B)

No nominations, no action.

CSBA DELEGATE ASSEMBLY ELECTIONS 2007:

(VI-C)

The following nominations were made:

Bonnie Castrey – Garland and Henry

Judy Edwards – Garland and Henry

Karin Freeman – Garland, Henry and Harper

Celia Jaffe – Garland, Henry and Harper

Sue Kuwabara – Garland and Henry

Craig Olson – Garland and Henry

Robert Singer – Garland and Henry

Based on the three votes of the Trustees in attendance, Karin Freeman and Celia Jaffe were elected.

STRATEGIC PLAN:  (VI-D)

Every five years the district generates a new strategic plan.  The plan establishes district priorities and guidelines to improve student performance and to meet the mission of the district.  On March 29-30, 2007, Board President Henry and Board Vice-President Simons will join parents, students, and staff to develop the new five-year plan.  This item was placed on the agenda to provide all Board members with the opportunity to give input into this important process.  It was agreed by those members present to bring this item back as an agenda item on the March 13, 2007 Board agenda.

STUDENT EXPULSIONS:  (VII-A)

It was moved by Mr. Harper, seconded by Ms Henry, that Student No. 334719 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 school year for violation of California Education Code section 48900(b).  It was further moved that the expulsion be suspended and that a district IEPT determine appropriate placement for the student.

                                                Motion carried 3-0.

It was moved by Mr. Harper, seconded by Mrs. Henry, that Student No. 354271 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 school year for violation of California Education Code section 48900(a-2).  It was further moved that during the period of expulsion, the student attend the district’s Community Day School.  In June 2007, the student will be notified of her right to request reenrollment in a district comprehensive high school.

                                                Motion carried 3-0.

It was moved by Mr. Garland, seconded by Mr. Harper, that Student No. 354272 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 school year and the fall semester of the 2007-08 school year for violation of California Education Code section 48900(a-1).  It was further moved that a district IEP be convened to determine educational placement during the period of expulsion.  In January 2008, the student will be notified of his right to request an IEPT meeting to determine placement in the district.

                                                Motion carried 3-0.

It was moved by Mr. Garland, seconded by Mr. Harper, that Student No. 348371 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 school year and the fall semester of the 2007-08 school year for violation of California Education Code 48900(a-1).  It was further moved that a district IEPT be convened to determine educational placement during the period of expulsion.  In January 2008, the student will be notified of his right to request an IEPT meeting to determine placement in the district.

                                                Motion carried 3-0.

NEW BUSINESS:  (VIII)

None.

ANY OTHER COMMUNICATION TO THE BOARD:  (IX)

Mary Jon McAvoy commented on the Orange County Teachers Federal Credit Union meeting she had attended.  She indicated that in a recent study performed by J.D. Powers, the Credit Union ranked No. 1 in the nation.

ADJOURNMENT:

The meeting was adjourned at 8:38 p.m.

______________________________

                           Clerk

______________________________

                        Secretary