BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Matthew Harper

Susan Henry

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Stephen Ritter, Asst. Superintendent, Business Services

Carol Osbrink, Asst. Superintendent, Educational Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Education Center

March 8, 2005

CALL TO ORDER:

The meeting was called to order at 5:34 p.m. by the Board President, Ms Castrey.

CLOSED SESSION: (I)

The Board recessed to closed session at 5:35 p.m. to consider:

1.      Parent Appeals – Education Code sections 35146 and 48260

2.      Student Records Appeal – Education Code sections 35146 and 49070(a) and 48917(e)

3.      Public Employee Discipline/Dismissal Release – Government Code section 54957

4.      Negotiations Update – Conference with Labor Negotiators concerning DEA contract – Government Code section 54957.6.  Present were Agency Negotiators Kathy Miller and Steve Ritter.  Also present was Van Riley

5.      Public Employee Evaluation – Mid Year Review – Superintendent - Government Code section 54957

CALL BACK TO ORDER:

The meeting was called back to order at 7:44 p.m.  Ms Castrey reported the following:

Student Expulsion:  A parent appeal to a student expulsion was denied 5-0.

Student Records Appeal:  The Board approved the appeal based on record-keeping incompetence and approved a grade change from a B to an A.

Transfer Appeals:  There were four transfer appeals.  Three were denied 5-0, one was denied 4-1 with Mrs. Henry voting no.

The Board also deliberated regarding public employee discipline/dismissal release.  Due to time constraints, this item, together with a negotiations update and the public employee evaluation, was continued until the closed session immediately following the Board meeting,

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES:  (III-A)

It was moved by, seconded by Mr. Garland, seconded by Mrs. Henry, to approve the minutes of the regular meeting held February 8, 2005.

                                                            Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III-C)

Elliott Pham, Student Representative to the Board from Westminster High School, gave a report.

SUPERINTENDENT’S REPORT:  (III-D)

Dr. Riley presented a report.

PUBLIC COMMUNICATION TO THE BOARD: (III-E)

Dana Braun, DEA President, addressed the Board.

STUDENT WORK DISPLAY – ADULT SCHOOL: 

(III-F)

Dr. Doris Longmead, Principal, presented information on the student work from the Adult School which is being displayed in the Board Room during the month of March.

STUDENT RECOGNITION – ADULT SCHOOL:

(III-G)

Students from the Huntington Beach Adult School were recognized for being selected as “Lifelong Learners” for the 2004-05 school year.  Dr. Doris Longmead, Principal, introduced the honorees and provide background information.

STAFF PRESENTATION – STUDENT SUPPORT SPECIALISTS AND NINTH GRADE ACADEMY PROGRAMS:  (III-H)

Dr. Carol Osbrink, Assistant Superintendent of Educational Services, and John Hoffman, Director of Pupil Services, presented a report on the progress of the new Student Support Specialists and the Ninth Grade Academy programs.

STAFF PRESENTATION: SECOND INTERIM FINANCIAL REPORT AND MULTI-YEAR PROJECTION:  (III-I)

Steve Ritter, Assistant Superintendent, Business Services, and Jeanette Ullrich, Director of Fiscal Services, presented a status report on the Second Interim Report and the district’s financial condition.

CONSENT CALENDAR:  (IV)

It was moved by Mrs. Henry, seconded by Mr. Garland, to approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report, and with the exception of P.O. No. 574C0595, (IV-A), page 2, for asbestos removal, which was pulled by Dr. Simons for separate consideration.

                                             Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Approval was granted for purchase orders in the amount of $827,487.04 as presented, with the exception of P.O. No. 574C0595, page 2, for asbestos removal, which was pulled by Dr. Simons for separate consideration.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 9 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

COMPREHENSIVE SCHOOL SAFETY PLANS: (IV-F)

Approval was granted for the revisions to the Comprehensive School Safety Plans for Huntington Beach, Westminster, Marina, Fountain Valley, Edison, Ocean View and Coast high schools and the Adult School.  School sites are required by Education Code section 35294.2 to evaluate and amend their school safety plans as needed, no less than once a year.  The plans were revised by the school site safety committees and were reviewed by the school site councils.  The safety plans are available for review in the Educational Services Division.

NEW BASIC TEXTBOOK ADOPTION – SIXTH LIST:  (IV-G)

Approval was granted to commence the adoption of the new basic textbooks (sixth list) for the 2004-05 school year according to district policy.

ACCCEPTANCE OF GRANT FUNDING – TOYOTA TAPESTRY (EHS):  (IV-H)

Approval was granted to accept grant funding in the amount of $10,000 from the 2005 Toyota Tapestry Environmental Science Education Program.  The funding will be used for the Bolsa Chica Wetland Plant Research and Restoration Project in Mr. Greg Gardiner’s Advanced Placement Environmental Science and Physical Science classes at Edison High School.  No district matching funds are required.  Authorization to expend funds upon receipt was granted.

AMENDMENT TO THE JOINT POWERS AGREEMENT – ORANGE COUNTY SPECIAL EDUCATION ALLIANCE:  (IV-I)

Approval was granted for the amendment to the Joint Powers Agreement for the Orange County Special Education Alliance.  The original agreement No. 9511 was approved by the governing board on October 12, 2004, and this amendment reflects a revision in the delivery of staff training and a revision in the number of representatives on the Review Committee.  The Alliance is a countywide collaborative system for the review and appeal of special education cases of countywide and statewide legal significance.

CONTRACT CHANGE NOTICE:  (IV-J)

Approval was granted for the change notice to the contract as presented which was previously awarded.

ENROLLMENT & ADA:  (IV-K)

A report on enrollment and ADA for the period January 3-28, 2005 was presented.

JANUARY 2005 DISBURSEMENTS:  (IV-L)

A recap of the payments processed during the month of January 2005 was presented.

GROUND LEASE WITH NEW CINGULAR WIRELESS – OVHS – SECOND AMENDMENT:

(IV-M)

Approval was granted to amend Agreement 4407, originally entered into on April 17, 1990, to adjust the rent on a one-time basis from $725.96 to $1,250.  All other terms and conditions remain unchanged.  This amendment supersedes the February 8, 2005 Board approval to extend the ground lease with AB Cellular LA, LLC.

AWARD OF REQUEST FOR PROPOSALS: 

(IV-N)

Approval was granted to award Request for Proposals No. 925 for Reproduction and Document Services for Measure “C” to OCB Reprographics.  It was further moved that all other proposals be rejected as being higher in overall costs.

RESOLUTION – ADULT EDUCATION WEEK:  (IV-O)

Approval was granted to adopt a resolution honoring the Huntington Beach Adult School during Adult Education Week, March 7-11, 2005.

RESOLUTION

 NO. 36:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – TRANSFER OF FUNDS – VARIOUS FUNDS:  (IV-P)

Approval was granted to adopt a resolution authorizing the transfers made within the approved budgets of the General Fund and the Adult Education Fund for 2004-05.

RESOLUTION

 NO. 37:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

P.O. No. 574C0595

 (IV-A):

It was moved by Dr. Simons, seconded by Mrs. Henry, to approve Purchase Order No. 574C0595 for asbestos removal at the District Education Center.  Dr. Simons commented that in most instances this type of cost would be covered by a landlord, but the way the lease for this facility was negotiated required the district to be responsible for this site.  This is why we need to have our own District Office.

                                                            Motion unanimously carried.

INTERIM FINANCIAL STATEMENT AND CERTIFICATION OF FINANCIAL CONDITION:  (V-A)

The second interim financial statement for the fiscal year 2004-05 is presented.  It was moved by Mrs. Henry, seconded by Mr. Garland, that the Board President certify that this district will meet its financial obligations for the current fiscal year and subsequent two fiscal years.

                                                            Motion unanimously carried.

DISTRICT EDUCATION CENTER RELOCATION:  (V-B)

The Fountain Valley School District has notified the district of their intention to sell the former Lamb School site where the Education Center is located.  Administrative staff has begun the process of analyzing options for relocation.  The Superintendent discussed options and timelines, indicating that options include moving to a similar site in another school, joining with another district, or building on one of our current sites (e.g. Yorktown and Main or Pattie’s Preschool.)  Dr. Riley indicated that the cost to relocate Maintenance, Operations and Transportation from Yorktown & Main would be cost-prohibitive.  Additionally, the district office needs to be relocated out of its present building by summer 2006.  Another possibility would be to purchase vacant land or a commercial office building, as building and purchase costs are very similar.

Dr. Riley asked the Board to form a sub-committee and asked for general direction.  Dr. Riley indicated that the sub-committee would meet every two or three weeks and he will continue working on an almost daily basis on this issue.  The Board discussed the options and gave direction to staff.  The Superintendent recommended that one or two Board members serve with staff on a sub-committee related to this issue.  Ms Castrey appointed Dr. Simons and Mr. Garland to work with the superintendent.  Mr. Harper will act as alternate.

CSBA DELEGATE ASSEMBLY ELECTION 2005:  (VI-A)

Trustees have received information on the California School Boards Association Delegate Assembly elections.  Nominees are listed in the referenced materials.  The Board had one vote for each of the eight vacancies in Region 15.  It was moved by Ms Castrey, seconded by Mrs. Henry, to nominate the seven incumbents plus Mrs. Henry.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

STUDENT EXPULSION:  (VII-A)

It was moved by Dr. Simons, seconded by Mrs. Henry, that Student No. 334124 be expelled from the Huntington Beach Union High School District for the remainder of the 2004-05 school year for violation of California Education Code 48900.4.  It was further moved that during the period of expulsion the student attend the District’s Community Day School.  In June 2005, he will be notified of his right to request reenrollment into the District.

                                                Motion unanimously carried.

NEW BUSINESS:  (VIII)

Mrs. Henry discussed the possibility of the Booster Advisory Board making a presentation to the CSBA Annual Education and Trade Show.  It was agreed that this would be in order.  Staff will check with CSBA to see if it is necessary to ratify this at the next Board meeting.

Dr. Simons asked for clarification on the date of the Classified Awards Banquet.  It is Tuesday, May 3.

Mrs. Henry asked if staff could investigate the possibility of holding parenting classes at each site.

ANY OTHER COMMUNICATION TO THE BOARD:  (IX)

None.

RECESS TO CLOSED SESSION:

The Board recessed to closed session at 9:32 p.m. to continue deliberations regarding a public employee discipline/dismissal release, a negotiations update and the public employee evaluation.

ADJOURNMENT:

The meeting was adjourned at 10:41 p.m.

______________________________

                           Clerk

______________________________

                        Secretary