BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Susan Henry

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carol Osbrink, Asst. Superintendent, Educational Services

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Office

March 13, 2007

CALL TO ORDER:

The meeting was called to order at 7:32 p.m. by the Board President, Mrs. Henry.

CLOSED SESSION:  (I)

There was no closed session.

PLEDGE OF ALLEGIANCE: (II)

The Pledge of Allegiance was led by Stephanie Lucas.

APPROVAL OF MINUTES : (III-A)

It was moved by Ms Castrey, seconded by Dr. Simons, to approve the minutes of the regular meeting held January 9, 2007.

                                      Motion carried 4-0.

                                      Mr. Garland abstained.

It was moved by Mr. Garland, seconded by Mr. Harper, to approve the minutes of the regular meeting held February 13, 2007.

                                      Motion carried 3-0.

                                      Ms Castrey and Dr. Simons abstained.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT REPRESENTATIVE TO THE BOARD:  (III-C)

Stephanie Lucas, Student Representative to the Board from Marina High School, presented a report.

SUPERINTENDENT’S REPORT :  (III-D)

Dr. Riley pointed out a new brochure provided by McCarthy which included an article on the new building at Fountain Valley High School and several quotes from State Ritter.

STUDENT RECOGNITION – ADULT SCHOOL:

(III-E)

Students from the Huntington Beach Adult School were recognized for being selected as “Lifelong Learners” for the 2006-2007 school year.  Dr. Doris Longmead, Principal, introduced the honorees and provided background information.  Mrs. Henry awarded certificates to the recipients.

PRESENTATION –

2007 FACILITIES IMPROVEMENT PLAN:  (III-F)

The Superintendent presented the 2007 Facilities Improvement Plan.  This plan includes a listing of proposed projects and expenses, and a funding mechanism.  The district's financial consultant, Mark Epstein, presented information related to the recommended first issuance of Certificates of Participation.  The 2007 Facilities Improvement Plan will be brought back to the Board for action at the April 10, 2007 Board Meeting.

Board members asked questions.  Dr. Simons asked if the lunch shelter item could be moved from the second to the first phase.  Ms Castrey asked if the Ocean View swimming pool could be moved from the second to the first phase.  Dr. Riley indicated he would see if this could take place.

STAFF PRESENTATION – SECOND INTERIM FINANCIAL REPORT AND FORECAST:

(III-G)

Steve Ritter, Assistant Superintendent, Business Services, presented a status report on the Second Interim Report and the district’s financial condition.  Board members asked questions and staff responded.

PUBLIC COMMUNICATION TO THE BOARD : (III-I)

Donna Alexander, parent and Ocean View PTSA President; Kim Moore, Athletic Director at Westminster High School; Shirley Vaughn, Principal at Westminster High School; Dick Maynard, Assistant Principal, Fountain Valley High School; David Linzey, Principal, Huntington Beach High School, and Irma Hernandez, parent, spoke in support of the 2007 Facilities Improvement Plan.

Dr. Ralph Bauer expressed interest in serving on the Citizens Bond Advisory Committee.

Dr. Ron Lackey presented a concern on the Special Education Alliance.

RECESS:

A recess was called from 9:22 p.m. to 9:27 p.m.

STAFF PRESENTATION – ACADEMIC PERFORMANCE INDEX (API) AND ADEQUATE YEARLY PROGRESS (AYP):  (III-H)

Dr. Carol Osbrink, Assistant Superintendent of Educational Services, and Dr. Connie Mayhugh, Director of Curriculum, presented information concerning the Academic Performance Index and Adequate Yearly Progress.  The latest data for the API and school rankings was provided.  The hard copy of the annual evaluation of programs for English Language Learners will be presented at a later date.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Dr. Simons, to approve the Consent Calendar as presented, with addendum to the Personnel Report, IV-B.

                                    Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Approval was granted for purchase orders in the amount of $2,540,576.47 as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 9 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented. 

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

PART C RESPITE COSTS REIMBURSEMENT- WOCCSE: 

NO. 0253:  (IV-G)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,620 for the period December 20, 2006 to May 7, 2009.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

ACCEPTANCE OF GRANT FUNDS – ENHANCING EDUCATION THROUGH TECHNOLOGY (EETT):  (IV-H)

Approval was granted to accept continued Title II, Part D, Enhancing Education Through Technology (EETT) Formula Grant funding in the amount of $12,484 from the California Department of Education for the 2006-07 fiscal year.  These funds, which are received each year, will be used to provide a stipend for the technology resource teacher on each campus.

SCHOOL SITE PLAN FOR DISCRETIONARY BLOCK GRANT FUNDS – OVHS:  (IV-I)

Approval was granted for the site plan for use of the one-time Discretionary Block Grant funds for Ocean View High School.  Estimated funding is based on $56 per CBEDS enrollment. 

COMPREHENSIVE SCHOOL SAFETY PLANS:  (IV-J)

Approval was granted for the revisions to the Comprehensive School Safety Plans for Huntington Beach, Westminster, Marina, Fountain Valley, Edison, Ocean View, Valley Vista and Coast high schools, and for the Adult School.  School sites are required by Education Code section 35294.2 to evaluate and amend their school safety plans as needed and no less than once a year.  The plans were revised by the school site safety committees and were reviewed by the school site councils.  The safety plans are available for review in the Educational Services Division.

NEW BASIC TEXTBOOK ADOPTION – SEVENTH LIST:

(IV-K)

Approval was granted to adopt the new basic textbooks (seventh list) for the 2006-07 school year.  The thirty-day review period has been completed according to district policy.

GRANT APPLICATION – SCHOOL BREAKFAST START-UP AND EXPANSION GRANT:  (IV-L)

Approval was granted to submit an application to the California Department of Education for the School Breakfast Start-Up and Expansion Grant program in the total amount of $37,850.  The grant will provide funding for equipment, promotion and outreach materials, and training to increase breakfast participation for students at Westminster and Ocean View high schools and Community Day School.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

AWARD OF BID:  (IV-M)

Approval was granted to award a bid to the successful bidder as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

CONTRACT CHANGE NOTICES:  (IV-N)

Approval was granted for the change notices to the contracts as presented which were previously awarded.

SUBSTITUTION OF SUB-CONTRACTOR:  (IV-O)

Approval was granted for the substitution of a sub-contractor on Contract No. 0064 with Angeles Contractor, Inc., for Modernization at Fountain Valley High School.

SUBSTITUTION OF SUB-CONTRACTORS:  (IV-P)

Approval was granted for the substitution of sub-contractors on Contract No. 0192 with Angeles Contractor, Inc., for the New Classroom Building W at Huntington Beach High School.

SETTLEMENT AGREEMENT WITH PCN3, INC.:  (IV-Q)

Approval was granted for a Settlement Agreement and General Release with PCN3, Inc., for work performed at Huntington Beach High School Interim Housing project in the amount of $18,650.

NOTICE OF COMPLETION – OVHS:  (IV-R)

Approval was granted to file a Notice of Completion on Contract No. 9759 for the Classroom Addition at Ocean View High School by Day Construction Company, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION – VVHS:  (IV-S)

Approval was granted to file a Notice of Completion on Contract No. 0195 for Site Preparation for Modular Buildings at Valley Vista High School by Warvi Construction, and to pay the 10 percent retention after filing.

ESTABLISH UNORGANIZED ASB ACCOUNT FOR VVHS:  (IV-T)

Approval was granted to establish an "unorganized" Associated Student Body Account to be used to finance activities for the benefit of students at Valley Vista High School.

JANUARY 2007 DISBURSEMENTS:  (IV-U)

A recap of the payments processed during the month of January 2007 was presented.

ENROLLMENT & ADA:  (IV-V)

A report on enrollment and ADA for the period December 18, 2006 through January 26, 2007 was presented.

INSURANCE AND WORKERS’ COMPENSATION CLAIM:  (IV-W)

Approval was granted to settle work injury claim No. 0020-03-00057 by Compromise and Release for $42,500.  Claim information is available in the Business Division.

BUDGET AND FUNDING SOURCE TO CONSTRUCT ADDITIONAL RELOCATABLE CLASSROOM FOR THE SAC PROGRAM AT EDISON HIGH SCHOOL:  (IV-X)

Approval was granted for the construction budget and funding source to construct an additional relocatable classroom for the SAC program at Edison High School.

MARKETING CONSULTANT SERVICES FOR DISTRICT OFFICE:  (IV-Y)

Approval was granted to extend the agreement for consulting services with Cushman & Wakefield to market space for lease at the District Office.  The terms and conditions to remain the same with the new expiration date to be September 24, 2007.

RESOLUTION - UPDATE OF AUTHORIZED SIGNATURE - WOCCSE:  (IV-Z)

Approval was granted to adopt a resolution updating an authorized signature for West Orange County Consortium for Special Education (WOCCSE) as required by the County.  Staff change has made this update necessary.

RESOLUTION

NO. 35:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted 5-0.

RESOLUTION -ACQUISITION OF SURPLUS STATE OR FEDERAL PROPERTY:

(IV-AA)

 Approval was granted to adopt a resolution which empowers selected district administrators to authorize the acquisition of surplus federal or state property from the California State Agency for Surplus Property.

RESOLUTION

NO. 36:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted 5-0.

RESOLUTION – TRANSFER OF FUNDS – VARIOUS FUNDS:  (IV-BB)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund and the Adult Education Fund for 2006-07.

RESOLUTION

NO. 37:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted 5-0.

RESOLUTION –INCOME AND EXPENDITURES - GENERAL FUND:  (IV-CC)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $1,531,676 within the General Fund for the fiscal year 2006-07.

RESOLUTION

NO. 38:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted 5-0.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - Adult EdUCATION FUND:  (IV-DD)

The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $451,579 within the Adult Education Fund for the fiscal year 2006-07.  (REFERENCE IV-DD)

RESOLUTION

NO. 39:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted 5-0.

RESOLUTION – INCREASE INCOME & RESERVES –COUNTY SCHOOL FACILITIES FUND:  (IV-EE)

The district has projected increases in funding for various capital projects.  Approval was granted to adopt a resolution increasing income, expenditures and reserves by the net amount of $2,393,102 in the County School Facilities Fund for the fiscal year 2006-07.

RESOLUTION

NO. 40:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted 5-0.

CSBA DELEGATE ASSEMBLY ELECTIONS 2007:

(V-A)

Trustees had received information on the California School Boards Association Delegate Assembly elections.   Nominees were listed in the referenced materials.  The Board had one vote for each of the eight vacancies in Region 15.   The Board had already voted to select Karin Freeman and Celia Jaffe.  Therefore there were six more available vacancies if the Board chose to select.  The following four candidates were selected, making a total of six names to be submitted:

Bonnie Castrey

Judy Edwards

Craig Olson

Robert Singer

RESOLUTION - BOARD MEMBER REMUNERATION:

(V-B)

It was moved by Ms Castrey, seconded by Mr. Garland, to pay Dr. Michael Simons for the February 13, 2007 Board meeting even though he was absent due to extenuating circumstances relating to a family bereavement.

                                    Motion carried 4-0.

                                    Dr. Simons abstained.

RESOLUTION

NO. 41:

AYES:             HARPER, GARLAND, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

ABSTAIN:       SIMONS

                                    Resolution adopted 4-0.

STRATEGIC PLAN:

(V-C)

Every five years the district generates a new strategic plan.  The plan establishes district priorities and guidelines to improve student performance and to meet the mission of the district.  On March 29-30, 2007, Board President Henry and Board Vice-President Simons will join parents, students, and staff to develop the new five-year plan.  This item was placed on the agenda to provide all Board members with the opportunity to give input into this important process.  It was agreed by those members present at the February 13, 2007 Board meeting to bring this item back as an agenda item on the March 13, 2007 Board agenda.

Board members discussed items that they would like Ms Henry and Dr. Simons to know about as they will be representing the Board at this planning session.  Ms Castrey suggested continuing a high priority on staff relations and collaboration and labor management within the district to assure full input, and facilities.  Mr. Harper suggested continued priority on core subjects such as math and English and making sure to integrate those throughout the curriculum, as well as emphasis on sciences and history.  He also stressed making a priority and putting value on parent and community input in the direction of policies concerning the district.  Also, facilities, and limited borrowing and avoiding tax increases in the future.  Mr. Garland stated he was impressed with the quality of the work which had already been accomplished by previous groups and he did not feel it would be advisable to make much change to what has already been put in place.  If some areas may need to be word-smithed, then he would agree with that, but keep in mind that we have a very solid document to start with and that is to the credit of all the people who have worked on it in the past.  Mrs. Henry agreed that she felt this recommendation would meet with great approval at the committee meeting.  Dr. Simons asked Student Representative, Stephanie Lucas, if she would contact the three student representatives who will be attending Strategic Planning if she has any recommendations for change in the next two to five years from the student perspective.  Ms Castrey stated that we should start talking about our co-curricular facilities as classrooms.  Mrs. Henry asked that if any further items came to mind, that members contact either she or Dr. Simons, and that the Board is looking forward to the report from the Strategic Plan.

INTERIM FINANCIAL STATEMENT AND CERTIFICATION OF FINANCIAL STATUS:  (VI-A)

The second interim financial statement for the fiscal year 2006-07 was presented.  It was moved by Ms Castrey, seconded by Mr. Garland, that the Board President certify that this district will meet its financial obligations for the current fiscal year and subsequent two fiscal years.

                                                Motion unanimously carried.

REVIEW OPTIONS FOR ON-LINE HEALTH COURSE:  (VII-A)

Dr. Carol Osbrink, Assistant Superintendent of Educational Services, reviewed options being explored for offering an on-line Health course for students.  Following much discussion, it was agreed that highly impacted schedules will be dealt with on an individual basis.

RESOLUTION – ADULT EDUCATION WEEK:  (VIII-A)

It was moved by Mr. Harper, seconded by Ms Castrey, to adopt a resolution to honor the Huntington Beach Adult School during Adult Education week, March 11 through March 17, 2007.  Ms Castrey offered a friendly amendment and added the following wording:

“RESOLVED that the Huntington Beach Union High School Board of Trustees commends the Adult School for its continued outreach to our community and provision of education and tools for lifelong learning."

RESOLUTION

NO. 41:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted 5-0.

STUDENT EXPULSION:  (IX-A)

It was moved by Ms Castrey, seconded by Mrs. Henry, that Student No. 363500 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 spring semester and the 2007-08 fall semester for violation of California Education Code 48900(a-1A).  It was further moved that during the period of expulsion the student attend an ACCESS school.  In January 2008, the student will be notified of his right to request reenrollment in a district comprehensive high school.

                                    Motion unanimously carried.

NEW BUSINESS:  (X)

Mr. Harper requested that an item be placed on a future agenda concerning a course on “The Bible as Literature.”

Dr. Simons thanked the Board for the lovely plant sent last month and for the personal messages.

Ms Castrey stated that the CSBA Delegate Assembly is meeting in May and she and Mrs. Henry needed permission to attend, and also the Legislative Network.  She will provide backup to the office.

Ms Castrey also asked for more information on the Special Education Consortium.

Mrs. Henry reminded Board members to make their contributions to the Flower Fund.  Also, the Statement of Economic Interest is due at the end of this week.

ANY OTHER COMMUNICATION TO THE BOARD:  (XI)

Cathy Lichodziejewski spoke as the parent of an 8^th grader entering the district concerning the on-line health course.

ADJOURNMENT:

The meeting was adjourned at 10:25 p.m.

______________________________

                           Clerk

______________________________

                        Secretary