HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT

 

 

MINUTES OF SPECIAL BOARD MEETING

April 10, 2007

7:00 p.m.

 

BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Susan Henry

Matthew Harper

Michael Simons

 

 

BOARD MEMBERS ABSENT:

 

None

 

 

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carol Osbrink, Asst. Superintendent, Educational Services

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

 

 

ADMINISTRATIVE PERSONNEL ABSENT:

 

None

 

PLACE AND DATE OF MEETING:

 

District Office

April 10, 2007

 

 

CALL TO ORDER:

 

The meeting was called to order at 7:05 p.m. by the Board Vice President, Dr. Simons.

 

 

MRS. HENRY ENTERED:

Mrs. Henry entered the meeting at 7:10 p.m.

 

 

 

COMMUNITY RECOGNITION:  (I)

Principals and the Superintendent recognized community members for their outstanding contributions to each of the district’s high schools and to the District Office:

Edison High School – Cathy Meschuk

Fountain Valley High School – Shannon Empting

Huntington Beach High School – Pattie Dodd

Marina High School – Mimi Irvin

Ocean View High School – Rick Ketcham

Westminster High School – Coni Kohan

Valley Vista High School – Frank Bideau

HB Adult School – Bill Brown

HB District Office – Alan Vogel

 

Honoring community members in this way is sponsored by the Huntington Beach Administrators’ Association.  A reception took place from 7:32 p.m. to 7:47 p.m.

 

 

 

 

REGULAR BOARD MEETING

APRIL 10, 2007

7:30 p.m.

 

 

CALL TO ORDER:

The meeting was called to order at 7:48 p.m.

 

 

CLOSED SESSION:  (I)

There was no closed session.

 

 

PLEDGE OF ALLEGIANCE :

 

The Pledge of Allegiance was led by Stephanie Lucas.

 

APPROVAL OF MINUTES : (III-A)

It was moved by Ms Castrey, seconded by Mr. Garland, to approve the minutes of the regular meeting held March 13, 2007.

 

                                      Motion carried unanimously.

 

 

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

 

Board members representing the district on various committees presented reports and discussed activities.

 

STUDENT REPRESENTATIVE TO THE BOARD:  (III-C)

 

Stephanie Lucas, Student Representative to the Board from Marina High School, presented a report.

 

SUPERINTENDENT’S REPORT :  (III-D)

 

Dr. Riley congratulated Student Board Representative, Stephanie Lucas, on being accepted to UCLA.  He reminded Board members that the students on the Greek cruise ship which sank were not on a school-sponsored trip and it was not something which the Board approved.  However, we are grateful that everyone was safe.

 

Dr. Riley reported that the district has now bid out 53 major modernization projects at various schools and we are still $4.4 million under budget.  He extended thanks to Nelson Cayabyab, his staff, and McCarthy.

 

 

STAFF PRESENTATION – VVHS:  (III-E)

Principal, Kerry Clitheroe, and Kathy Richey, teacher, presented information regarding the “Nest” at Valley Vista High School.  The Nest is the district’s Day Care Center for parenting and pregnant teens.

 

 

STAFF PRESENTATION – FVHS:  (III-F)

Principal, Chris Herzfeld, and staff and students presented information regarding the proposal to name the aquatics facility at Fountain Valley High School the “Ray Bray Aquatics Center.”

 

 

PUBLIC HEARING – PROPOSED NAMING OF THE “RAY BRAY AQUATICS CENTER” AT FVHS:  (III-G)

 

A public hearing was held to accept input regarding the proposal to name the aquatics facility at Fountain Valley High School the “Ray Bray Aquatics Center.”  Mrs. Henry gaveled the hearing open.  There being no input, the hearing was declared closed.

 

 

STAFF PRESENTATION

AT-RISK STUDENTS:  (III-H)

Carol Osbrink, Assistant Superintendent of Educational Services, and George Green, Director of Child Welfare and Attendance, presented information regarding current and incoming ninth grade at-risk students.

 

 

PUBLIC COMMUNICATION TO THE BOARD : (III-I)

 

Robert Lauten, spoke in support of the Bible as Literature.

 

 

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Mr. Garland, to approve the Consent Calendar as presented, with one addendum to item IV-B, Personnel Report, and a replacement page to item IV-M, Award of Bids.  Mr. Harper pulled two items for separate consideration:  IV-Z – Resolution 2007-08 Tax and Revenue Anticipation Notes, and IV-AA – Resolution Authorizing Issuance of Bonds.

 

                                       Motion unanimously carried.

 

 

 

PURCHASE ORDERS: (IV-A)

Approval was granted for purchase orders in the amount of $1,391,240.68 as presented.

 

 

 

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 10 as presented, with addendum.

 

 

 

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

 

Approval was granted for the Professional and Official Business Activities as presented.

 

 

 

FIELD TRIPS:

(IV-D)

 

Approval was granted for the Field Trips as presented. 

 

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

 

 

PART C RESPITE COSTS REIMBURSEMENT - WOCCSE:

NO. 0244:  (IV-F)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $2,106 for the period January 29, 2007 to April 26, 2009.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

 

 

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-G)

 

 

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

 

 

ACCEPTANCE OF FUNDING – WORKABILITY I PROGRAM:  (IV-H)

Approval was granted to accept continued WorkAbility I grant funding in the amount of $308,890 from the California Department of Education for the 2006-07 school year.  The funds will be used to provide school-to-career transition programs for special education students in the district.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

 

 

 

 

 

SCHOOL SITE PLAN FOR DISCRETIONARY BLOCK GRANT FUNDS – EHS:

(IV-I)

 

Approval was granted for Edison High School’s site plan for use of the one-time Discretionary Block Grant funds.  Estimated funding is based on $56 per CBEDS enrollment.

 

 

GRANT APPLICATION – CAREER TECHNICAL EDUCATION PROGRAMS EQUIPMENT FUNDING (AB 1802):  (IV-J)

 

Approval was granted to submit an application to the California Department of Education for Career Technical Education Programs Equipment funding in the amount of $151,192.  This one-time allocation of funding to school districts is authorized by state Assembly Bill 1802 for the purpose of purchasing equipment, supplies and minor facility reconfigurations to support career technical education programs.  No matching funds were required.  Authorization to expend funds upon receipt was granted.

 

 

NEW TEXTBOOK ADOPTION – FIRST LIST:  (IV-K)

Approval was granted to commence the adoption of the new basic textbooks (first list) for the 2007-08 school year according to district policy.

 

 

APPROVAL OF PRE-QUALIFIED BIDDERS – LIST NO. 12:  (IV-L)

 

Approval was granted for List No. 12 of pre-qualified bidders for upcoming school repair and rehabilitation projects. 

 

 

AWARD OF BIDS:  (IV-M)

Approval was granted to award bids to the successful bidders as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

 

 

CONTRACT CHANGE NOTICES:  (IV-N)

 

Approval was granted for the change notices to the contracts as presented which were previously awarded.

 

 

NOTICE OF COMPLETION – MHS:  (IV-O)

Approval was granted to file a Notice of Completion on Contract 0182 for Demolition and Environmental Building A at Marina High School by Miller Environmental, and to pay the 10 percent retention after filing.

 

 

FEBRUARY 2007 DISBURSEMENTS:  (IV-P)

 

 

 

A recap of the payments processed during the month of February 2007 was presented.

 

 

ENROLLMENT & ADA:  (IV-Q)

A report on enrollment and ADA for the period January 29 through February 23, 2007 was presented.

 

 

MEMBERSHIP OF MEASURE C CITIZENS OVERSIGHT COMMITTEE:

(IV-R)

 

Approval was granted to appoint new members of the Measure C Citizens Oversight Committee.

 

MUTUAL AID AGREEMENT - COAST COMMUNITY COLLEGE DISTRICT AND PARTICIPATING LOCAL PUBLIC AGENCIES:  (IV-S)

 

Approval was granted for the Mutual Aid Agreement with Coast Community College District and participating local public agencies.

 

 

MEMORANDUM OF UNDERSTANDING - CALIFORNIA CHILDREN'S SERVICES MEDICAL THERAPY UNIT:  (IV-T)

 

Approval was granted for the Memorandum of Understanding with California Children's Services Medical Therapy Unit.

 

QUARTERLY REPORT FOR 2006-07 AND ANNUAL REPORT FOR 2005-06 ON WILLIAMS UNIFORM COMPLAINTS:

(IV-U)

 

 

 

 

 

 

 

 

 

 

The quarterly report for the third quarter of the fiscal year 2006-07 and annual report for the 2005-06 fiscal year were presented. 

 

RESOLUTION –INCOME AND EXPENDITURES - GENERAL FUND:  (IV-V)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $254,593 within the General Fund for the fiscal year 2006-07.

 

 

 

RESOLUTION

NO. 43:

 

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - Adult EdUCATION FUND:  (IV-W)

 

The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $146,068 within the Adult Education Fund for the fiscal year 2006-07.

 

 

RESOLUTION

NO. 44:

 

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

RESOLUTION – INCREASE INCOME & RESERVES – CO SCH FACIL FUND:  (IV-X)

 

The district has projected increases in funding for various capital projects.  Approval was granted to adopt a resolution increasing income, expenditures and reserves by the net amount of $5,087,058 in the County School Facilities Fund for the fiscal year 2006-07.

 

 

 

 

RESOLUTION

NO. 45:

 

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-Y)

 

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2006-07.

 

 

 

RESOLUTION

NO. 46:

 

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

RESOLUTION – 2007-08 TAX AND REVENUE ANTICIPATION NOTES:  (IV-Z)

It was moved by Dr. Simons, seconded by Ms Castrey, to adopt the resolution authorizing the borrowing of funds for fiscal year 2007-08 and the issuance and sale of one or more series of 2007-08 Tax and Revenue Anticipation Notes in an amount not to exceed $12 million and participation in the South Coast Local Education Agencies pooled Tax and Revenue Anticipation Note program and requesting the Board of Supervisors of the County to issue and sell said note.  The resolution, trust agreement, purchase agreement and preliminary official statement are on file in the Business Division.

 

 

 

RESOLUTION

NO. 47:

 

AYES:             GARLAND, SIMONS, CASTREY, HENRY

NOES:             HARPER

ABSENT:        NONE

 

                                    Resolution adopted 4-1.

                                    Mr. Harper voted no.

 

 

RESOLUTION AUTHORIZING ISSUANCE OF BONDS:  (IV-AA)

Approval was granted to adopt a resolution authorizing issuance of the District's Series 2007 Bonds, in a maximum principal amount of $29,041,205.70; approving the substantially final forms of the Series 2007 Bonds financing terms and documents; approving the substantially final form of the Series 2007 Bonds Preliminary Official Statement; and authorizing staff and the financing team to take such actions that may be necessary to complete the issuance of the Series 2007 Bonds.  Documents are available for review in the Business Division.

 

 

 

RESOLUTION

NO. 48:

 

AYES:             GARLAND, SIMONS, CASTREY, HENRY

NOES:             HARPER

ABSENT:        NONE

 

                                    Resolution adopted 4-1.

                                    Mr. Harper voted no.

 

 

 

 

 

 

 

 

NAMING OF THE RAY BRAY AQUATICS CENTER AT FVHS:  (V-A)

Following the staff presentation and the public hearing, it was moved Ms Castrey, seconded by Dr. Simons, to name the aquatics facility at Fountain Valley High School the “Ray Bray Aquatics Center” effective July 1, 2007.  Procedures adopted by the Board concerning naming of facilities (Board Policy and Administrative Regulation 1335) have been followed.

 

                                                Motion unanimously carried.

 

 

2007 CSBA DELEGATE ASSEMBLY RUN-OFF ELECTION:  (V-B)

The counting of the ballots for membership on the CSBA Delegate Assembly for Region 15 has resulted in a tie vote.  According to the Bylaws, in the event of a tie vote a run-off election is held.  The two candidates are Celia Jaffe (Huntington Beach City School District) and Jose Moreno (Anaheim City School District).  It was moved by Mr. Garland, seconded by Mr. Harper, to submit the name of Celia Jaffe in order to break the tie.

 

                                                Motion unanimously carried.

 

 

2007 FACILITIES IMPROVEMENT PLAN:  (VI-A)

 

At the March 13, 2007 Board meeting, the Superintendent presented a plan to complete various facilities projects that were not included in bond, modernization, or new construction funding allocations.  The Board requested that the administration revise the plan to include the Ocean View High School pool project and the lunch shelters/benches for Huntington Beach High School and Marina High School in Phase 1 of the plan.  The revised plan includes these Board directions.

 

The following people spoke concerning the Fountain Valley High School swimming pool:  Lisa Lingle, parent; Anna Katsuki, parent; Lauren Lingle, student; Lana Miller, parent; Debbie Eldridge, parent; and Louis Garcia, student.

 

It was moved by Dr. Simons, seconded by Ms Castrey, to approve the revised  2007 Facilities Improvement Plan as presented.  An action item to sell Certificates of Participation will appear on the May 8, 2007 agenda.

 

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

 

 

FUNDING SOURCE FOR TENANT IMPROVEMENTS AT DISTRICT OFFICE:  (VI-B)

It was moved by Ms Castrey, seconded by Mr. Garland, to approve Home Depot Lease Revenue to be the funding source for tenant improvements at the district office if needed.

 

                                                Motion unanimously carried.

 

THE BIBLE AS LITERATURE COURSE:  (VII-A)

Community member Walter B. Schulte had requested this item be placed on the Board agenda for discussion and direction.  The following people spoke to this issue:  Donald Olmstead, Ed Bush, Dr. William Jeynes, Joseph Mastropaolo, and Jonathan Oakey.  A packet of information was provided to each Board member.  Board discussion took place.  Dr. Carol Osbrink, Assistant Superintendent, Educational Services, gave a brief outline of the district’s past practice for approving an elective course, stating that most courses start out as pilot courses if they are electives. Mr. Harper requested that this item be agendized for action at the next meeting.  It was agreed that Board members would like to review the information provided and at the next meeting consider placing it on the agenda.  Following Board comments, Mrs. Henry indicated that she would need a Board majority before this item could be placed on the agenda for action at a future meeting.

 

 

RESOLUTION – SPEECH-LANGUAGE PATHOLOGISTS:

(VII-B)

There is a serious shortage of speech-language pathologists in California.  Orange County districts are joining together to pressure the state legislature to help with this situation.  It was moved by Ms Castrey, seconded by Mr. Garland, to approve the resolution which supports this collective effort and allows district staff to join other districts in pressuring the legislature.

 

 

 

RESOLUTION

NO. 49:

 

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

RESOLUTION – TEACHER APPRECIATION WEEK:  (VIII-A)

It was moved by Mr. Garland, seconded by Mr. Harper, to adopt the resolution designating the week of May 6-12, 2007 as "Teacher Appreciation Week."

 

 

 

 

RESOLUTION

NO. 50:

 

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted.

 

RESOLUTION – CLASSIFIED EMPLOYEES WEEK:  (VIII-B)

 

It was moved by Ms Castrey, seconded by Mr. Garland, to adopt a resolution designating the week of May 20-26, 2007, as “Classified Employees Week.”

 

 

 

RESOLUTION

NO. 51:

 

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

 

                                    Resolution unanimously adopted 5-0.

 

BOARD POLICY:

(IX-A)

It was moved by Ms Castrey, seconded by Dr. Simons, to approve the following Board policy was presented for first reading in the continued revision of existing policies:

 

BP 0450 – Philosophy-Goals-Objectives and Comprehensive Plans

Comprehensive Safety Plan

 

                                    Motion unanimously carried.

 

 

NEW BUSINESS:  (X)

Mr. Harper asked about agendizing The Bible as Literature.  Mrs. Henry indicated there is a possibility it will be placed on the agenda for the May Board meeting.

 

Dr. Simons asked when the new voting system would be on-line.  It was explained that there is a glitch with the system and it is being worked on.

 

 

ANY OTHER COMMUNICATION TO THE BOARD:  (XI)

 

Donna Alexander thanked the Board for their vote on the 2007 Facilities Improvement Plan.

 

Kathy Lichodzeijewski discussed the The Bible as Literature issue.

 

 

ADJOURNMENT:

The meeting was adjourned at 10:25 p.m.

 

 

 

 

 

 

 

______________________________

                           Clerk

 

 

 

______________________________

                        Secretary