BOARD MEMBERS PRESENT:

Bonnie Castrey

Susan Henry

Brian Garland

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Stephen Ritter, Asst. Superintendent, Business Services

Carol Osbrink, Asst. Superintendent, Educational Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Carolyn Shirley, Executive Secretary

PLACE AND DATE OF MEETING:

District Education Center

April 12, 2005

CALL TO ORDER:

The meeting was called to order at 6:45 p.m. by the Board President, Ms Castrey.

CLOSED SESSION:  (I)

The Board recessed to closed session at 6:50 p.m. to consider:

1.         Public Employee Discipline/Dismissal/Release - Government Code section 54957 and Education Code section 44943

2.         Negotiations Update – Conference with Labor Negotiators concerning DEA and HBPSA contracts – Government Code section 54957.6.  Present were Agency Negotiators Kathy Miller and Steve Ritter.  Also present was Van Riley.

CALL BACK TO ORDER:

The meeting was called back to order at 7:38 p.m. by the President, Ms Castrey, who reported the following:

In closed session the Board of Trustees deliberated regarding public employee discipline/dismissal/release and took action to suspend without pay a classified employee from April 13 through April 15, 2005.

PLEDGE OF ALLEGIANCE: (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES:  (III-A)

It was moved by Mr. Garland, seconded by Mrs. Henry, to approve the minutes of the regular meeting held March 8, 2005.

                                                            Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III-C)

Elliott Pham, Student Representative to the Board from Westminster High School, presented a report.

SUPERINTENDENT’S REPORT:  (III-D)

Superintendent Riley reported on district activities and the status of the efforts to relocate the District Education Center.

Kathy Miller, Assistant Superintendent of Certificated Personnel, was commended for the success of the Job Fair held on April 9, 2005.

PUBLIC COMMUNICATION TO THE BOARD: (III-E)

A parent, Mr. Lance Pinkham, spoke regarding the success of the Academy for the Performing Arts’ Main Stage Production of “Retrofest.”

Two parents, Martha Wait-Hubner and Lina Monroe, spoke regarding the proposed 2005-06 school calendar.  A staff member, Mr. Jim Burch, also spoke regarding the proposed school calendar. 

PUBLIC HEARING - HBPSA INITIAL CONTRACT PROPOSAL:  (III-F)

A public hearing was held to accept input which may be considered by the Board.  In compliance with collective bargaining regulations, the initial contract proposal from the Huntington Beach Pupil Services Association to the district has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, April 8, 2005.

CONSENT CALENDAR: (IV)

It was moved by Dr. Simons, seconded by Mr. Harper, to approve the Consent Calendar as presented, with addendum to item IV-B Personnel Report and addendum to item IV-C Professional Business Activities, and with the exception of item IV-Q Contract for Public Information Services which was pulled by Mr. Harper for separate consideration.

                                             Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Purchase orders in the amount of $1,732,660.08 were approved as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 10 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented, with addendum.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

NEW BASIC TEXTBOOK ADOPTION – SIXTH LIST:  (IV-G)

Approval was granted to adopt the new basic textbooks (sixth list) for the 2004-05 school year.  The thirty-day review period has been completed according to district policy.

NEW BASIC TEXTBOOK ADOPTION – SEVENTH LIST:  (IV-H)

Approval was granted to commence the adoption of the new basic textbooks (seventh list) for the 2004-05 school year according to district policy.

SETTLEMENT AGREEMENT – PARENTS OF SPECIAL EDUCATION STUDENT, HBUHSD, AND ORANGE COUNTY HEALTH CARE AGENCY:  (IV-I)

Approval was granted for the settlement agreement between the parents of a special education student, Huntington Beach Union High School District, and Orange County Health Care Agency.  All parties, including representing counsels, have agreed to the terms of the agreement.  The district agrees to reimburse the parents the amount of $5,000 for attorney fees and the amount of $30,800 for services related to the student’s placement for the period December 13, 2004 through May 15, 2005 and the amount of $200 a day thereafter until June 15, 2005.

REIMBURSEMENT TO PARENTS FOR RESPITE COSTS – WOCCSE AGREEMENT NO. 9513:  (IV-J)

Approval was granted for Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for costs of respite care in an amount not to exceed $1,566 for the period January 6, 2005 to May 10, 2007.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan.

REIMBURSEMENT TO PARENTS FOR RESPITE COSTS – WOCCSE AGREEMENT

NO. 9514: (IV-K)

Approval was granted for Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,795 for the period February 25, 2005 to November 19, 2007.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan.

GRANT APPLICATION – MODEL PROGRAM REPLICATION GRANT (WHS):  (IV-L)

Approval was granted to submit an application to the California Department of Education for 2005 Model Program Replication Grant funds in the amount of $4,000.  The funds will be used to send a team of Westminster High School staff members to the National Dropout Prevention conference in October 2005.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

GRANT APPLICATION – DROPOUT PREVENTION AND RECOVERY FIELD COLLEAGUE GRANT (WHS):

(IV-M)

Approval was granted to submit an application to the California Department of Education for a Dropout Prevention and Recovery Field Colleague Grant in the amount of $2,000.  These funds will be used to pay the costs of the field colleague for providing technical assistance for the grant program at Westminster High School during the period March 1, 2005 through December 31, 2005.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

RESOLUTION AND COOPERATIVE AGREEMENT – TRANSITION PARTNERSHIP PROGRAM:  (IV-N)

Approval was granted to adopt a resolution and to continue the Cooperative Agreement with the California Department of Rehabilitation for the Transition Partnership Program for the three-year period July 1, 2005 through June 30, 2008.  The total program cost of $566,862 for the first year (2005-06) is based on the district’s share of certified matching funds of $141,746 and the Department of Rehabilitation total share of $425,116.  The Department of Rehabilitation program cost is $197,066 and the total payment to the district is $228,050.

RESOLUTION

NO. 38:

AYES:         CASTREY, GARLAND, HARPER, HENRY, SIMONS

NOES:        NONE

ABSENT:    NONE

                                                Resolution unanimously adopted.

NOTICE OF COMPLETION – FVHS:  (IV-O)

Approval was granted to file a Notice of Completion on Purchase Order 574R0958 for a Shade Structure at Fountain Valley High School 300 Building by Shade Structures Inc.

NOTICE OF COMPLETION – FVHS:  (IV-P)

Approval was granted to file a Notice of Completion on Contract 9479 for Custom Built Cabinets at Fountain Valley High School by K&Z Cabinet Co., Inc., and to pay the 10 percent retention after filing.

SALES OF SURPLUS/

OBSOLETE DISTRICT VEHICLES:  (IV-R)

Approval was granted to dispose of the listed surplus/obsolete district vehicles by public auction through Nationwide Auctioneers. 

ENROLLMENT & ADA:  (IV-S)

A report on enrollment and ADA for the period January 31 through February 25, 2005 was presented.

FEBRUARY 2005 DISBURSEMENTS:  (IV-T)

A recap of the payments processed during the month of February 2005 was presented.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-U)

The district has projected increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $1,648,256 within the General Fund for the fiscal year 2004-05.

RESOLUTION

NO. 39:

AYES:         CASTREY, GARLAND, HARPER, HENRY, SIMONS

NOES:        NONE

ABSENT:    NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES  COUNTY SCHOOL FUNDS:

(IV-V)

The district has projected Increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of ($1,212,336) in the County School Facilities funds for the fiscal year 2004-05. 

RESOLUTION

NO. 40:

AYES:         CASTREY, GARLAND, HARPER, HENRY, SIMONS

NOES:        NONE

ABSENT:    NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - Adult EdUCATION FUND:  (IV-W)

The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $252,836 within the Adult Education Fund for the fiscal year 2004-05. 

RESOLUTION

NO. 41:

AYES:         CASTREY, GARLAND, HARPER, HENRY, SIMONS

NOES:        NONE

ABSENT:    NONE

                                                Resolution unanimously adopted.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-X)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2004-05. 

RESOLUTION

NO. 42:

AYES:         CASTREY, GARLAND, HARPER, HENRY, SIMONS

NOES:        NONE

ABSENT:    NONE

                                                Resolution unanimously adopted.

RESOLUTION - TEACHER APPRECIATION WEEK:  (IV-Y)

Approval was granted to adopt the resolution designating the week of May 1-7, 2005 as "Teacher Appreciation Week." 

RESOLUTION

NO. 43:

AYES:         CASTREY, GARLAND, HARPER, HENRY, SIMONS

NOES:        NONE

ABSENT:    NONE

                                                Resolution unanimously adopted.

RESOLUTION – CLASSIFIED EMPLOYEES WEEK:  (IV-Z)

Approval was granted to adopt a resolution designating the week of May 16-21, 2005 as “Classified Employees Week.”

RESOLUTION

 NO. 44:

AYES:         CASTREY, GARLAND, HARPER, HENRY, SIMONS

NOES:        NONE

ABSENT:    NONE

                                                Resolution unanimously adopted.

CONTRACT FOR PUBLIC INFORMATION SERVICES:  (IV-Q)

It was moved by Mrs. Henry, seconded by Dr. Simons, to approve a contract with Blair Revelle Communications, Inc., for public information services.  The term of the agreement is April 1, 2005 to June 30, 2005, for an amount not to exceed $7,500, plus expenses.  This agreement replaces Contract No. 9069 with Eileen Padberg Consulting. 

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

RESOLUTION – PROPOSITION 98:

(V-A)

It was moved by Mrs. Henry, seconded by Mr. Garland, to adopt a resolution calling on the Governor and the Legislature to honor their agreement under Proposition 98.  Following discussion, it was agreed to change the word “deal” to the word “agreement” in paragraph 2 of the resolution.

RESOLUTION NO. 45:

AYES:         CASTREY, GARLAND, HARPER, HENRY, SIMONS

NOES:        NONE

ABSENT:    NONE

                                                Resolution unanimously adopted.

2005-06 SCHOOL CALENDAR:  (V-B)

A parent, Dr. Mark Monroe, spoke regarding the proposed 2005-06 school calendar.

Agreement has been reached between the District Educators Association and the District regarding the instructional calendar for the 2005-06 school year.  Following lengthy discussion, a motion was made by Dr. Simons, seconded by Mr. Harper, to not approve the adoption of the 2005-06 school calendar as presented. 

                                                Motion unanimously carried.

2005 BUDGET AND PROGRAMS:  (V-C)

Superintendent Riley outlined the program and budget areas that are under consideration for recommended changes.  The Board agreed to hold a special study session on April 26, 2005 at 6 p.m. to further discuss these issues.  The budget recommendations will be presented to the Board for consideration at the May 10, 2005 regular Board meeting.

NEW BUSINESS: (VI)

Mrs. Henry shared concerns she had received from a teacher regarding students who have not passed the CAHSEE and the need to provide appropriate remediation for students and the need to solicit parental support for the exit exam.  Dr. Osbrink provided information about the remediation classes being offered at the school sites.  The schools will communicate with parents of 11^th grade students who have not passed the exam.

Ms Castrey shared that she will attend a meeting in Sacramento on May 13-15, 2005 to discuss legislation concerning education.

Dr. Osbrink provided information concerning the GALA Art Event which is scheduled for the week of April 16-21, 2005 at the Huntington Beach Art Center.

Ms Castrey and Dr. Riley indicated they are not able to attend the Strategic Planning meeting on May 20 due to prior commitments.  Dr. Osbrink will determine another date in May and will notify the Planning Committee.

ANY OTHER COMMUNICATION TO THE BOARD:  (VII)

None.

CLOSED SESSION: (IX)

The Board recessed to closed session at 9:37 p.m. to continue discussion regarding negotiations update.

ADJOURNMENT:

The meeting was adjourned at 9:50 p.m.

______________________________

                           Clerk

______________________________

                        Secretary