BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Susan Henry

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carol Osbrink, Asst. Superintendent, Educational Services

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Office

May 8, 2007

CALL TO ORDER:

The meeting was called to order at 7:07 p.m. by the Board President, Mrs. Henry.

STAFF RECOGNITION – RETIREES:  (I)

The Board recognized both classified and certificated employees who are retiring from the district.

STAFF RECOGNITION – TEACHERS OF THE YEAR 2006-07:  (II)

The Board recognized the district's Teachers of the Year, Dan Shepard from Westminster High School and Earl Ziemann from Marina High School.

STAFF RECOGNITION – FIRST-YEAR TEACHER OF THE YEAR 2006-07:  (III)

The Board recognized the district's First-Year Teacher of the Year, Richard David Grace from Edison High School.

RECEPTION:  (IV)

A reception was held in honor of retirees and Teachers of the Year from 7:30 p.m. to 7:52 p.m.

REGULAR BOARD MEETING

MAY 8, 2007

7:30 p.m.

CALL TO ORDER:

The meeting was called to order at 7:48 p.m.

CLOSED SESSION:  (I)

There was no closed session.

PLEDGE OF ALLEGIANCE :

The Pledge of Allegiance was led by Stephanie Lucas.

APPROVAL OF MINUTES : (III-A)

It was moved by Ms Castrey, seconded by Dr. Simons, to approve the minutes of the regular meeting held April 10, 2007, with a correction to page 10, section (VII-A), The Bible as Literature Course, to read: : “Mr. Harper requested that this item be agendized for action at the next meeting.  It was agreed that Board members would like to review the information provided.”

                                      Motion carried unanimously.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT REPRESENTATIVE TO THE BOARD:  (III-C)

Stephanie Lucas, Student Representative to the Board from Marina High School, presented a report.  Mrs. Henry presented Ms Lucas with a plaque.

SUPERINTENDENT’S REPORT :  (III-D)

Dr. Riley announced that a special Board meeting would be held on Tuesday, June 5 in order to open bids and to approve the Certificates of Deposit as staff was not able complete them in time for tonight’s meeting.

Dr. Riley has met with the Ocean View High School principal and other staff to discuss different aspects and he has ordered soil samples.  Everyone is very excited.

Westminster High School has good news in its next phase of modernization.  The bid came in at $700,000 less than the estimate.  He thanked staff for doing a fine job.

Dr. Riley clarified that the district has received calls questioning the Board that they didn’t approve the resolution for Teacher Appreciation Week and Classified Employees Week.  He stressed that this Board unanimously passed both resolutions at the April Board meeting.  Our Board is very supportive of staff.  However, two members of the Ocean View Elementary District Board voted against their resolutions to the point where they had a special meeting on Friday.  He brought it up in public to point out that it was a different school district that had this issue.

STAFF PRESENTATION – HBHS:  (III-E)

Vice Principal, Jason Ross, and staff presented highlights of the Entertainment and Tourism Academy and the Environmental Science program at Huntington Beach High School.

PUBLIC COMMUNICATION TO THE BOARD : (III-I)

Joseph Mastropaolo, Sonya Washburn Thompson, Walter Schulte, John Shields and Laura Woods, community members, addressed the Board on The Bible as Literature.  Kathleen Iverson, staff member, spoke on summer school finance.  Debbie Eldridge, parent, spoke concerning the Fountain Valley High school swimming pool.  Ed Bush, community member, spoke on the adoption of electives and agendizing board items.  Anthony Hernandez, parent, spoke on the Ocean View High School pool.

RECESS:

A recess was held from 9:17 p.m. to 9:24 p.m.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Dr. Simons, to approve the Consent Calendar as presented except for the following items which were pulled for separate consideration:  Ms Castrey pulled item IV-W, Award of Bids, and Mr. Harper pulled items IV-CC, Approval of Extension of Contract for Rubbish Disposal, and

IV-DD, Fee Increase for Legal Services.

                                       Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Approval was granted for purchase orders in the amount of $9,405,924.88 as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 11 as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented. 

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

PART C RESPITE COSTS REIMBURSEMENT- WOCCSE: 

NO. 0269:  (IV-F)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,687.50 for the period February 21, 2007 to September 26, 2009.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-G)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

FIELD EXPERIENCE AGREEMENT – SPEECH-LANGUAGE PATHOLOGY ASSISTANT PROGRAM:  (IV-H)

Approval was granted for a field experience agreement between the high school district and Cerritos Community College District, from July 1, 2007 to June 30, 2009.  The agreement will allow speech-language pathology assistant program students to be assigned to high schools within the district for clinical field experience at no cost to the district.

APPLICATION FOR FUNDING – INDIAN EDUCATION GRANT:  (IV-I)

Approval was granted to submit an application to the United States Department of Education for Indian Education grant funding in the amount of $198,060 for the 2007-08 school year.  These federal grant funds will be used to continue to provide eligible American Indian/Native American students with after-school tutoring and study skills, counseling, and cultural activities unique to their heritage.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

GRANT APPLICATION – CALIFORNIA INSTRUCTIONAL SCHOOL GARDEN PROGRAM –WHS:  (IV-J)

Approval was granted to submit an application to the California Department of Education for California Instructional School Garden Program grant funding in the amount of $5,000.  The funds will be used to maintain and expand existing equipment and supplies for the agricultural program at Westminster High School.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

REQUEST FOR FUNDING – GIFTED AND TALENTED EDUCATION (GATE)  PROGRAM:  (IV-K)

Approval was granted to submit a request to the California Department of Education for continued funding for the Gifted and Talented Education (GATE) Program for the 2007-08 school year.  The district’s GATE application was approved for a three-year period through the 2007-08 school year.  This year’s funding is anticipated at approximately $137,543 and will be used to supplement existing instructional materials and to provide staff development activities. No matching funds are required.  Authorization to expend funds upon receipt was granted.

APPLICATION FOR FUNDING - CARL PERKINS VOCATIONAL AND APPLIED TECHNOLOGY EDUCATION ACT:  (IV-L)

Approval was granted to submit an application to the California Department of Education for continued funding under Section 131 of the Carl D. Perkins Vocational and Applied Technology Education Act.  Preliminary funding allocation for the 2007-08 school year is in the amount of $298,217.  Funds will be used to support business education, industrial technology, family and consumer sciences, and agricultural programs.  No district matching funds are required.  Authorization to expend funds upon receipt was granted.

PARTICIPATION IN COMMUNITY-BASED ENGLISH TUTORING (CBET) PROGRAM – ADULT SCHOOL:  (IV-M)

Approval was granted for the Huntington Beach Adult School to submit a funding application and plan to the California Department of Education for continued implementation of the Community-Based Tutoring (CBET) program for the 2007-08 school year.  The amount of funding will be determined by the district’s most recent R-30 Annual Language Census Report.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

COOPERATIVE AGREEMENT AMENDMENT – CALIFORNIA DEPARTMENT OF REHABILITATION AND TRANSITION PARTNERSHIP PROGRAM:  (IV-N)

Approval was granted for the amendment to the Cooperative Agreement with the California Department of Rehabilitation for the Transition Partnership Program.  This amendment is for third-year (2007-08) funding of the cooperative agreement, which was approved for the period July 1, 2005 through June 30, 2008.  The total program cost of $566,832 for the third year (2007-08) is based on the district’s share of certified matching funds of $141,716 and the Department of Rehabilitation total share of $425,116.  The Department of Rehabilitation program cost is $197,066 and the total payment to the district is $228,050.

HIGH SCHOOL DIPLOMAS FOR DESIGNATED SPECIAL EDUCATION STUDENTS USING MODIFICATIONS ON THE CAHSEE:  (IV-O)

Approval was granted to grant high school diplomas to designated special education students in the class of 2007 who have received the equivalent of a passing score on the California High School Exit Exam after taking the exam using modifications as outlined in the students’ Individual Education Plan (IEP) and as defined in Education Code section 60852.4.  The list of designated students will be available in the Educational Services Division, Special Education office.

WAIVER OF ALGEBRA I GRADUATION REQUIREMENT FOR A SPECIAL EDUCATION STUDENT IN THE CLASS OF 2007:  (IV-P)

Approval was granted to submit a request for a waiver of the Algebra I graduation requirement, California Education Code Section 51224.5(b), for one designated special education student in the class of 2007 who has an Individualized Education Plan (IEP).  The waiver will allow the student, who has met all other graduation requirements including three years of math, to receive a high school diploma.

CANDIDATES FOR GRADUATION – CLASS OF 2007:  (IV-Q)

Approval was granted for the list of candidates for graduation, class of 2007.  This list is available for review in the Educational Services Division.

DESTRUCTION OF PUPIL RECORDS:  (IV-R)

Approval was granted to destroy pupil records held for three years or more in compliance with guidelines of the California Code of Regulations, section 437, Retention and Destruction of Pupil Records.

NEW TEXTBOOK ADOPTION – FIRST LIST:  (IV-S)

Approval was granted to adopt the new basic textbooks (first list) for the 2007-08 school year.  The thirty-day review period has been completed according to district policy.

NEW TEXTBOOK ADOPTION – SECOND LIST:

(IV-T)

Approval was granted to commence the adoption of the new basic textbooks (second list) for the 2007-08 school year according to district policy.

DESIGNATION OF CIF LEAGUE  REPRESENTATIVES FOR 2007-08:

(IV-U)

Approval was granted to designate the principals of the six comprehensive high schools to serve as their respective school’s California Interscholastic Federation (CIF) league representatives for the 2007-08 school year.  The designation is required by Education Code section 33353(a)1.

APPROVAL OF PRE-QUALIFIED BIDDERS – LIST NO. 13:  (IV-V)

Approval was granted for List No. 13 of pre-qualified bidders for upcoming school repair and rehabilitation projects.

REJECTION OF BID:  (IV-X)

Approval was granted to reject Bid No. 1007 for Site Prep for Portable Building MHS Baseball Team Rooms on the basis that the lowest bid was over the donated funds available for the project.

CONTRACT CHANGE NOTICES:  (IV-Y)

Approval was granted for the change notices to the contracts as presented which were previously awarded.

NOTICE OF COMPLETION – OVHS:  (IV-Z)

Approval was granted to file a Notice of Completion on Contract 0249 for the Site Preparation for Science Relocatable Building at OVHS by MSH Construction, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION – MHS:  (IV-AA)

Approval was granted to file a Notice of Completion on Contract 0250 for the Demolition of Portable Buildings at Marina High School by J & G Industries, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION –

D.O.:  (IV-BB)

Approval was granted to file a Notice of Completion on Contract 0143 for the District Office Integrated Audio System for Board Room and Control Room by GMF Sound, and to pay the 10 percent retention after filing.

FISCAL SOLVENCY PLAN FOR FINANCING OTHER POST-EMPLOYMENT BENEFITS:  (IV-EE)

Approval was granted to approve the Application for Funding in order to be eligible to receive Fiscal Solvency Plan funds pursuant to AB 1802, as modified by SB 1131.

SALES OF

SURPLUS/

OBSOLETE

DISTRICT

VEHICLES:  (IV-FF)

Approval was granted to dispose of the listed surplus/obsolete district vehicles by public auction through Southern California Public Auction.

ENROLLMENT & ADA:  (IV-GG)

A report on enrollment and ADA for the period February 22 through March 23, 2007 was presented.

MARCH 2007 DISBURSEMENTS:  (IV-HH)

A recap of the payments processed during the month of March 2007 was presented.

EMERGENCY RESOLUTION FOR HAZARDOUS MATERIALS REMOVAL:  (IV-II)

Approval was granted to adopt a resolution authorizing hazardous materials removal at Fountain Valley High School by Miller Environmental Inc., on an emergency basis without formal bidding in an amount not to exceed $80,000.

RESOLUTION

NO. 52:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-JJ)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2006-07.

RESOLUTION

NO. 53:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-KK)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $896,995 within the General Fund for the fiscal year 2006-07.

RESOLUTION

NO. 54:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION – INCREASE/

DECREASE INCOME & RESERVES – MEASURE C BOND FUND, CAPITAL FACILITIES FUND AND COUNTY SCHOOL FACILITIES FUND:

(IV-LL)

The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $5,125,491 in the Measure C Bond Fund, Capital Facilities Fund and County School Facilities Fund for the fiscal year 2006-07.

RESOLUTION

NO. 55:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

AWARD OF BIDS:  (IV-W)

It was moved by Ms Castrey, seconded by Dr. Simons, to award bids to the successful bidders as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

APPROVAL OF EXTENSION OF CONTRACT FOR RUBBISH DISPOSAL: 

(IV-CC)

It was moved by Ms Castrey, seconded by Mr. Garland, to extend Agreement No. 6457 for rubbish disposal with Rainbow Disposal Company through June 30, 2013.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

FEE INCREASE FOR LEGAL SERVICES:

(IV-DD)

It was moved by Dr. Simons, seconded by Ms Castrey, to amend the agreement with Rutan and Tucker to increase the hourly rate charged to $220 per hour effective June 1, 2007.  The last hourly fee increase was approved April 18, 2006. 

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

MEMORANDUM OF UNDERSTANDING WITH HB GOLDENWEST PARTNERS, LLC:

(V-A)

It was moved by Dr. Simons, seconded by Mr. Garland, to approve the Memorandum of Understanding with HB Goldenwest Partners, LLC.

                                                Motion unanimously carried.

MEMBERSHIP OF MEASURE C CITIZENS OVERSIGHT COMMITTEE:  (V-B)

It was moved by Mr. Garland, seconded by Ms Castrey, to appoint the following members for membership of the Measure C Citizens Oversight Committee.

Nominees:
  Huntington Beach Chamber of Commerce - Mr. Dennis Gallagher
  Orange County Taxpayers Association - Mr. Gary Burton

 

                                                Motion unanimously carried.

SPECIAL EDUCATION LOCAL PLAN AREA (SELPA) –

LOCAL EDUCATION AGENCY ASSURANCE STATEMENTS:  (VI-A)

It was moved by Mr. Garland, seconded by Ms Castrey, to approve the Special Education Local Plan Area (SELPA) Local Education Agency Assurance Statements.  As a result of the reauthorization of Individuals with Disabilities Education Act (IDEA) and new Federal Regulations, the Federal Office of Special Education Programs (OSEP) and the California Department of Education (CDE) have determined that a new set of Assurance Statements must be approved as part of each SELPA’s Local Plan.

                                                Motion unanimously carried.

DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS:  (VI-B)

In accordance with Title 5 regulations, the district is required to annually file a Declaration of Need for Fully Qualified Educators to the Commission on Teacher Credentialing.  The declaration will provide the district with the ability to employ or assign persons who are not appropriately credentialed and file waivers, as needed.  It was moved Ms Castrey, seconded by Dr. Simons, to file the Declaration of Need for Fully Qualified Educators form for the 2007-08 school year.

                                                Motion unanimously carried.

BOARD POLICY: 

(VII-A)

It was moved by Ms Castrey, seconded by Dr. Simons, to approve the following Board policy for second reading and adoption in the continued revision of existing policies:

BP 0450 – Philosophy-Goals-Objectives and Comprehensive Plans

Comprehensive Safety Plan

                                                Motion unanimously carried.

BOARD POLICY:

(VII-B)

It was moved by Dr. Simons, seconded by Mr. Garland, to approve the following Board policy for first reading in the continued revision of existing policies:

BP 3513.3 – Business and Non-instructional Operations

Tobacco-Free Schools

                                                Motion unanimously carried.

STUDENT EXPULSION:  (VIII-A)

It was moved by Ms Castrey, seconded by Mr. Harper, that Student No. 355055 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 spring semester and the first semester of the 2007-08 fall semester for violation of California Education Code 48900(a-1).  It was further moved that the expulsion be suspended and that the student attend an ACCESS program during the specified period.  If the evaluation for special education results in the need of such services, it was recommended that an IEP meeting be held to determine appropriate placement.

                                                Motion unanimously carried.

NEW BUSINESS:

The Board discussed The Bible as Literature and how items are agendized.  Mr. Harper addressed this topic.  He asked that the minutes reflect that in addition to Mr. Schulte, he also requests that the Schulte proposal be agendized for the next regular meeting.  Mrs. Henry stated that this item had been agendized at last month’s meeting upon request of Mr. Schulte and Mr. Harper.  As Board President, she chose to place it as an information item.  She has asked Dr. Riley to gather together other Boards policies and recommendation additions or modifications to existing Board policy to clarify how items are agendized.  Dr. Simons stated that in the past, it has just taken a second for any action.

Dr. Simons asked about the speaker who addressed the Fountain Valley High School swimming pool issue.  Dr. Riley responded that the pool chemicals are tested daily.  He stated that the principal had no previous contact with some of the parents and their concerns.  He asked that parents please contact their principals before coming to the Board with problems at a school site.

Ms Castrey offered congratulations to Mrs. Henry on her election as President-elect of the Orange County School Boards Association.

Mrs. Henry announced that Ms Castrey and she will be going to the CSBA Delegate Assembly meeting next weekend, and Ms Castrey will stay for the legislative action portion.

Ms Castrey asked if there was any interest on the part of teachers, administrators and the Board for a trip to China for educators which is being planned by Susan Chen for June of next year.

PUBLIC COMMUNICATION:

Donna Alexander, parent, expressed appreciation to the Board on behalf of district parents.

Mr. Ed Bush, community member, spoke on adoption of electives and agendizing Board items.

Mary-Jon McAvoy suggested not changing the days on which bingo takes place as it will affect school site revenues.  She also announced that the new president-elect of DEA is Jeff Larson, a physics teacher at Fountain Valley High School.

ADJOURNMENT:

The meeting was adjourned at 10:08 p.m.

______________________________

                           Clerk

______________________________

                        Secretary