MINUTES REGULAR BOARD MEETING
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BOARD MEMBERS PRESENT: |
Susan Henry Brian Garland Matthew Harper Michael Simons |
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BOARD MEMBERS ABSENT: |
Bonnie Castrey |
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ADMINISTRATIVE PERSONNEL PRESENT: |
Van Riley,
Superintendent Kathy Miller, Asst. Superintendent, Personnel/Emp Relations Stephen Ritter,
Asst. Superintendent, Business Services Carolyn Shirley,
Executive Secretary |
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ADMINISTRATIVE
PERSONNEL ABSENT: |
Carol Osbrink,
Asst. Superintendent, Educational Services Carole Thomas,
Executive Assistant |
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PLACE AND DATE OF
MEETING: |
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CALL TO ORDER: |
The meeting was
called to order at |
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CLOSED SESSION: (I) |
The Board recessed to Closed
Session at |
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CALL BACK TO ORDER: |
The meeting was called back to order at |
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PLEDGE OF ALLEGIANCE: (II) |
The Pledge of Allegiance was given. |
APPROVAL OF MINUTES: (III-A) |
It was moved by Mrs. Henry, seconded by Dr. Simons, to
approve the minutes of the regular meeting held Motion unanimously carried. It was moved by Mr. Harper, seconded by Mrs. Henry, to
approve the minutes of the special meeting held Motion unanimously carried. |
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BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B) |
Board members representing the district on various committees presented reports and discussed activities. |
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STUDENT BOARD REPRESENTATIVE REPORT: (III-C) |
Mr. Garland presented a plaque to Jennifer Truong, Student
Representative to the Board from Jennifer provided a report of year-end activities at the school sites. |
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SUPERINTENDENT’S REPORT: (III-D) |
Dr. Riley reported on the progress of the new district office facilities and indicated that the projected move-in date is the first week of August. We are still seeking tenants for the lease space. Dr. Riley reported that Deborah Coleman has been recommended to replace Kathy Miller as Assistant Superintendent of Human Resources. Ms. Coleman currently serves as Assistant Superintendent, Human Resources, in Santa Barbara County Education Office. Assistant Principal Kathleen Lommen introduced new
administrators at |
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STAFF AND STUDENT PRESENTATION – |
Principal Doris Longmead presented highlights of programs
at |
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Annual Report of the Citizens Oversight Committee for Measure C: (III-F) |
The Annual Report of the Citizen’s Oversight Committee for Measure C was presented by Charlie Bunten, Committee Chair. The report is a requirement of Education Code section 15280. Mr. Garland commended the Committee for their work. Steve Ritter recognized Nelson Cayabyab for coordinating Measure C projects. |
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PUBLIC HEARING - APPROVAL OF HBHS PEA WORKPLAN: (III-G) |
A public hearing was held regarding the Preliminary
Environmental Assessment (PEA) Workplan for the Mr. Cayabyab reported that step one of the PEA (an analysis of the soil downward) has been completed and that no reading has shown any detriment to the environment. Step two, an analysis of the soil upward, will be conducted next month. |
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PUBLIC
COMMUNICATION TO THE BOARD : (III-H) |
Dean Yoshiyama,
staff member, spoke concerning the weight room facilities at Mary-Jon McAvoy, staff member, thanked the Board and the superintendent for providing the resident substitute at the site/s this school year, which has allowed teachers to be released to participate in Individual Education Plans (IEPs) for special education students. |
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CONSENT CALENDAR: (IV) |
It was moved by Mrs.
Henry, seconded by Dr. Simons, to approve the Consent Calendar as presented,
with the addendum and revisions to item IV-B, Personnel Report; deletion of
item IV-I, Joint Use Agreement; and deletion of item IV-II, Resolution
Personnel Reduction. Dr. Simons asked
for discussion on item IV-X, Lease Agreement for Park View with AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Motion unanimously carried. |
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PURCHASE ORDERS: (IV-A) |
Purchase orders in the amount of $2,881,080.58 were approved as presented. |
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PERSONNEL REPORT: (IV-B) |
Approval was granted for the Certificated and Classified Personnel Report No. 12 as presented with addenda. |
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PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C) |
Approval was granted for the Professional and Official Business Activities as presented. |
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FIELD TRIPS: (IV-D) |
Approval was granted for the Field Trips as presented. |
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CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. |
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NON-PUBLIC SCHOOL/AGENCY CONTRACTS/ ADDENDA - WOCCSE: (IV-F) |
Approval was granted for the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment. |
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PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT - WOCCSE NO. 9923: (IV-G) |
Approval was granted to reimburse the parent in an amount
not to exceed a total of $1,674 for transportation of a special education
student for the period |
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PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE NO. 9908: (IV-H) |
Approval was granted to reimburse the parent in an amount
not to exceed a total of $1,674 for transportation of a special education
student for the period |
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JOINT-USE
AGREEMENT - USE OF SHARED FACILITIES WITH |
This item was deleted from the Consent Calendar and will be resubmitted for consideration at a later date. |
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GRANT
APPLICATION -COMMUNITY-BASED ENGLISH TUTORING (CBET) PROGRAM AT (IV-J) |
Approval was granted for the |
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CONTINUED FUNDING FOR GIFTED AND TALENTED EDUCATION (GATE) PROGRAM: (IV-K) |
Approval was granted to submit a request to the California Department of Education for continued funding for the Gifted and Talented Education (GATE) program for the 2006-07 school year. The district’s GATE application was approved for a three-year period through the 2007-08 school year. This year’s funding is anticipated at approximately $120,000 and will be used to supplement existing instructional materials and to provide staff development activities. No matching funds are required. Authorization to expend funds upon receipt was granted. |
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GRANT APPLICATION – CALIFORNIA PARTNERSHIP ACADEMIES (HBHS, OVHS, & WHS): (IV-L) |
Approval was granted to submit applications to the
California Department of Education for continued funding for the California
Partnership Academies for the 2006-07 school year. Funding is in the amount of $81,000 each
for the Entertainment and |
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GRANT APPLICATION – SPECIALIZED SECONDARY PROGRAM DEMONSTRATION SITE (WHS): (IV-M) |
Approval was granted for
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NEW BASIC TEXTBOOK ADOPTION – FIRST AND SECOND LISTS: (IV-N) |
Approval was granted to adopt the new basic textbooks (first and second lists) for the 2006-07 school year. The thirty-day review period has been completed according to district policy. |
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NEW BASIC TEXTBOOK ADOPTION – THIRD LIST: (IV-O) |
Approval was granted to commence the adoption of the new basic textbooks (third list) for the 2006-07 school year according to district policy.
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WAIVER OF ALGEBRA I GRADUATION REQUIREMENT FOR DESIGNATED SPECIAL EDUCATION STUDENTS IN THE CLASS OF 2006: (IV-P) |
Approval was granted to submit a request for a waiver of the Algebra I graduation requirement, California Education Code Section 51224.5(b), for three (3) designated special education students with Individualized Education Programs (IEP) in the class of 2006. The waiver will allow the designated students, who have met all other graduation requirements including three years of math, to receive high school diplomas. |
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ACCEPTANCE OF TITLE III IMMIGRANT EDUCATION PROGRAM SUB-GRANT FUNDING: (IV-Q) |
Approval was granted to accept Title III Immigrant
Education Program sub-grant funding from the California Department of
Education in the amount of $32,640 for the 2006-07 school year. The funding, based on enrollment of
students who are new to the |
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ACCEPTANCE OF FUNDS FOR THE INFANT AND TODDLER RESOURCE PROGRAM: (IV-R) |
Approval was granted to accept and expend funds from the
California Department of Education in the amount of $3,991 for the Infant and
Toddler Resource Program, which supports the California School Age Families
Education (CalSAFE) program. The funds
will provide resources for parenting teens in the district and their infants
and toddlers between birth and three years of age. The funds, which must be
expended by |
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SETTLEMENT AGREEMENT – SPECIAL EDUCATION STUDENT – CASE SN 04-02375: (IV-S) |
Approval was granted for the confidential Settlement
Agreement between |
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STUDENT TEACHING AGREEMENT: (IV-T) |
Approval was granted for a student teaching agreement with
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AWARD OF BIDS: (IV-U) |
Approval was granted to award bids to the successful
bidders as presented. It was further
moved that all other bids be rejected as being higher in cost or not meeting
specifications. All bid results are
available for review in the Purchasing Department. |
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CONTRACT CHANGE NOTICES: (IV-V) |
Approval was granted for the change notices to the contracts as presented which were previously awarded. |
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AGREEMENTS TO CONTRACT FOR PROPOSITION 39 AUDITS: (IV-W) |
Approval was granted for agreements with the CPA firm of Vavrinek, Trine, Day & Co., LLP, to conduct the annual financial and performance audits for the district’s Measure C general obligation bonds (Proposition 39) for fiscal year 2005-06 at a cost of $7,700 plus expenses. |
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LEASE AGREEMENT
- PARK VIEW, (IV-X) |
Approval was granted for the lease with |
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LEASE AGREEMENT - WHS FARM: (IV-Y) |
Approval was granted for a lease agreement with James
Russell to be tenant of the |
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SALES OF SURPLUS/ OBSOLETE DISTRICT VEHICLES: (IV-Z) |
Approval was granted to dispose of the listed
surplus/obsolete district vehicles by public auction through Nationwide
Auctioneers. |
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INITIAL STUDY/MITIGATED NEGATIVE DECLARATION - HBHS CLASSROOM EXPANSION AREA: (IV-AA) |
Approval was granted for the release of the Huntington Beach High School Expansion and Renovation Initial Study/Proposed Mitigated Negative Declaration (IS/MND) to start the 30-day public review and comment period. The findings in the MND and the supporting analysis in the IS was prepared to evaluate the potential environmental impacts associated with the proposed high school project. |
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AGREEMENT – WORKERS’ COMPENSATION ACTUARIAL REPORT: (IV-BB) |
Approval was granted for an agreement with Bay Actuarial Consultants to conduct an actuarial study of the district’s Workers’ Compensation self-insurance program for a cost not to exceed $4,800. |
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INSURANCE AND WORKERS’ COMPENSATION CLAIM: (IV-CC) |
Approval was granted for the following claims. Claim information is available in the Business Division. Action Claim No. Type/Description Settle 06-43213 DD Personal injury claim for $5,000 Reject 06-06-43786 DD Personal injury claim |
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APRIL 2006 DISBURSEMENTS: (IV-DD) |
A recap of the payments processed during the month of April 2006 was presented. |
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ENROLLMENT & ADA: (IV-EE) |
A report on enrollment and |
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RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-FF) RESOLUTION NO. 45: |
Approval was granted to adopt a resolution authorizing the transfers made within the approved budgets of various funds for 2005-06. AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Resolution
unanimously adopted. |
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RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND: (IV-GG) RESOLUTION NO. 46: |
The district has been notified of increases and decreases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $48,981 within the General Fund for the fiscal year 2005-06. AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Resolution
unanimously adopted. |
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RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES –SCHOOL FACILITIES FUNDS: (IV-HH) RESOLUTION NO. 47 |
The District has projected increases and decreases in funding for various capital projects and other funding sources. Approval was granted to adopt a resolution decreasing income and reserves by the net amount of $(89,000) in the County School Facilities Funds for the fiscal year 2005-06. AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Resolution
unanimously adopted. |
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RESOLUTION-CLASSIFIED PERSONNEL REDUCTION: (IV-II) |
This item was deleted from the Consent Calendar. Categorical funding is sufficient to avoid
reduction in staff at this time. |
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RESOLUTION TO ESTABLISH TAX RATE FOR SERIES 2007 BONDS: (V-A) RESOLUTION NO. 48: |
It was moved by Mrs. Henry, seconded by Dr. Simons to
adopt a resolution requesting the Board of Supervisors to establish a tax
rate for bonds of the AYES: HENRY, SIMONS, GARLAND NOES: HARPER ABSENT: CASTREY Resolution
adopted. |
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EMPLOYMENT OF TEACHERS WITH PIP PERMITS: (VI-A) |
It was moved by Mrs. Henry, seconded by Mr. Harper, to approve the teachers employed on the basis of a Provisional Internship Permit during summer school 2006 and the 2006-07 school year. AYES: HARPER, HENRY,GARLAND NOES: NONE ABSTENTION: SIMONS ABSENT: CASTREY Motion carried. |
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BOARD POLICY REVISION: (VII-A) |
It was moved by Mrs. Henry, seconded by Dr. Simons, to approve the following Board Policy for second reading and adoption in the continued revision of existing policies: BP 5030 - Students Student Wellness AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Motion unanimously carried. |
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STUDENT EXPULSIONS: (VIII-A) |
It was moved by Dr. Simons, seconded by Mrs. Henry, that
student number 346171 be expelled from the AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Motion unanimously carried. |
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It was moved by Mrs. Henry, seconded by Mr. Harper, that
student number 323130 be expelled from the AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Motion unanimously carried. |
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It was moved by Mr. Harper, seconded by Dr. Simons, that
student number 334863 be expelled from the AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Motion unanimously carried. |
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It was moved by Mr. Garland, seconded by Mr. Harper, that
the district and student number 334861 agree to a stipulated expulsion for
the period June 14, 2006 through January 26, 2007 for violation of California
Education Code 48900(a-1) and (a-2).
It was further moved that during the period AYES: HARPER,
HENRY, SIMONS, NOES: NONE ABSENT: CASTREY Motion unanimously carried. |
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NEW BUSINESS: (IX) |
Mrs. Henry indicated that she would be attending the annual California School Board Association conference in November. Dr. Simons asked for clarification on the shade structure
that is being built at Concerning item IV-X, Lease Agreement with Ocean View School District, Dr. Simons stated that he would like to see the Board and the district begin to look at securing a permanent facility for the Adult School and Coast High School rather than continue the expense of leasing the Park View site. Mr. Harper agreed. |
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ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: |
Dean Yoshiyama, staff member, addressed the board and
stated that the shade structure that is being built at |
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ADJOURNMENT: |
The meeting was adjourned at |
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______________________________ Clerk ______________________________ Secretary |
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