HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR BOARD MEETING
June 26, 2007
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BOARD MEMBERS PRESENT: |
Bonnie Castrey Brian Garland Susan Henry Matthew Harper Michael Simons
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BOARD MEMBERS ABSENT:
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None
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ADMINISTRATIVE PERSONNEL PRESENT: |
Van Riley, Superintendent Debbie Coleman, Asst. Superintendent, Human Resources Carol Osbrink, Asst. Superintendent, Educational Services Stephen Ritter, Asst. Superintendent, Business Services Sharon Sanderfield, Executive/Fiscal Secretary
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ADMINISTRATIVE PERSONNEL ABSENT:
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None |
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CALL TO ORDER: |
The meeting was called to order at 6:32 p.m.
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CLOSED SESSION: (I) |
The Board recessed to Closed Session at 6:34 p.m. to consider 1. Parent Appeals – Education Code sections 35146 and 48260 2. Conference with labor negotiator: Agency negotiator Superintendent Van W. Riley - Unrepresented Employees: Assistant Superintendents, Government Code section 54957.6
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CALL BACK TO ORDER: |
The meeting was called back to order at 7:32 p.m. Mrs. Henry reported that the Board heard two appeals and both were denied 5-0.
Also discussed was Assistant Superintendent compensation. It was moved by Mr. Garland, seconded by Dr. Simons, that in order to provide comparability and competitiveness with other Orange County school districts, that the assistant superintendent salary schedule be increased by six percent effective July 1, 2007 and by six percent on July 1, 2008.
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Ms Castrey moved to amend the motion that the six percent be a part of the total package of administrative salary raises for next year. Mr. Harper seconded the motion for discussion.
Ms Castrey suggested using the same formula as was used for the teachers. Ms Henry stated that the purpose for increasing this compensation was to raise the Assistant Superintendents to the same level as all other administrators. This would change the relative position of other administrators and therefore she would not be in favor of the amendment.
Amended motion failed 4-1. Ms Castrey voted aye.
Original motion carried 3-2. Ms Castrey and Mr. Harper voted nay.
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INTRODUCTIONS: |
Dr. Riley introduced three new administrators to the district.
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PLEDGE OF ALLEGIANCE (II):
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The Pledge of Allegiance was led by Donna Alexander. |
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APPROVAL OF MINUTES : (III-A) |
It was moved by Mr. Harper, seconded by Dr. Simons, to approve the minutes of the special and regular meetings held May 8, 2007 Mr. Harper requested a correction to page 12, section New Business to read: "…, he also requests that the Schulte proposal be agendized for action at the next regular meeting." Ms Henry requested clarification for the following sentence to read: "As Board President, and there being no second to the motion, she chose not to agendize the item."
Motion carried unanimously.
It was moved by Mr. Garland, seconded by Ms Castrey, to approve the minutes of the special meeting held June 5, 2007.
Motion carried unanimously.
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STAFF PRESENTATION – COMMUNITY DAY SCHOOL: (III-B) |
Dr. Longmead, Principal, thanked the Board for their support to the Community Day School. Connie Luizzi, School Psychologist, staff and students presented information on the district’s Community Day School program. The presentation showed numerous activities and projects during the past year and the students commented on their experiences, how their lives have changed, and thanked the staff for their support.
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STAFF PRESENTATION – STRATEGIC PLAN 2007-2012: (III-C) |
Dr. Osbrink, Assistant Superintendent of Educational Services, and members of the strategic planning team presented the new Five-year District Strategic Plan for 2007-2012, highlighting various portions of the new Plan.
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STAFF PRESENTATION – TECHNOLOGY PLAN FOR 2007-10: (III-D) |
Dr. Osbrink, Assistant Superintendent of Educational Services, and Mr. Chris Long, Technology Facilitator, presented the new District Technology Plan which will guide the district’s use of technology for the three-year period from July 1, 2007 through June 30, 2010 highlighting classroom technology, teacher training and proficiency.
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PUBLIC HEARING – ADOPTION OF THE 2007-08 BUDGET: (III-E)
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Mr. Ritter, Assistant Superintendent, Business Services, introduced Jeanette Ullrich, Director of Fiscal Services, who presented a comprehensive report on the state of the budget. Ms Ullrich reported that, unlike last year, the Legislature still had not passed a budget before the June 30 deadline and most likely would not complete negotiations before Friday, June 29.
Ms. Ullrich gave a brief recap of the 2006-07 fiscal year which, overall, was a very good year.
She commented on the major differences between the Governor's January budget proposal and the May Revise. The 2007-08 budget does not include adjustments for the potential increase in cost of Health & Welfare benefits effective November 1, 2007, nor provision to fund the Other Post Employment Benefits liability for present and future retirees nor potential salary and benefit increases in 2009-2011.
In response to various Board members' questions, Ms. Ullrich confirmed that the Health & Welfare benefit has a 11 percent cap for one more year; mandate funding of $1.5 million was received this year as payment for prior year claims and interest. Five percent funds are paid to the County and are included in the District budget only when reimbursed; OPEB (Other Post Employment Benefits) is only funded on a "pay as you go" basis and full funding of the ARC (annual required contribution) is not a requirement at this time.
Dr. Riley clarified that the school site allocations have been increased by $10 from $60 to $70/ADA for 2007-08.
Ms Ullrich indicated that the Board will be kept fully informed of all updates and changes as they occur.
A public hearing on the adoption of the 2007-08 budget was held. Ms Henry gaveled the hearing open. There being no input, the hearing was declared closed.
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BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-F)
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Board members representing the district on various committees presented reports and discussed activities. |
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SUPERINTENDENT’S REPORT : (III-G)
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Dr. Riley congratulated the sites on avoiding any Senior Week pranks.
He introduced Ms Ana Lopez, the District Office Custodian and offered congratulations on her becoming a United States Citizen in ceremonies the previous week.
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PUBLIC COMMUNICATION TO THE BOARD : (III-H)
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Dr. Javier Regaldo, Mary Ann Shields, Robert Schulte, Marjorie Nyland and William Jaynes addressed the Board on The Bible as Literature. John Eberts, Edison High School parent, addressed the Board on the Health Class requirement and on-line curricula. Cathy Lichodziejewski, DEA President, conveyed greetings from outgoing DEA President, Mary-Jon McAvoy.
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CONSENT CALENDAR: (IV) |
It was moved by Ms Castrey, seconded by Dr. Simons, to approve the Consent Calendar as presented
Motion unanimously carried.
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PURCHASE ORDERS: (IV-A) |
Approval was granted for purchase orders in the amount of $13,151,899.15 as presented.
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PERSONNEL REPORT: (IV-B) |
Approval was granted for the Certificated and Classified Personnel Report No. 12 as presented.
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PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C)
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Approval was granted for the Professional and Official Business Activities as presented.
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FIELD TRIPS: (IV-D)
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Approval was granted for the Field Trips as presented. |
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CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented.
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PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE - NO:0371: (IV-F)
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Approval was granted to reimburse the parent in an amount not to exceed a total of $3,800 for transportation of a special education student for the period July 1, 2007 through June 30, 2008. |
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PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE – NO. 0372: (IV-G)
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Approval was granted to reimburse the parent in an amount not to exceed a total of $2,400 for transportation of a special education student for the period July 1, 2007 through June 30, 2008. |
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NON-PUBLIC SCHOOL/AGENCY CONTRACTS/ ADDENDA - WOCCSE: (IV-H)
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Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.
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APPLICATION FOR FUNDING – CONSOLIDATED CATEGORIAL PROGRAMS: (IV-I |
Approval was granted to submit to the California Department of Education the 2007-08 Consolidated Application for Funding Categorical Programs. Under the No Child Left Behind Act of 2001 (NCLB) and various state authorizations, funds will be allocated by the state and federal governments to supplement existing instructional programs and services, guidance activities, and school improvement programs. No matching funds are required. Authorization to expend funds upon receipt was granted.
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GRANT APPLICATIONS – CALIFORNIA PARTNERSHIP ACADEMIES (HBHS, OVHS & WHS): (IV-J) |
Approval was granted to submit applications to the California Department of Education for continued funding for the California Partnership Academies for the 2007-08 school year. Funding is in the amount of $81,000 each for the Entertainment and Tourism Academy at Huntington Beach High School, the Business Academy at Ocean View High School, and the Health Science Careers Academy at Westminster High School. Matching funds are required and will be provided through in-kind support. Authorization to expend funds upon receipt was granted.
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ACCEPTANCE OF GRANT FUNDING – MERITS PROGRAM AT WHS: (IV-K)
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Approval was granted to accept supplemental grant funding from the California Department of Education in the amount of $20,000 for the MERITS program at Westminster High School. Funding is for the period July 1, 2006 through June 30, 2008. No district matching funds are required. Authorization to expend funds upon receipt was granted.
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GRANT APPLICATION – AGRICULTURAL PROGRAM AT WHS: (IV-L) |
Approval was granted for Westminster High School to submit an application to the Warne Family Charitable Foundation for grant funding in the amount of $50,000 to enhance the existing agriculture program during the 2007-08 school year. If awarded, the funds will be used to refurbish livestock units, to implement a farm store on campus, and to provide scholarships to students who participate in Future Farmers of America. No matching funds are required. Authorization to expend funds upon receipt was granted.
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NEW TEXTBOOK ADOPTION – SECOND LIST: (IV-M) |
Approval was granted to adopt the new basic textbooks (second list) for the 2007-08 school year. The thirty-day review period has been completed according to district policy.
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NEW TEXTBOOK ADOPTION – THIRD LIST: (IV-N) |
Approval was granted to commence the adoption of the new basic textbooks (third list) for the 2007-08 school year according to district policy.
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STUDENT TEACHING AGREEMENTS: (IV-O) |
Approval was granted for student teaching agreements between the high school district and Azusa Pacific University from July 1, 2007 to June 30, 2010, and between the high school district and California State University, Long Beach from November 1, 2007 to July 31, 2012.
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AWARD OF BIDS: (IV-P) |
Approval was granted to award bids to the successful bidders as presented. All other bids were rejected as being higher in cost or not meeting specifications. All bid results are available for review in the Purchasing Department.
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CONTRACT CHANGE NOTICES: (IV-Q) |
Approval was granted for the change notices to the contracts as presented which were previously awarded
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NOTICE OF COMPLETION – FVHS: (IV-R) |
Approval was granted to file a Notice of Completion on Contract 0031 for the Parking Lot Renovation at Fountain Valley High School by Excel Paving, and to pay the 10 percent retention after filing.
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PURCHASE OF COMPUTER EQUIPMENT USING A CONTRACT OF THE WESTERN STATES CONTRACTING ALLIANCE (WSCA): (IV-S)
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Approval was granted for the purchase of computer equipment and peripherals through Dell Marketing using a contract of the Western States Contracting Alliance.
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SALE OF SURPLUS/ OBSOLETE DISTRICT VEHICLES: (IV-T)
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Approval was granted to dispose of the listed surplus/obsolete district vehicles by public auction through Southern California Public Auction.
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AGREEMENT – WORKERS’ COMPENSATION ACTUARIAL REPORT: (IV-U)
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Approval was granted to enter into an agreement with Bay Actuarial Consultants to conduct an actuarial study of the district’s Workers’ Compensation Self-Insurance program at a cost not to exceed $4,900.
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ENROLLMENT & ADA: (IV-V) |
A report on enrollment and ADA for the periods March 26 to May 18, 2007 was presented.
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APRIL AND MAY 2007 DISBURSEMENTS: (IV-W)
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Recaps of the payments processed during the months of April and May 2007 were presented.
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RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-X)
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Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2006-07. |
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RESOLUTION NO. 59:
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AYES: CASTREY, GARLAND, HARPER, HENRY, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION - TRANSFER OF FUNDS TO HEALTH & WELFARE INSURANCE FUND: (IV-Y)
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Approval was granted to adopt a resolution to transfer the amount of $1.375 million to the Health and Welfare Insurance Fund for expenditures in 2007-08. |
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RESOLUTION NO. 60:
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AYES: CASTREY, GARLAND, HARPER, HENRY, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION – UPDATE OF AUTHORIZED SIGNATURES – COUNTY: (IV-Z)
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Approval was granted to adopt a resolution updating authorized signatures and facsimile signatures for the district, cafeteria and/or WOCCSE accounts as required by the county. Staff changes have made this update necessary. |
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RESOLUTION NO. 61:
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AYES: CASTREY, GARLAND, HARPER, HENRY, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND: (IV-AA)
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The district has been notified of increases and decreases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $1,093,104 within the General Fund for the fiscal year 2006-07.
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RESOLUTION NO. 62:
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AYES: CASTREY, GARLAND, HARPER, HENRY, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES –COUNTY SCHOOL FACILITIES FUND: (IV-BB) |
The district has projected increases and decreases in funding for various capital projects and other funding sources. Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $209,975 in the County School Facilities Fund for the fiscal year 2006-07.
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RESOLUTION NO. 63:
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AYES: CASTREY, GARLAND, HARPER, HENRY, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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REJECTION OF BID: (IV-CC) |
Approval was granted to reject Bid No. 1011 for Synthetic Turf Soccer Field at Edison High School in accordance with paragraph 12 of the Information for Bidders.
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AGREEMENT FOR DISTRICT AND SITE ENROLLMENT PROJECTION SERVICES: (V-A) |
It was moved by Ms Castrey, seconded by Dr. Simons, to contract with DecisionInsite for district and school enrollment projection services for a three-year period beginning July 1, 2007 through June 30, 2010. The amount, not to exceed $20,253 annually including the base annual fee and the residential development research, will remain fixed for the three-year term of the contract.
Motion unanimously carried.
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ANNUAL REPORT OF THE CITIZENS OVERSIGHT COMMITTEE FOR MEASURE C: (V-B)
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The Annual Report which is a requirement of Education Code section 15280 was presented by Chairman Charlie Bunten. The Board expressed their appreciation to the Committee members and to Messer's Bunten and Dettloff, Chair and Vice Chair respectively, on the conclusion of their service to the Committee. |
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ADOPTION OF 2007-08 BUDGET: (V-C) |
The 2007-08 budget has been compiled based on current guidelines and legislative actions. It was moved by Dr. Simons, seconded by Ms Castrey, to adopt the 2007-08 budget as presented. Further, the Assistant Superintendent, Business Services, was authorized to make changes required by interpretation of the law and pending legislative action within 45 days following the adoption of the 2007-08 State budget.
Motion carried 4-1. Mr. Harper voted no.
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SENIOR CITIZEN VOTING RESOLUTION: (VI-A) |
Community member John Briscoe had requested this item be placed on the Board agenda for discussion and direction, however, he was not present. Mr. Harper moved, seconded by Dr. Simons to table this issue to the next Board meeting.
Motion carried 4-1. Ms Castrey voted no.
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DISTRICT TECHNOLOGY PLAN 2007-10: (VII-A) |
It was moved by Ms Castrey, seconded by Dr. Simons, to approve the District Technology Plan for 2007-2010. As required by Education Code section 51871.5, the local governing board must review and approve the district’s Technology Plan every three to five years. The Plan has been approved by the California Department of Education.
Motion unanimously carried.
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STRATEGIC FIVE-YEAR PLAN 2007-2012: (VII-B)
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It was moved by Ms Castrey, seconded by Mr. Garland, to grant approval for the district’s Strategic Plan for 2007 through 2012 as presented by staff. The plan was presented to the Board under separate cover.
Motion unanimously carried.
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BOARD POLICY:3513.3: (VIII-A) |
It was moved by Ms Castrey, seconded by Ms Henry, to approve the following Board policy for second reading and adoption in the continued revision of existing policies:
BP 3513.3 – Business and Non-instructional Operations Tobacco-Free Schools
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BOARD BYLAW 9311: (VIII-B) |
It was moved by Ms Castrey, seconded by Dr. Simons, to approve the following Board Bylaw for first reading in the continued revision of existing policies:
BB 9311 – Bylaws of the Board Formulation, Adoption, Amendment of Policies
Motion carried 4-1. Mr. Harper voted no.
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BOARD BYLAW 9320: (VIII-C) |
It was moved by Ms Castrey, seconded by Mr. Harper, to approve the following Board Bylaw for first reading in the continued revision of existing policies:
BB 9320 – Bylaws of the Board Meetings – Type of Meetings
Motion unanimously carried.
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BOARD BYLAW 9322: (VIII-D) |
It was moved by Ms Castrey, seconded by Ms Henry, to approve the following Board Bylaw for first reading in the continued revision of existing policies:
BB 9322 – Bylaws of the Board Agenda/Meeting Materials
Motion carried 4-1. Mr. Harper voted no.
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BOARD BYLAW 9323.2: (VIII-E) |
It was moved by Ms Castrey, seconded by Dr. Simons, to approve the following Board Bylaw for first reading in the continued revision of existing policies:
BB 9323.2 – Bylaws of the Board Actions by the Board
Motion carried 4-1. Mr. Harper voted no.
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STUDENT EXPULSION: (IX-A)
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It was moved by Dr. Simons, seconded by Ms Castrey, that Student No. 341344 be expelled from the Huntington Beach Union High School District for the 2007-08 school year for violation of California Education Code 48900(a-1) and (a-2). It was further moved that the student attend an ACCESS program during the specified period where he can complete his credits for a high school diploma. Motion unanimously carried.
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It was moved by Mr. Garland, seconded by Mr. Harper, that Student No. 354165 be expelled from the Huntington Beach Union High School District for the 2007-08 school year for violation of California Education Code 48900(k) and 48900.7. It was further moved that a District IEPT determine the student's educational placement during the period of expulsion. In June 2008, the student will be notified of his right to request that an IEPT consider his reenrollment into the district.
Motion unanimously carried.
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It was moved by Mr. Harper, seconded by Ms Castrey, that Student No. 355736 be expelled from the Huntington Beach Union High School District for the 2007-08 school year for violation of California Education Code 48900.4. It was further moved that a District IEPT determine the student's educational placement during the period of expulsion. In June 2008, the student will be notified of his right to request that an IEPT consider his reenrollment into the district. Motion unanimously carried.
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NEW BUSINESS: |
Mr. Harper moved that The Bible as Literature be placed on the next agenda as an action item. Motion failed for lack of a second.
Dr. Simons requested that a copy be made of the Strategic Plan Mission Statement and that it be displayed in the Board Room. Dr. Riley replied that the pictures and Mission Statement previously displayed in the old Board Room are being stored at present but they will be displayed at some time.
Dr. Simons commented on the speakers requesting the Board consider adding The Bible as Literature as an elective. He said the Board does not mandate elective courses. He replied to Mr. Harper that he was not offering a second to his motion; only commenting on the speakers' comments and requests. Upon inquiry, Dr. Riley replied that "New Business" would be the appropriate venue for the Board to direct staff to conduct investigation of an issue and/or report back to the Board. No direction was given at this time.
Ms Castrey asked about the speaker requesting an on-line health class. Dr. Riley responded that this issue may be brought back to the Board in the fall for discussion after staff has done further investigation on its feasibility.
Dr. Riley reminded the Board he would be leaving for vacation in Ireland in July and that Dr. Osbrink would be filling in at the July Board meeting.
Dr. Simons expressed concern about the lateness of receipt of invitations and materials of a time sensitive nature. He requested more timely dissemination than only in the Confidential Letter packet. Dr. Riley replied that he would talk with staff and relay the Board's concerns.
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PUBLIC COMMUNICATION: |
Mr. Eberts, parent, said he understood Dr. Simons' comments about the Health Class requirement and making choices, but requested reconsideration of the Health Class options.
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ADJOURNMENT: |
The meeting was adjourned at 10:30 p.m.
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______________________________ Clerk
______________________________ Secretary |
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