HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT

 

 

MINUTES OF REGULAR BOARD MEETING

July 14, 2009

 

 

BOARD MEMBERS PRESENT:

 

Bonnie Castrey

Susan Henry

Matthew Harper

Michael Simons

 

BOARD MEMBERS ABSENT:

 

Brian Garland

 

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carole Thomas, Executive Assistant

 

ADMINISTRATIVE PERSONNEL ABSENT:

 

Carol Osbrink, Asst. Superintendent, Educational Services

 

PLACE AND DATE OF MEETING:

District Office

July 14, 2009

 

CALL TO ORDER:

The meeting was called to order at 6:03 p.m. by the Board President, Ms Castrey.

 

CLOSED SESSION:  (I-A)

 

The Board recessed to Closed Session at 6:04 p.m. for a Conference with Legal Counsel – Anticipated Litigation – Significant Exposure to Litigation Pursuant to Subdivision (b), Section 54956.9:  One Case – Employee Discipline Matter;  and Public Employee Annual Performance Evaluation: Superintendent - Government Code section 54957

 

CALL BACK TO ORDER:

 

The meeting was called back to order at 7:34 p.m.  Ms Castrey announced that the Board had approved a settlement agreement with employee Paul Frey on a vote of 4-0.  Mr. Garland was absent this evening due to illness.

 

PLEDGE OF ALLEGIANCE:  (II)

 

The Pledge of Allegiance was given.

 

APPROVAL OF MINUTES:  (III-A)

 

 

 

It was moved by Mrs. Henry, seconded by Dr. Simons, to approve the minutes of the regular Board Meeting held July 14, 2009.

 

                                                Motion carried 4-0.

                                                Mr. Garland was absent.

 

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

 

 

SUPERINTENDENT’S REPORT:  (III-C)

 

Dr. Riley introduced the following newly hired staff members:

 

Anna Delfosse, Executive, Director, WOCCSE

Jessica Kwek Krimker, Assistant Principal Activities, Fountain Valley HS

Yolanda Norwood, Assistant Principal Guidance, Marina HS

Jacqueline Perez, Assistant Principal Curriculum, Westminster HS

 

Dan Bryan, Principal at Ocean View High School, introduced:

Courtney Robinson, Assistant Principal Curriculum

James Parker, Assistant Principal Supervision

 

Debbie Coleman, Assistant Superintendent, Human Resources, provided an update on CLAD certification.

 

PRESENTATION - ANNUAL REPORT OF THE CITIZENS OVERSIGHT COMMITTEE FOR MEASURE C:  (III-D)

 

The Annual Report which is a requirement of Education Code section 15280 was presented by Thomas Gierhart, President of the Citizens Oversight Committee.

 

PRESENTATION - HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT AND CITY OF WESTMINSTER GOALS SOCCER CENTER PROJECT:  (III-E)

A presentation was made by Les Allen, a representative of Goals Soccer Center, Inc., on their proposed project to build a "State of the Art Soccer Facility" in partnership with the Huntington Beach Union High School District and the City of Westminster.  The location of this proposed center is adjacent to the Westminster High School Agricultural Center and the sports field at the city of Westminster.  Following the presentation, Board members discussed the project and it was decided to go ahead and continue to consider the project and negotiate.

 

PUBLIC COMMUNICATION TO THE BOARD:  (III-F)

 

None.

 

CONSENT CALENDAR:  (IV)

It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report.

 

                                                            Motion carried 4-0.

                                                            Mr. Garland was absent.

 

PURCHASE ORDERS:  (IV-A)

Purchase orders in the amount of $462,103.46 were approved as presented.

 

PERSONNEL REPORT:  (IV-B)

Approval was granted for Personnel Report No. 1 with addendum as presented.

 

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

 

Approval was granted for the Professional and Official Business activities as presented.

FIELD TRIPS:

(IV-D)

 

Approval was granted for the Field Trips as presented.

 

CONTRACTS AND CONSULTING AGREEMENTS: 

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

 

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

 

 

 

 

 

 

 

 

 

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

 

LOCAL EDUCATIONAL AGENCY PLAN (LEAP):  (IV-G)

Approval was granted for the district’s addendum to the local educational agency plan (LEAP).  The addendum is required to issues related to the Huntington Beach Union High School District’s designation as a Program Improvement district.  The addendum reflects the analysis of the program by parents, teachers, and administrators and describes activities intended to improve student achievement as required by the No Child Left Behind Act of 2001.  The local educational agency plan is available for review in the Educational Services Division.

 

ACCEPTANCE OF FUNDING – EDUCATION FOR HOMELESS CHILDREN AND YOUTH, AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) 2009:  (IV-H)

 

Approval was granted to accept funding from the California Department of Education for the Education for Homeless Children and Youth Program.  These funds in the amount of $27,450 will be used to provide educational programs and services for identified homeless students from June 29, 2009 to June 30, 2011.  This is a one-time funding.  No district matching funds are required.  Authorization to expend funds upon receipt was granted.

 

MEMORANDUM OF UNDERSTANDING WITH ORANGE COUNTY SUPERINTENDENT OF SCHOOLS FOR SPECIAL EDUCATION PROGRAMS:  (IV-I)

Approval was granted for the Memorandum of Understanding with the Orange County Superintendent of Schools to provide special education programs during the 2009-10 school year for eligible district pupils with exceptional needs requiring intensive educational services.  Students will be referred for services operated by OCDE by their Individualized Education Program (IEP) teams.  The Special Education Local Plan area (SELPA) and/or the district agree to pay the average cost per pupil enrolled based on designated expenditure categories.

 

CONFIDENTIAL GENERAL RELEASE AND SETTLEMENT AGREEMENT – SPECIAL EDUCATION STUDENT, OAH CASE NO. 2009030652:

(IV-J)

Approval was granted for the confidential General Release and Settlement Agreement between Huntington Beach Union High School District and a special education student and the parent related to the Office of Administrative Hearing Case Number 2009030652.  Under the terms of the agreement, the district will pay the parent’s attorney fees in the amount of $2,500.  In addition, the district will also make available reimbursement for mental health services in an amount not to exceed $1,900 should the student seek to utilize them prior to June 30, 2012.

 

NOTICE OF COMPLETION – CONTRACT NO. 0788 – HBHS:  (IV-K)

Approval was granted to file a Notice of Completion on Contract No. 0788 for the Tennis Courts at Huntington Beach High School by C.S. Legacy Construction, Inc., and to pay the five percent retention after filing.

 

 

CONTRACT CHANGE NOTICE:  (IV-L)

Approval was granted for the change notice to the contract as presented which was previously awarded.

 

 

REDUCTION OF RETENTION FOR CONTRACTOR –

G-2000

CONSTRUCTION, INC.:  (IV-M)

 

Approval was granted to reduce the ten percent retention to five percent in accordance with Public Contract Code Section 9203 on Contract No. 0849 with G-2000 Construction, Inc., for Building E Modernization at Huntington Beach High School.

ENROLLMENT & ADA  (IV-N)

Reports on enrollment and ADA for the periods April 20 to May 15, 2009 were presented.

 

QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS: 

(IV-O)

 

The quarterly report on Williams Uniform Complaints was presented for the fourth quarter of the fiscal year 2008-09.

 

RESOLUTION – INCREASE/ DECREASE INCOME, EXPENDITURES AND RESERVES - GENERAL FUND:  (IV-P)

 

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $9,504,550 within the General Fund for the fiscal year 2008-09.

RESOLUTION

NO. 1:

AYES:                        HARPER, SIMONS, HENRY, CASTREY

NOES:                        NONE

ABSENT:                   GARLAND

 

                                    Resolution adopted 4-0.

 

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-Q)

 

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2008-09.

RESOLUTION

NO. 2:

AYES:                        HARPER, SIMONS, HENRY, CASTREY

NOES:                        NONE

ABSENT:                   GARLAND

 

                                    Resolution adopted 4-0.

 

 

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES - DEFERRED MAINTENANCE FUND AND MEASURE C BOND FUND:  (IV-R)

 

The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $721,413 in the Deferred Maintenance Fund and Measure C Bond Fund for the fiscal year 2008-09.

RESOLUTION

NO. 3:

AYES:                        HARPER, SIMONS, HENRY, CASTREY

NOES:                        NONE

ABSENT:                   GARLAND

 

                                    Resolution adopted 4-0.

 

RESOLUTION FOR PREQUALIFICATION OF CONSTRUCTION CONTRACTORS FOR OCEAN VIEW HIGH SCHOOL POOL PROJECT:  (IV-S)

 

Approval was granted to adopt a resolution authorizing the prequalification of construction contractors for the pool project at Ocean View High School.  It is also recommended that the Board approve a Pool Bidder’s Prequalification Application Project Form.

 

 

RESOLUTION

NO. 4:

AYES:                        HARPER, SIMONS, HENRY, CASTREY

NOES:                        NONE

ABSENT:                   GARLAND

 

                                    Resolution adopted 4-0.

 

LEASE AGREEMENT - PARK VIEW SCHOOL, OCEAN VIEW SCHOOL DISTRICT:  (V-A)

 

It was moved by Mrs. Henry, seconded by Dr. Simons, to approve the for early termination and assignment of the five-year lease agreement with Ocean View School District for the Adult Education and Coast High School programs at Park View School.

 

                                    Motion carried 4-0.

                                    Mr. Garland was absent.

 

LEASE AGREEMENT – WESTMONT SCHOOL, OCEAN VIEW SCHOOL DISTRICT:  (V-B)

 

It was moved by Mrs. Henry, seconded by Dr. Simons, to approve a two-year lease agreement with Ocean View School District for the Adult Education/Parent Education program at Westmont School for a cost of $2,500 per month beginning July 1, 2009 through June 30, 2011.

 

                                    Motion carried 4-0.

                                    Mr. Garland was absent.

SITE COUNCIL QUOTAS AND LIMITS:    (VI-A)

Community member John Briscoe had requested the Board to consider action on two resolutions related to 1) School Site Council quotas and limits, and 2) Site Council Purview Limitation.  The Board discussed the request and determined that there was no reason to agendize this action.

 

Mr. Harper asked if Board members received lists of School Site Council members.  Dr. Riley stated that they would not be available until around November 1 and they will be provided at that time.

 

ADMINISTRATIVE EVALUATION COMPETENCY:  (VII-A)

It was moved by Mrs. Henry, seconded by Ms Castrey, to certify staff member Ben Dale, Assistant Principal at Marina High School, who has exhibited competency in administrative evaluation pursuant to Board Policy 4315.1.

 

                                                            Motion carried 4-0.

                                                            Mr. Garland was absent.

 

NEW BUSINESS:  (VIII)

Mr. Harper provided copies of an article from an old year book on Darrell Stillwagon.  Board members recollected memories of Mr. Stillwagon.

 

Dr. Riley asked Board members if the CLAD information was sufficient or if they would like it brought back for further discussion by the Board.  Mr. Harper asked if this process is governed, if there is a desire for change in the process, and what is the appropriate body to approach and to advocate with.  Dr. Riley will follow up in the Friday letter.

 

ANY OTHER PUBLIC COMMUNICATION TO THE BOARD:  (IX)

 

None.

ADJOURNMENT:

Ms Castrey acknowledged the donation of old year books and other memorabilia for Huntington Beach High School.

 

The meeting was adjourned by the President, Ms Castrey, at

9:00 p.m.

 

 

 

______________________________

                           Clerk

 

 

 

______________________________

                        Secretary