BOARD MEMBERS PRESENT:

Bonnie Castrey

Susan Henry

Brian Garland

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Carol Osbrink, Asst. Superintendent, Educational Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Education Center

July 19, 2005

CALL TO ORDER:

The meeting was called to order at 7:00 p.m. by the Board President, Ms Castrey.

CLOSED SESSION:  (I)

The Board recessed to closed session at 7:01 p.m. to consider Public Employee Performance Evaluation:  Superintendent - Government Code section 54957

CALL BACK TO ORDER:

The meeting was called back to order at 7:32 p.m.  Ms Castrey announced that the Board had considered the Superintendent’s evaluation but there was nothing to report out.  Ms Castrey stated that the Board would move forward item VI-A, Resolution for Huntington Beach BPOE Lodge, after Board Committee Reports and Activities.

PLEDGE OF ALLEGIANCE: (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES:  (III-A)

It was moved by Mrs. Henry, seconded by Mr. Garland, to approve the minutes of the regular Board meeting held June 28, 2005.

                                                Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

RESOLUTION – HUNTINGTON BEACH BPOE LODGE NO. 1959:  (VI-A)

It was moved by Mr. Harper, seconded by Mrs. Henry, to adopt a resolution honoring the Benevolent and Protective Order of Elks Lodge No. 1959 on the occasion of its 50^th Birthday.  Present were Addie Collier, First Lady of the Lodge, and Barbara Boskovitch, member of the Ocean View School Board, who invited Board members to two upcoming events.  Ms Castrey will attend and present the proclamation.

RESOLUTION

NO. 6:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

PRESENTATION – STRATEGIC PLAN REPORT:  (III-C)

Dr. Carol Osbrink and representatives from the Planning Committee presented a report on the third annual update of the district’s five-year strategic plan, “Our Second Century of Excellence…Meeting the Challenge.”

SUPERINTENDENT’S REPORT:  (III-D)

Dr. Riley reported on the Bolsa new office and tenant improvements.  He stated that a special Board meeting may need to be scheduled in the next couple of weeks to confirm the appointment of the architect.

Final interviews for the Edison Principal were held earlier in the day.  There were three finalists and Dr. Riley planned on announcing the name of the successful candidate the next day.

PUBLIC COMMUNICATION TO THE BOARD:  (III-E)

Jim Burch, new President of the District Educators Association, stated that he and Mary Jon McAvoy, President-elect, were looking forward to working with the Board over the coming year.

CONSENT CALENDAR :  (IV)

It was moved by Mr. Garland, seconded by Ms Henry, to approve the Consent Calendar as presented with addendum to item IV-B, Personnel Report, and with the exception of two items from the purchase order list (IV-A) – 674A0013, Ocean View School District renewal of joint use agreement for Oak View School Resource Center for ESL ;  and 674L002, Fountain Valley School District lease renewal for District Education Center, which were pulled by Dr. Simons for separate consideration.

                                                Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Purchase orders in the amount of $10,982,811.53 were approved as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 1 as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:    (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

GRANT APPLICATION – WORKABILITY 1 PROGRAM:  (IV-G)

Approval was granted to submit an application to the California Department of Education for continued funding for the WorkAbility I Program for the period September 1, 2004 through August 31, 2005.  The grant funds, projected at approximately $300,000 depending on the state budget allocation, will be used to provide a school-to-career transition program for special education students.  Students are taught pre-employment skills and receive vocational assessment and assistance in locating a job.  No matching funds are required.  Authorization to expend funds upon receipt was granted. 

GENERAL RELEASE AND SETTLEMENT AGREEMENT AND AGREEMENT FOR PAYMENT BETWEEN RESPONDENTS – SPECIAL EDUCATION HEARING OFFICE CASE SN 05-00376:  (IV-H)

Approval was granted for the General Release and Settlement Agreement and for the Agreement for Payment between Respondents (Huntington Beach Union High School District, Newport Mesa Unified School District, and Tustin Unified School District) pursuant to California Special Education Hearing Office Case SN 05-00376.  The district agrees to pay $5,000 for compensatory education for the student and $2,500 for transportation of the student to the Residential Treatment Center.  This agreement was approved by the Board of Trustees on June 28, 2005, and was resubmitted for approval of the corrected amount of payment ($5,000) for compensatory education.

ADULT EDUCATION COURSES OF STUDY:  (IV-I)

Approval was granted for the proposed courses and classes offered through the Adult School for the 2005-06 school year.

NEW BASIC TEXTBOOK ADOPTION – FIRST LIST: (IV-J)

Approval was granted to adopt the new basic textbooks (first list) for the 2005-06 school year.  The thirty-day review period has been completed according to district policy.)

STUDENT TEACHING AGREEMENT:

(IV-K)

Approval was granted for a student teaching agreement between the high school district and California State University, Dominguez Hills, from September 1, 2005 to August 31, 2008.  The agreement is similar to those previously approved for the training of student teachers of various institutions.

CONTRACT CHANGE NOTICE:  (IV-L)

Approval was granted for the change notice to the contract as presented which was previously awarded.

PURCHASE OF APPLE COMPUTER EQUIPMENT:

(IV-M)

Approval was granted for the sole source purchase of Apple computer equipment from Apple Computer, Inc.

NOTICE OF COMPLETION – FVHS:  (IV-N)

Approval was granted to file a Notice of Completion on Contract 9559 for the Demolition of Modular Buildings at Fountain Valley High School by American Wrecking, Inc., and to pay the 10 percent retention after filing.

ENROLLMENT & ADA:  (IV-O)

A report on enrollment and ADA for the period May 23 through June 17, 2005 was presented.

JUNE 2005 DISBURSEMENTS:  (IV-P)

A recap of payments processed during the month of June 2005 was presented.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-Q)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund for 2004-05.

RESOLUTION

NO. 1:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-R)

The District has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $88,303 within the General Fund for the fiscal year 2004-05.

RESOLUTION

 NO. 2:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES –SPECIAL RESERVE FOR CAPITAL OUTLAY FUND:

(IV-S)

The District has projected increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $52,402 in the Special Reserve for Capital Outlay Fund for the fiscal year 2004-05.

RESOLUTION

 NO. 3:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - Adult EdUCATION FUND:  (IV-T)

The District has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $3,703 within the Adult Education Fund for the fiscal year 2004-05.

RESOLUTION

 NO. 4:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

PURCHASE ORDER NO. 674L002:  (IV-A)

It was moved by Dr. Simons, seconded by Mrs. Henry, to approve Purchase Order No.  67LL002, renewal of joint use agreement for Oak View School Resource Center for ESL.

                                                Motion unanimously carried.

PURCHASE ORDER NO. 67A0013 :  (IV-A)

It was moved by Dr. Simons, seconded by Mrs. Henry, to approve Purchase Order 67A0013, Fountain Valley School District lease renewal for District Education Center.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

RESOLUTION AUTHORIZING ISSUANCE OF BONDS:  (V-A)

It was moved by Mr. Garland, seconded by Mrs. Henry, to adopt a resolution authorizing issuance of the District’s Series 2005 Bonds, in a maximum principal amount of $ 30,000,000; approving the substantially final forms of the Series 2005 Bonds financing terms and documents; approving the substantially final form of the Series 2005 Bonds Preliminary Official Statement; and authorizing staff and the financing team to take such actions that may be necessary to complete the issuance of the Series 2005 Bonds.  Cost of issuance will be funded from the proceeds of the Bonds.  Documents are available for review in the Business Division. 

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

PROPOSAL FOR MARQUEE AT HUNTINGTON BEACH HIGH SCHOOL:  (V-B)

Steve Ritter, Assistant Superintendent, Business Services, provided information for discussion of a proposal for a school marquee at Huntington Beach High School and long term donor recognition by Jack’s Surfboards and Billabong International.  He indicated that the City of Huntington Beach will accept the marquee as an instructional-related activity, they support the concept and do not see a problem with it.  Board members asked questions concerning timelines and comparison to other marquees in the district.  Mr. Ritter stated that a Memorandum of Understanding will be provided by district’s legal counsel.

DISTRICT OFFICE RELOCATION UPDATE:  (V-C)

Board members discussed interests related to the improvements of the new District Office, including the Board Room and Board Office.

STUDENT EXPULSION:  (VII-A)

It was moved by Dr. Simons, seconded by Mr. Harper, to expel Student No. 334200 from the Huntington Beach Union High School District for the 2005-06 school year for violation of California Education Code 48900(f).  It was further moved that the expulsion be suspended and that the student by transferred to the district’s Community Day School for the 2005-06 school year.

                                                Motion unanimously carried.

NEW BUSINESS:  (VIII)

Mrs. Henry commented on Mr. Harper’s no vote on the Fountain Valley School District lease to the district.  Mr. Harper responded.

Ms Castrey stated that an announcement had been received from CSBA concerning sexual harassment policies.  She asked that staff check that our policies are up-to-date.

Ms Castrey asked the superintendent if the Board needed to take formal action to rescind paying the County Offices for special education services and mental health services, or would it be handled in the new budget.  Dr. Riley indicated it would be handled within the budget process.

ANY OTHER COMMUNICATION TO THE BOARD:  (VIII)

None.

CLOSED SESSION: (IX)

There was no closed session.

ADJOURNMENT:

The meeting was adjourned at 8:52 p.m.

______________________________

                           Clerk

______________________________

                        Secretary