BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Susan Henry

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

Carol Osbrink, Asst. Superintendent, Educational Services

PLACE AND DATE OF MEETING:

District Office

July 22, 2008

CALL TO ORDER:

The meeting was called to order at 7:32 p.m. by the Board President, Dr. Simons, in memory of a former student, Jessica Herman.

CLOSED SESSION:  (I)

There was no closed session.

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES:  (III-A)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the minutes of the regular Board meeting held June 24, 2008 with a correction by Mr. Harper to New Business (page 14).  After a comment by Dr. Riley concerning agenda action items, Mr. Harper articulated that if a member of the community were to approach him or the Board, he would consider posting “In God We Trust” in the Board Room.

                                                Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities. 

SUPERINTENDENT’S REPORT:  (III-C)

Dr. Riley reported that the district had received a gift of two Huntington Beach High School yearbooks for the years 1923 and 1924.  He also indicated that he would be keeping the Board updated on his issue of trying to develop a Child Care Preschool for staff to be located at Huntington Beach High School.  He will present a conceptual proposal at the next Board meeting.  It is possible that the initial cost will be borne by the modernization program and maintained by the users.  A meeting was held with members of the Huntington Beach City School District to develop a joint user agreement.

PRESENTATION – STRATEGIC PLAN REPORT:  (III-D)

Connie Mayhugh and a small All-Star Team from the Strategic Planning Committee, including Donna Alexander, Brad Ennis, Brian Huffine and Doris Longmead, presented the annual progress report on the district’s five-year (2007-2012) strategic plan.  The report also included the focus areas for the 2008-09 school year.  Mr. Garland requested staff to provide an annual update.

PUBLIC COMMUNICATION TO THE BOARD:  (III-E)

Donna Alexander, parent, and Rose Molina, parent, addressed the issue of The Bible as Literature.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the Consent Calendar as presented, with addenda to item IV-B, Personnel Report, and IV-D, Field Trips, and the exception of the field trip addendum for Huntington Beach High School students to visit South Africa, and one item of Purchase Orders (IV-A), Purchase Order C74S0097, Fountain Valley Chamber of Commerce annual dues (page 19), which were pulled for separate consideration.

                                       Motion unanimously carried.

PURCHASE ORDERS:  (IV-A)

Purchase orders in the amount of $8,628,857.78 were approved as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for Personnel Report No. 1 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented, with the exception of the field trip addendum for Huntington Beach High School students to visit South Africa which was pulled for separate consideration.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

PART C RESPITE COSTS REIMBURSEMENT- WOCCSE - NO. 0708:  (IV-G)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse designated parents for infant respite care in an amount not to exceed $1,134 for the period April 30, 2008 to January 15, 2010.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

PART C RESPITE COSTS REIMBURSEMENT- WOCCSE - NO. 0712:  (IV-H)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse designated parents for infant respite care in an amount not to exceed $1,134 for the period May 1, 2008 to February 7, 2010.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT - WOCCSE - NO. 0713:  (IV-I)

Approval was granted to reimburse the parent in an amount not to exceed a total of $4,242 for transportation of a special education student for the period July 1, 2008 to June 3, 2009.

SUPERVISED FIELDWORK AGREEMENT WITH CHAPMAN UNIVERSITY FOR UNPAID SCHOOL PSYCHOLOGIST INTERNS: (IV-J)

Approval was granted for the Supervised Fieldwork Agreement with Chapman University for School Psychologist intern placement.  The agreement will allow Chapman University to place student interns with the district for unpaid clinical fieldwork experience during the period June 30, 2008 through June 29, 2009.  The interns will be supervised by appropriate administrative and psychology staff.

NEW BASIC TEXTBOOK ADOPTION – THIRD LIST:  (IV-K)

Approval was granted to adopt the new basic textbooks (Third List) for the 2008-09 school year.  The thirty day review period has been completed according to district policy.

CONTRACT CHANGE NOTICES:  (IV-L)

Approval was granted for the change notices to the contracts as presented which were previously awarded.

NOTICE OF COMPLETION - CONTRACT NO. 0575 - MHS:  (IV-M)

Approval was granted to file a Notice of Completion on Contract No. 0575 for the Bathroom Addition/Classroom Modernization and Perimeter Road Upgrade at Marina High School by Cornerstone General, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION -CONTRACT NO. 0599 - HBHS:  (IV-N)

Approval was granted to file a Notice of Completion on Contract No. 0599 for the Building L Roof at Huntington Beach High School by Best Contracting Services, Inc., and to pay the 10 percent retention after filing.

AWARD OF BID:  (IV-O)

Approval was granted to award a bid to the successful bidder as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

REJECTION OF BID:  (IV-P)

Approval was granted to reject Bid No. 1047 for Fountain Valley High School Select Renovations which was to be funded by Measure C on the basis only one bid was received and the bid was substantially over the estimated budget for the project.

SALES OF SURPLUS/

OBSOLETE

DISTRICT

VEHICLES:  (IV-Q)

Approval was granted to dispose of the listed surplus/obsolete district vehicle for purpose of trade-in toward future purchase.

QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS:

(IV-R)

The quarterly report on Williams Uniform Complaints was presented for the fourth quarter of the fiscal year 2007-08.

PRELIMINARY ENVIRONMENTAL ASSESSMENT-WHS STADIUM REHABILITATION AND UPGRADE:  (IV-S)

Approval was granted to adopt the Preliminary Environmental Assessment (PEA).  The PEA work plan consists of the sampling of soils for hazardous materials associated with the proposed Westminster High School Stadium Rehabilitation and Upgrade.

MEMBERSHIP OF MEASURE C CITIZENS OVERSIGHT COMMITTEE:

(IV-T)

Approval was granted to appoint Nancy Durkee for membership of the Measure C Citizens Oversight Committee.

ENROLLMENT & ADA:  (IV-U)

A report on enrollment and ADA for the period May 19, 2008 through June 12, 2008 was presented.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-V)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $335,281 within the General Fund for the fiscal year 2007-08.

RESOLUTION

NO. 1:

AYES:             HARPER, HENRY, GARLAND, CASTREY, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-W)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of various district funds for 2007-08.

RESOLUTION

NO. 2:

AYES:             HARPER, HENRY, GARLAND, CASTREY, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

FIELD TRIP TO SOUTH AFRICA:   (IV-D)

Following discussion, it was moved by Ms Castrey, seconded by Mrs. Henry, to approve the Field Trip to South Africa by students from Huntington Beach High School.

                                                Motion unanimously carried.

PURCHASE ORDER NO. C7450097:  (IV-A)

Following discussion, it was moved by Ms Castrey, seconded by Mrs. Henry, to approve Purchase Order No. C7450097 to the Fountain Valley Chamber of Commerce.

                                                Motion unanimously carried.

ADULT EDUCATION FACILITY PRESENTATION:  (V-A)

The Superintendent presented a status report on the new Adult Education facility proposed for the Ocean View High School site.  He indicated that the Ocean View School District was not interested in selling the present site at this time and our district has been unable to find a suitable location within our means.  However, as the district does not wish to continue paying an expensive lease for the next 20 or 30 years, it has been decided to build a facility on the Ocean View High School site on Gothard.  A conceptual idea will be presented at the August 26, 2008 Board meeting.

THE BIBLE AS LITERATURE:  (V-B)

The following people addressed the issue of The Bible as Literature:  Stephanie Campbell, community member;  Richard Gullock, community member; Rabbi Rebecca Schorr, community member; Christian Mayberry, student, and Roger Wiley, community member.

Following much discussion, it was moved by Mr. Harper, seconded by Ms Castrey, to direct staff to offer The Bible as Literature as an elective course, as introduced by Walter Schulte of Westminster, on one or more of the campuses within the Huntington Beach High School District.  Ms Castrey stated that she had seconded the motion so that she could speak specifically against the motion, presenting her reasons for so doing.  Mrs. Henry stated that she had the same concerns as Ms Castrey.  Mr. Garland and Dr. Simons also spoke against the motion.

                                                Motion failed 4-1.

                                                Mr. Harper voted aye.

BOARD POLICY 4112.21:  (VI-A)

It was moved by Mrs. Henry, seconded by Ms Castrey, to approve the following Board policy for second reading and adoption in the continued revision of existing policies and administrative regulations:

BP 4112.21 - Certificated Personnel

Interns

                                                Motion unanimously carried.

STUDENT EXPULSIONS:  (VII-A)

It was moved by Mrs. Henry, seconded by Mr. Harper, based on the recommendations and findings of the District’s Expulsion Panel held on July 14, 2008, that having completed the term of expulsion by the Fountain Valley School District, Kyle Montgomery be enrolled in the District’s Community Day School for the fall semester of the 2008-09 school year.  In January 2009, Kyle will be notified of his right to request enrollment at Fountain Valley High School for the spring semester.

                                                Motion unanimously carried.

It was moved by Ms Castrey, seconded by Mr. Harper, that student number 354302 be expelled from the Huntington Beach Union High School District for the 2008-09 school year for violation of California Education Code 48900(a-1).  It was further moved that his educational placement during the time of expulsion be determined by a District IEP team.

                                                Motion unanimously carried.

NEW BUSINESS:

Ms Castrey asked if the district wished to submit a proposal to present a workshop at the next Center for Collaborative Studies Conference on March 20, 2009.

Ms Castrey asked Dr. Riley if the Bible is on the approved literature list as an approved school textbook.

Mr. Harper expressed concern about the role of the Curriculum Committee.  He was assured that there would be a response from staff prior to the next Board meeting.

Mr. Harper received a notice concerning the Nominating Committee for County Committee on School District Organization, of which Dr. Simons is the Board representative.  He asked for clarification on the voting process.  Dr. Simons indicated he would send a letter to the County Superintendent, Bill Habermehl.

Dr. Riley received a letter from the Business Industry Association of Southern California concerning a change in the collection of developer fees and asked if the Board would be interested in bringing this item back.  No Board member expressed an interest in changing the current policy.

ANY OTHER PUBLIC COMMUNICATION TO THE BOARD:  (X)

None.

ADJOURNMENT:

The meeting was adjourned by the President, Dr. Simons, at

9:03 p.m. in memory of former student, Jessica Herman.

______________________________

                           Clerk

______________________________

                        Secretary