BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Susan Henry

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carol Osbrink, Asst. Superintendent, Educational Services

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Office

August 28, 2007

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by the Board President, Mrs. Henry.

CLOSED SESSION:  (I)

The Board recessed to Closed Session at 6:01 p.m. to consider a parent appeal; to discuss Public Employee Evaluation: Assistant Superintendents and Directors; and conference with Real Property Negotiators concerning leasing of a portion of the property at the District Office, 5832 Bolsa Avenue, Huntington Beach.

CALL BACK TO ORDER:

The meeting was called back to order at 7:35 p.m.  Mrs. Henry reported that the Board met in closed session regarding a parent appeal.  Board members voted 4-1 to change a grade to five units of credit.  Board members also discussed public employee performance evaluation.  There was nothing to report.  The Board also conferenced with the district’s real property negotiator.  It was moved by Ms Castrey, seconded by Mr. Garland, to approve a contract to lease the remaining space on the District Office first floor to National Retirement Services.  Motion unanimously carried.

PLEDGE OF ALLEGIANCE: (II)

The Pledge of Allegiance was led by Board President, Mrs. Henry.

APPROVAL OF MINUTES :  (III-A)

It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the minutes of the regular meeting held July 24, 2007.

                                    Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B)

Board members representing the district on various committees presented reports and discussed activities.

SUPERINTENDENT’S REPORT :  (III-C)

Dr. Riley introduced Greg Gardiner, newly appointed Assistant Principal at Marina High School.

Dr. Riley commented on the new school year and his Leadership Team.  He thanked the Board for its support of staff at the schools who are doing an incredible job dealing with the modernization projects.

PRESENTATION – PERSONNEL COMMISSION ANNUAL REPORT:  (III-D)

Mr. Dave Baron, Chairperson, Personnel Commission, and Dr. Trish Landau, Director, Human Relations,-Classified, presented highlights of the Annual Personnel Commission Report, 2006-07.  Mr. Baron thanked the Board and Superintendent for their full cooperation and assistance to the Personnel Commission.  Mrs. Henry thanked the Personnel Commission and Dr. Landau.

STAFF PRESENTATION – PLAN FOR ARTS, MUSIC AND PHYSICAL EDUCATION FUNDING:  (III-E)

Dr. Carol Osbrink, Assistant Superintendent of Educational Services, presented information on the proposed plan for use of the arts, music and physical education one-time money totaling $1,235,066 and the ongoing art and music block grant money totaling $254,684 for 2006-07 and the projected total of $264,973 for the 2007-08 school year.  Dr. Osbrink acknowledged Diane Makas and Sue Kemper for the work they did this year with teachers throughout the district to develop these plans.  Board members asked questions.  Concern was expressed that this action might require a resolution.  Staff responded.

PRESENTATION – HBHS SKATEBOARD PARK UPDATE:  (III-F)

Dr. Van Riley, Superintendent, provided an update on issues related to the current skateboard park and the impact of the park on Huntington Beach High School programs, maintenance issues, safety and supervision, and on the construction of the new stadium.

Eric Glenn, head coach of Huntington Beach High School Boys’ Cross Country and Track; Roy Miller, athletic director at Huntington Beach High School, and Kim Clark, coach and athlete, all spoke in opposition to the skateboard park remaining in its present location.

Board discussion followed.  Members expressed concern regarding the sexual harassment of students, smoking and the use of alcohol on school property, and the issue of liability.  Dr. Simons suggested setting up a sub-committee to meet with City Council members prior to the September 11 Board meeting to discuss a transition plan.

PUBLIC COMMUNICATION TO THE BOARD : (III-G)

John Eberts, parent, spoke regarding the Health Class requirement and on-line health classes.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Dr. Simons, to approve the Consent Calendar as presented, with one addendum to item IV-B, Personnel Report.  Dr. Simons pulled items IV-B, Certificated Personnel Report, page 2, for abstention; IV-D, Fountain Valley High School Field Trip to Henderson, Nevada; and IV-R, Agreement – Beverage Proposals.

                                       Motion unanimously carried.

 PURCHASE ORDERS: 

 (IV-A)

Approval was granted for purchase orders in the amount of $6,341,836.91 as presented. 

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

APPLICATION FOR FUNDING – MORGAN-HART CLASS SIZE REDUCTION PROGRAM:  (IV-F)

Approval was granted to submit an application to the California Department of Education for continued participation in the Morgan-Hart Class Size Reduction Program.  This program will provide $204 per pupil for every 20:1 class in grade nine.  Funding for the district is estimated at approximately $420,000 for the 2007-08 school year and will be used in conjunction with Title II funds to pay teacher salaries to support reduced class size in designated language arts and mathematics classes.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

STUDENT FIELD PLACEMENT AGREEMENTS WITH CSULB:

(IV-G)

Approval was granted for the Student Field Placement Agreements with California State University, Long Beach, in order for the district to continue to provide clinical fieldwork experience/internships for Speech Pathology and Audiology Program students and for Social Work students.  The interns will be supervised by appropriate certified district staff.  The agreements will be in place for a five-year period and may be terminated by either party upon thirty-day notice.

ADULT EDUCATION COURSES OF STUDY:  (IV-H)

Approval was granted to adopt the proposed courses and classes offered through Adult School for the 2007-08 school year.

PLAN FOR USE OF ARTS, MUSIC, AND PHYSICAL EDUCATION GRANT PROGRAM FUNDS:  (IV-I)

Approval was granted for the plan submitted by the schools and the Academy for the Performing Arts (APA) for use of the grant money for arts, music, and physical education programs.  This one-time state funding is discretionary and is allocated to the district based on student enrollment.  The funds will be distributed to the sites, as per the plan, to build fitness labs and to purchase necessary equipment and supplies required for high quality arts, music, and physical education programs.

PLAN FOR USE OF ARTS AND MUSIC BLOCK GRANT PROGRAM FUNDS:  (IV-J)

Approval was granted for the plan submitted by the schools and the Academy for the Performing Arts (APA) for use of the Arts and Music Block Grant Program funds.  This program funding is ongoing and will be received yearly based on district enrollment.  The funds will be distributed to the sites to purchase necessary equipment and supplies required for a high quality arts and music education program.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-K)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

AWARD OF BIDS:  (IV-L)

Approval was granted to award bids to the successful bidders as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

SUBSTITUTION OF SUBCONTRACTOR:  (IV-M):

Approval was granted for the substitution of a subcontractor on Contract No. 0348 with SMC Construction Co., for Building C/X and R at Huntington Beach High School.

REDUCTION OF RETENTION FOR CONTRACTOR -SCORPIO ENTERPRISES, INC.:    (IV-N)

Approval was granted to reduce the ten percent retention to five percent in accordance with Public Contract Code Section 9203 on Contract No. 9848 with Scorpio Enterprises, Inc., for the modernization at Marina High School.

SALE OF SURPLUS/

OBSOLETE DISTRICT VEHICLES:  (IV-O)

Approval was granted to dispose of the listed surplus/obsolete district vehicles by public auction through Southern California Public Auction.

PAYMENTS PROCESSED DURING JUNE AND JULY 2007:  (IV-P)

A recap of the payments processed during the months of June and July 2007 was presented.

CONTRACT CHANGE NOTICES:  (IV-Q)

Approval was granted for the change notices to the contracts as presented which were previously awarded.

FOOD AND NUTRITION SERVICES PRICING SCHEDULE FOR 2007-08:  (IV-S)

Approval was granted for the 2007-08 Pricing Schedule for the Food and Nutrition Services Program.

INSURANCE AND WORKERS’ COMPENSATION CLAIM:  (IV-T)

Approval was granted to settle work injury claim No. 0020-04-000420 by Compromise and Release for $375,000.  Claim information is available in the Business Division.

PERSONNEL REPORT:  (IV-B)

It was moved by Mrs. Henry, seconded by Ms Castrey, to approve the Certificated and Classified Personnel Report No. 2 as presented, with addendum.  Dr. Simons abstained due to a conflict of interest.

                                                Motion carried 4-1.

                                                Dr. Simons abstained.

FIELD TRIPS:  (IV-D)

It was moved by Mrs. Henry, seconded by Ms Castrey, to approve the Field Trips as presented.   Dr. Simons expressed concern that students would be well hydrated when playing sports in such a hot climate.

                                                Motion unanimously carried.

AGREEMENT – BEVERAGE PROPOSALS:  (IV-R)

It was moved by Mrs. Henry, seconded by Ms Castrey, to enter into a contract with Pepsi Cola to supply assorted beverages to the Huntington Beach Union High School District Food and Nutrition Services program for five years, with an option to renew for an additional five years.  Dr. Simons explained that any carbonated beverages would be only available to staff in the teachers lounges.

                                                Motion unanimously carried.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-U)

Approval was granted to adopt a resolution that authorizes the transfers made within the approved budget of various funds for 2006-07.

RESOLUTION

NO. 1:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME, EXPENDITURES & RESERVES - GENERAL FUND:  (IV-V)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $568,246 within the General Fund for the fiscal year 2006-07.

RESOLUTION

NO. 2:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME, EXPENDITURES & RESERVES –CAPITAL FACIL AND COUNTY SCHOOL FACILITIES FUNDS:  (IV-W)

The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $158,437 in the Capital Facilities and County School Facilities funds for the fiscal year 2006-07.

RESOLUTION

NO. 3:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME, EXPENDITURES & RESERVES – SELF INSURANCE AND FOUNDATION TRUST FUNDS:   (IV-X)

The district has projected increases in income and expenditures for the self insurance and foundation trust funds.  Approval was granted to adopt a resolution increasing income and expenditures and adjusting reserves in the net amount of $275 in the Self Insurance and Foundation Trust funds for the fiscal year 2006-07.

RESOLUTION

NO. 4:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

GANN RESOLUTION:  (V-A)

It was moved by Mr. Garland, seconded by Ms Castrey, to adopt the resolution establishing the appropriations limits for 2006-07 and for 2007-08.

RESOLUTION

NO. 5:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

AGREEMENT - ARCHITECTURAL SERVICES FOR WHS & HBHS STADIUM CONSTRUCTION:

(V-B)

It was moved by Ms Castrey, seconded by Dr. Simons, enter into an agreement with PJHM Architects for architectural services for the construction at Westminster High School and Huntington Beach High School Stadium projects under the Facilities Improvement Plan.  Fees for this service are a fixed fee cost of 7.5% of the contracted construction cost (estimated $521,000 and $472,000, respectively) will be paid from the Certificate of Participation funds (COP).

                                    Motion unanimously carried.

AGREEMENT - CONSTRUCTION MANAGEMENT SERVICES FOR WHS AND HBHS STADIUM CONSTRUCTION:

(V-C)

It was moved by Mrs. Henry, seconded by Ms Castrey, to enter into an agreement with McCarthy Building Companies, Inc. for construction management services for the construction at Westminster High School and Huntington Beach High School Stadium projects under the Facilities Improvement Plan.  Fees for this service are a fixed fee cost of 7.5% of the contracted construction cost (estimated $521,000 and $472,000 respectively) will be paid from the Certificate of Participation funds (COP).

                                    Motion unanimously carried.

SENIOR CITIZEN VOTING RESOLUTION:  (VI-A)

John Briscoe, Trustee, Ocean View School District, addressed the Board and requested them to adopt a resolution in support of senior citizen voting.

Dr. Michael Simons offered an amendment, seconded by Mr. Harper, which would be less specific and would encourage all people to vote.

                                    Motion unanimously carried.

Vote on Main Motion:

It was moved by Mrs. Henry, seconded by Mr. Harper, to adopt the resolution as amended.

                                    Motion unanimously carried.

EMPLOYMENT OF TEACHERS WITH EMERGENCY PERMITS:  (VII-A)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the teachers employed on the basis of an emergency permit (Provisional Internship Permit or Short-Term Staff Permit) during the 2007-08 school year, with addendum.

                                    Motion unanimously carried.

BOARD BYLAW 9322:

(VII-C)

It was moved by Mr. Garland, seconded by Dr. Simons, to approve the following Board Bylaw for second reading and adoption in the continued revision of existing policies:

BB 9322 – Bylaws of the Board

Agenda/Meeting Materials

Mr. Harper offered an amendment to include other people in the development of the agenda (first paragraph).

After much discussion when it was felt by other Board members that paragraphs 5 and 6 already included this statement, Mr. Garland called for the question on the main motion.

Vote on Call for the Question:

                                    Motion carried 3-2.

                                    Dr. Simons and Mr. Harper voted no.

Vote on Main Motion:

                                    Motion carried 4-1.

                                    Mr. Harper voted no.

STUDENT EXPULSION:  (IX-A)

It was moved by Ms Castrey, seconded by Mr. Harper, that the expulsion of the student whose case was heard by the Hearing Panel on August 20, 2007, be suspended for the 2007-08 fall semester, and that he be enrolled in our Community Day School.  In January 2008, the student will be notified of his right to request enrollment in a comprehensive high school.

                                    Motion unanimously carried.

NEW BUSINESS:  (X)

Mr. Harper asked to agendized for consideration The Bible as Literature course as presented earlier by Walter  Schulte of Westminster.  The motion died for lack of a second.

Dr. Simons addressed the skateboard park issue, stating he would like to set up and work with administration and staff and notify the City that we have done so and would like to meet with them prior to our next Board meeting to discuss the skateboard park in its present location.  It was agreed that Dr. Simon and Mrs. Henry would serve, with Ms Castrey as alternate.

Ms Castrey indicated that communication has been received from Dr. David Long, Secretary of Education for the state, asking for stakeholder input, as next year is the Governor’s Year of Education.

Ms Castrey asked for an update on the construction of the gym at Huntington Beach High School.  Mr. Nelson Cayabyab responded.

ANY OTHER COMMUNICATION TO THE BOARD:  (XI)

None.

ADJOURNMENT:

The meeting was adjourned at 9:30 p.m.

______________________________

                           Clerk

______________________________

                        Secretary