BOARD MEMBERS PRESENT:

Bonnie Castrey

Susan Henry

Brian Garland

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Carol Osbrink, Asst. Superintendent, Educational Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Education Center

August 30, 2005

CALL TO ORDER:

The meeting was called to order at 6:02 p.m. by the Board President, Ms Castrey.

CLOSED SESSION:  (I)

1.      The Board recessed to closed session at 6:03 p.m. to consider Public Employee Performance Evaluation:  Superintendent - Government Code section 54957 and to receive a Negotiations Update – Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6.  Present were Agency Negotiators Kathy Miller and Steve Ritter.  Also present was Van Riley

CALL BACK TO ORDER:

The meeting was called back to order at 7:43 p.m. Ms Castrey reported that the Board had been meeting to consider the Superintendent’s evaluation and to receive a negotiations update.  She stated the Board would be continuing the closed session immediately following the open board meeting to discuss negotiations.

PLEDGE OF ALLEGIANCE: (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES:  (III-A)

It was moved by Dr. Simons, seconded by Mr. Garland, to approve the minutes of the regular Board meeting held July 19, 2005.

                                                Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

SUPERINTENDENT’S REPORT:  (III-D)

Dr. Riley introduced and the Board recognized four new administrators:  Susan Miquelon, Assistant Principal, Curriculum, Marina High School; Shelley Lines, Assistant Principal, Curriculum, Ocean View High School; Kira Hurst, Vice Principal, Activities, Fountain Valley High School; and D’liese Melendrez, Principal, Edison High School.

Dr. Riley reported that LPA Architects had been hired for the new District Office development.  They have met with all departments and divisions and hope to have a conceptual plan and tentative layout by next Wednesday.  Move-in is scheduled for April or May 2006.

A district-wide inservice day will take place on Thursday, September 1, 2005.

A letter has been prepared for the Edison staff and parents concerning the ASCON Landfill cleanup which is taking place near Edison High School.  Copies will be provided to each staff member and will be available for parents at the reception desk.

Dr. Riley thanked Ms Castrey for working to obtain Rudy Medina as the presenter for the Leadership Team workshop.

Finally, Dr. Riley indicated that we have a number of staff members who have been indirectly affected by Hurricane Katrina, and that the district is supportive of whatever they need to do.  Ms Castrey asked that the Board be kept informed.

PUBLIC HEARING - ADOPTION OF 2005-06 REVISED FINAL BUDGET:  (III-D)

Steve Ritter, Assistant Superintendent, Business, and Jeanette Ullrich, Director of Fiscal Services, presented the Revised Budget for 2005-06 and the unaudited actuals for 2004-05.  Included were the closing of the books on 2004-05; highlights of the Governor’s 2005-06 Adopted Budget; the 2005-06 Local Budget; a multi-year forecast; and risks/changes to the budget and forecast.  In summary, Mr. Ritter indicated that the budget picture is one of improved recovery for the district.  Board members asked questions, and staff responded.

A public hearing on the adoption of the revised 2005-06 budget was gaveled open by the Board President.  There being no input, the hearing was declared closed.

PUBLIC HEARING FOR FOOD AND BEVERAGE CONTRACTS:  (III-E)

A public hearing was held to review and discuss contracts for the sale of food and beverage within the school district.  Ms Castrey gaveled the hearing open.  There being no input, the hearing was declared closed.

PUBLIC COMMUNICATION TO THE BOARD:  (III-F)

There was no public communication to the Board.

CONSENT CALENDAR :  (IV)

It was moved by Ms Henry, seconded by Mr. Garland, to approve the Consent Calendar as presented, with addenda to item IV-B, Personnel Report, and a correction in the dollar figures of item

IV-K, with the exception of item IV-F, Non-Public School/Agency Contracts/Addenda – WOCCSE, which was pulled by Dr. Simons for separate consideration.

                                                Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Purchase orders in the amount of $13,686,945.15 were approved as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 2 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

PART C RESPITE COSTS REIMBURSEMENT- WOCCSE:  (IV-G)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,782 for the period from June 15, 2005 to March 19, 2008.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

NEW BASIC TEXTBOOK ADOPTION – SECOND LIST:

(IV-H)

Approval was granted to adopt the new basic textbooks (second list) for the 2005-06 school year.  The thirty-day review period has been completed according to district policy.

NEW BASIC TEXTBOOK ADOPTION – THIRD LIST:  (IV-I)

Approval was granted to commence the adoption of the new basic textbooks (third list) for the 2005-06 school year according to district policy.

MEMORANDUM OF UNDERSTANDING AND RESPONSIBILITY AGREEMENT WITH OCDE – CISC MATHEMATICS 466 PROJECT:

(IV-J)

Approval was granted for the Memorandum of Understanding and Responsibility Agreement with Orange County Department of Education (OCDE) in order to meet the requirements of the State Board of Education’s CISC 466 Math Project to improve mathematics professional development and instruction.  The district will receive $1,250 for each teacher who participates in the training, which will be used to pay $750 to OCDE for registration and instructional materials and the remaining $500 will pay for substitutes and/or stipends.  The agreement shall be effective and implemented for the period July 1, 2005 through June 30, 2006.

APPLICATION FOR FUNDING – MORGAN-HART CLASS SIZE REDUCTION PROGRAM:  (IV-K)

Approval was granted to submit an application to the California Department of Education for continued participation in the Morgan-Hart Program to Reduce Class Size in grade nine.  Funding, estimated at $426,624 for the 2005-06 school year, will be used in conjunction with federal Title II funds to hire additional teachers to support reduced class size in designated language arts and mathematics classes.  No matching district funds are required.  Authorization to expend funds upon receipt was granted.

ACCEPTANCE OF FUNDING – INDIAN EDUCATION GRANT:  (IV-L)

Approval was granted to accept Indian Education grant funding in the amount of $194,085 from the U. S. Department of Education for the 2005-06 school year.  These federal grant funds will be used to continue to provide eligible American Indian/Native American students with after-school tutoring and study skills, counseling, and cultural activities unique to their heritage.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

ACCEPTANCE OF FUNDING – EDUCATION FOR HOMELESS CHILDREN AND YOUTH (McKINNEY-VENTO ACT):

(IV-M)

Approval was granted to accept McKinney-Vento Homeless Assistance Improvement Act grant funds in the amount of $65,000 from the California Department of Education.  The funds will be used to continue to provide programs and services for identified homeless youth in the district during the 2005-06 school year.  No matching district funds are required.  Authorization to expend funds upon receipt was granted. 

SOFTWARE LICENSE AND SUPPORT AGREEMENT – ACHIEVE! DATA SOLUTIONS, LLC:  (IV-N)

Approval was granted for the Software License and Support Agreement with Achieve! Data Solutions, LLC.  The software program, “DataDirector,” is a web-based data warehouse and assessment management system that will allow the district to develop and implement a technology infrastructure to maintain consistent data across the district.  The license fee, based on estimated ADA, will be $44,320 for 2005; $38,207 for 2006; and $30,566 for 2007.  Initial training will be provided at a cost of $3,800.  Strategic Plan/Accountability funds, Title II funds and Instructional Materials Funds will be used.

AGREEMENT FOR SCHOOL NURSE STUDENT CLINICAL PLACEMENT WITH CALIFORNIA STATE UNIVERSITY, FULLERTON:

(IV-O)

Approval was granted for the Agreement for School Nurse Student Clinical Placement with California State University, Fullerton.  The agreement will allow CSUF nursing students to be paired with our district’s school nurses in order to receive required clinical training hours.  The agreement will be administered by our Director of Pupil Personnel Services, who supervises our school nurse program.

NOTICE OF COMPLETION – EHS:  (IV-P)

Approval was granted to file a Notice of Completion on Contract 9471 for the Edison High School SAC Expansion by C. S. Legacy Construction, Inc., and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION – EHS:  (IV-Q)

Approval was granted to file a Notice of Completion on Purchase Order No. 574R1394 for Edison High School SAC Expansion Modular Building by Modtech Holdings, Inc., and to pay the 10 percent retention after filing.

CONTRACT CHANGE NOTICES:

(IV-R)

Approval was granted for the change notices to the contract as presented which were previously awarded.

FOOD AND NUTRITION SERVICES PRICING SCHEDULE FOR 2005-06:  (IV-S)

Approval was granted for the 2005-06 Pricing Schedule for the Food and Nutrition Program.

FOOD AND BEVERAGE CONTRACTS:

(IV-T)

Approval was granted to enter into contracts to supply assorted food and beverages to the Huntington Beach Union High School District Food and Nutrition Services program.

ARCHITECTURAL SERVICES AGREEMENT FOR DISTRICT OFFICE TENANT IMPROVEMENTS:

(IV-U)

Approval was granted to enter into an agreement with LPA Architects for architectural services for tenant improvements at the newly acquired District Office.  Fees for these services (estimated at $92,734/$1.85 per square foot) will be paid from Fund 40 – Special Reserve Fund for Capital Outlay Projects.

ARCHITECTURAL SERVICES FOR VALLEY VISTA HIGH SCHOOL:

(IV-V)

Approval was granted to enter into an agreement with Martinez & Kuch Architects (MKA) for architectural services for the modernization of Valley Vista High School.  Fees for these services (estimated $96,500) will be paid from the Measure C Bond Program.

INSURANCE AND WORKERS’ COMPENSATION CLAIM:  (IV-W)

Approval was granted to reject initial and amended claims for injury (claim No.05-40008-NW).  Claim information is available in the Business Division.

APPROVAL OF PRE-QUALIFIED BIDDERS – LIST NO. 3:  (IV-X)

Approval was granted for List No. 3 of pre-qualified bidders for upcoming school repair and rehabilitation projects.

AWARD OF BID:  (IV-Y)

Approval was granted to award bid to the successful bidder as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

JULY 2005 DISBURSEMENTS:  (IV-Z)

A recap of the payments processed during the month of July 2005 was presented.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-AA)

Approval was granted to adopt a resolution that authorizes the transfers made within the approved budget of various funds for 2004-05.

RESOLUTION

 NO. 6:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-BB)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $1,322,084 within the General Fund for the fiscal year 2004-05.

RESOLUTION

NO. 7:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES –CAPITAL FACILITIES, COUNTY SCHOOL FACILITIES AND SPECIAL RESERVE FOR CAPITAL OUTLAY FUNDS:  (IV-CC)

The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval is recommended to adopt a resolution increasing/decreasing income and reserves by the net amount of $10,202,032 in the Capital Facilities, County School Facilities and Special Reserve for Capital Outlay funds for the fiscal year 2004-05.  (REFERENCE IV-CC)

RESOLUTION

NO. 8:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME, EXPENDITURES & RESERVES – SELF INSURANCE AND FOUNDATION TRUST FUNDS:

(IV-DD)

The district has projected increases in income and expenditures for the self insurance and foundation trust funds.  Approval was granted to adopt a resolution increasing income and expenditures and adjusting reserves in the net amount of $(865,022) in the Self Insurance and Foundation Trust funds for the fiscal year 2004-05.

RESOLUTION

NO. 9:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Dr. Simons and Ms Henry asked about the number of incoming freshmen in this program and asked from where they came and when they were placed.  Dr. Riley responded that they were evenly spread over WOCCSE.  It was moved by Dr. Simons, seconded by Ms Henry, to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

                                                Motion unanimously carried.

QUARTERLY REPORTS ON WILLIAMS UNIFORM COMPLAINTS:  (V-A)

The Quarterly Report on Williams Uniform Complaints for Quarter 3 and Quarter 4 for the fiscal year 2004-05 were presented per Education Code 35186.

CHANGE FROM DUAL BUDGET ADOPTION CYCLE TO SINGLE BUDGET ADOPTION CYCLE:  (V-B)

It was moved by Dr. Simons, seconded by Mr. Garland, to change from the Dual Budget Adoption Cycle to the Single Budget Adoption Cycle beginning in the fiscal year 2006-07.

                                                Motion unanimously carried.

MEMBERSHIP OF MEASURE C CITIZENS OVERSIGHT COMMITTEE:  (V-C)

It was moved by Mr. Garland, seconded by Mrs. Henry, to approve a second consecutive term for the following members of the Measure C Citizens Oversight Committee.  The first term was for one year.  The second term will be for two years:

            Name                              Organization

         Charles Bunten                   Huntington Beach Chamber of                                                             Commerce

         Robert Dettloff                   Senior Citizens’ Organization

         Jan Mittermeier                  Orange County Taxpayers                                                                 Association

         Gloria Reyes                      Westminster Resident

                                                Motion unanimously carried.

FINAL BUDGET ADOPTION:  (V-D)

It was moved by Mr. Garland, seconded by Mrs. Henry, to approve the Revised Final Budget for 2005-06 as presented.  Mr. Harper indicated that unless Board members had something new which might influence him otherwise, he would be voting “no” as he did previously.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

ADMINISTRATIVE EVALUATION COMPETENCY:

(VI-A)

It was moved by Ms Castrey, seconded by Mrs. Henry, to certify Westminster High School staff member Shirley Vaughn and Edison High School staff member Kathleen Lommen, who have exhibited competency in administrative evaluation pursuant to Board Policy 4315.1.

                                                Motion unanimously carried.

NEW BUSINESS:  (VIII)

Ms Henry asked Board members if they would be willing to take a stand on the lowering of standards by feeder districts for entry into the high school district.  Various approaches were discussed and it was agreed that the Board will be provided with materials to study.  It was agreed to agendize the topic as a consideration item for the October Board meeting.

Mr. Garland asked Board members to consider purchasing a new device which will be tested at Georgia Tech football games next season and which can detect concussions in athletes.  Copies of the article will be made available to Board members.

Ms Castrey discussed a request of the San Joaquin County Office of Education to establish a second Regional Occupational Program and described the adverse financial effects it would have on all ROP’s in the State of California, including the Coastline Regional Occupational Program.  She asked Board members to contact Bill Habermehl, the County Superintendent of Schools, to urge him to take an opposing position.

ANY OTHER COMMUNICATION TO THE BOARD:  (VIII)

None.

CLOSED SESSION: (IX)

The Board recessed to closed session at 9 p.m. to continue consideration of negotiations.

ADJOURNMENT:

The meeting was adjourned at 10 p.m.

______________________________

                           Clerk

______________________________

                        Secretary