HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
JANUARY 13, 2004
| BOARD MEMBERS PRESENT: | Bonnie Castrey Brian Garland Matthew Harper Susan Henry Michael Simons |
|
| BOARD MEMBERS ABSENT: | None | |
| ADMINISTRATIVE PERSONNEL PRESENT: | Van Riley,
Superintendent Patricia Koch, Asst. Superintendent, Business Services Carol Osbrink, Asst. Superintendent, Educational Services Kathy Miller, Asst. Superintendent, Personnel/Emp Relations Carole Thomas, Executive Assistant |
|
| ADMINISTRATIVE PERSONNEL ABSENT: | None | |
| PLACE AND DATE OF MEETING: | District Education
Center January 13, 2004 |
|
| CLOSED SESSION: (I) | There was no closed session. | |
| CALL TO ORDER: | The meeting was called to order at 7:34 p.m. by the President, Dr. Simons. | |
| BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-A) | Board members representing the district on various committees presented reports and discussed activities. | |
| STUDENT BOARD REPRESENTATIVE REPORT: (III-C) | Student representative, Lan Tran, presented a report. | |
| APPROVAL OF MINUTES: (III-B) | It was moved by Ms Castrey,
seconded by Mrs. Henry, to approve the minutes of the regular meeting held
December 9, 2003, with a correction by Mrs. Henry to page 8, Issue No. 2,
concerning retaking the picture, second paragraph. Mrs. Henry indicated that
she found that paragraph somewhat confusing and recommended a change. She
quoted, "Mr. Harper asked for a point of order, and moved for the agendized
action to retake the senior picture, indicating that a point of order does
not require a second. He asked for a roll call vote." She stated that the
last statement indicating that a point of order does not require a second,
was incorrect, and would change the language to, "It was moved by Mr. Harper
to retake the senior picture. There being no second, Mr. Harper asked for a
point of order, and cited a section of Roberts Rules allowing a motion which
would not require a second. He asked for a roll call vote." Mr. Harper
suggested that this could be said more easily by just saying, on the third
line after the comma, "indicating that a main motion does not require a
second", and that would accurately portray what happened, simply by
switching "point of order" with "main motion." Mrs. Henry agreed with that
suggestion. Dr. Simons commented that points of order are not something
which are ordinarily seconded. Motion unanimously carried. |
|
| DEA PUBLIC DISCLOSURE OF COLLECTIVE BARGAINING AGREEMENT: (III-D) | The enactment of AB 1200 requires public disclosure of agreements between the district and the bargaining unit prior to adoption. That public disclosure, in the form of a written summary, was provided. | |
| CSEA PUBLIC DISCLOSURE OF COLLECTIVE BARGAINING AGREEMENT: (III-E) | The enactment of AB 1200 requires public disclosure of agreements between the district and the bargaining unit prior to adoption. That public disclosure, in the form of a written summary, was provided. | |
| HBPSA PUBLIC DISCLOSURE OF COLLECTIVE BARGAINING AGREEMENT: (III-F) | The enactment of AB 1200 requires public disclosure of agreements between the district and the bargaining unit prior to adoption. That public disclosure, in the form of a written summary, was provided. | |
| 2002-03 AUDITOR’S REPORT: (III-G) | Mr. Greg Cook, partner in the audit firm Vavrinek, Trine, Day & Co., gave a presentation on the district’s audit for fiscal year 2002-03. Mr. Cook reported that the financial statements were fairly presented and reviewed highlights of the audit. He indicated that the district has been deficit spending over the past two years and projects that it will deficit spend in 2004-05. However, because the district has been fiscally prudent, the ending balance is still above the 3 percent recommended minimum. A management letter has been issued dealing with items to improve the operations of the district; however, they do not meet the threshold of reportable conditions. Discussion took place about other districts’ ending balances. Dr. Koch acknowledged the efforts of the Business Division. Thanks were extended to Mr. Cook who will no longer be auditing the district’s accounts due to recent legislation which requires a change in senior partners every six years. | |
| PUBLIC COMMUNICATION TO THE BOARD: (III-H) | None. | |
| CONSENT CALENDAR: (IV) | It was moved by Ms
Castrey, seconded by Mrs. Henry, to approve the Consent Calendar as
presented, with addendum to item IV-B, Personnel Report. Motion unanimously carried. |
|
|
PURCHASE ORDERS: (IV-A) |
Approval was granted for purchase orders in the amount of $2,514,047.59. | |
|
PERSONNEL REPORT: (IV-B) |
Approval was granted for Personnel Report No. 8, as presented, with addendum. | |
|
PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C) |
Approval was granted for the Professional and Official Business Activities as presented. | |
|
FIELD TRIPS: (IV-D) |
Approval was granted for the Field Trips as presented. | |
|
CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. | |
|
SETTLEMENT OF SPECIAL EDUCATION HEARING - SN 03-01217 - WOCCSE: (IV-F) |
Approval was granted to pay attorney’s fees, costs, mileage reimbursement and services in an amount not to exceed $15,770 as final settlement in the matter of SN 03-01217. | |
|
NON-PUBLIC SCHOOL/AGENCY CONTRACTS - WOCCSE: (IV-G) |
Approval was granted to enter into the non-public school/agency contracts as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment. | |
|
PROVIDER AGREEMENT WITH AMERICAN RED CROSS: (IV-H) |
Approval was granted for the extension of the Authorized Provider Agreement with the American Red Cross, Orange County Chapter. The extended agreement authorizes the district to continue to teach American Red Cross classes (first aid and CPR) to district staff for the period January 1, 2004 through December 31, 2004. | |
|
SINGLE SCHOOL PLAN FOR STUDENT ACHIEVEMENT: (IV-I) |
Approval was granted to extend the effective period of the 2002-03 Single School Plan for Student Achievement through February 10, 2004 for all sites. This extension will allow School Site Councils to revise their school’s Plan based on updated assessment information and new budget allocations. The updated Plans will be submitted for Board review and Board action on February 13, 2004 and will be effective through December 2004 with an annual revision thereafter. | |
|
NEW BASIC TEXTBOOK ADOPTION – SEVENTH AND EIGHTH LISTS: (IV-J) |
Approval was granted to adopt the new basic textbooks (seventh and eighth lists) for the 2003-04 school year. The thirty-day review period has been completed according to district policy. | |
|
NEW BASIC TEXTBOOK ADOPTION – NINTH LIST: (IV-K) |
Approval was granted to commence the adoption of the new basic textbooks (ninth list) for the 2003-04 school year according to district policy. | |
|
PURCHASE OF APPLE COMPUTER EQUIPMENT USING A CONTRACT FROM GLENDALE UNIFIED SCHOOL DISTRICT: (IV-L) |
Approval was granted to make future purchases of Apple computers and peripherals through Apple Computer Corporation using a contract awarded by Glendale Unified School District. | |
|
ATTENDANCE AFFIDAVIT: (IV-M) |
Approval was granted to execute the affidavit regarding "Request for Allowance of Attendance Because of Emergency Conditions" for Huntington Beach High School on November 19, 2003. | |
|
NOVEMBER 2003 DISBURSEMENTS: (IV-N) |
A recap of payments processed during the month of November 2003 was presented. | |
|
2002-03 AUDITOR’S REPORT: (IV-O) |
Approval was granted to accept the 2002-03 Auditor’s Report. | |
|
RESOLUTIONS - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-P) |
Approval was granted to adopt two resolutions, which authorize the transfers made within the approved budget of various funds for 2003-04. | |
|
RESOLUTIONS NOS. 12 and 12(a): |
AYES: HARPER, CASTREY, GARLAND,
HENRY, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
|
| RATIFICATION OF DEA CONTRACT: (V-A) | It was moved by Ms Castrey,
seconded by Mr. Garland, to approve the tentative agreement with the
District Educators Association. A tentative agreement was reached between
the district bargaining team and the DEA bargaining team on December 3,
2003. The tentative agreement includes a one percent increase on the 2002-03
Teachers' Salary Schedule retroactive to July 1, 2003. The salary schedules for hourly Adult School and Coast High School /Home Teachers will be increased by one percent for the 2003-04 school year retroactive to July 1, 2003. Motion carried 4-1. Mr. Harper voted no. |
|
| RATIFICATION OF CSEA CONTRACT: (V-B) | It was moved by Ms Castrey,
seconded by Mrs. Henry, to approve the tentative agreement with the
California School Employees Association. A tentative agreement was reached
between the district bargaining team and the CSEA bargaining team on
December 4, 2003. The tentative agreement includes a one percent increase on
the 2002-03 classified salary schedule retroactive to July 1, 2003. Motion carried 4-1. Mr. Harper voted no. |
|
| RATIFICATION OF HBPSA CONTRACT: (V-C) | It was moved by Ms Castrey,
seconded by Mrs. Henry, to approve the tentative agreement with the
Huntington Beach Pupil Services Association. A tentative agreement was
reached between the district bargaining team and the HBPSA bargaining team
on December 9, 2003. The tentative agreement includes a one percent increase
on the 2002-03 Pupil Personnel Services' Salary Schedule retroactive to July
1, 2003. Motion carried 4-1. Mr. Harper voted no. |
|
| PROPOSED SALARY INCREASE FOR 2003-04 FOR CERTIFICATED ADMINISTRATORS, CLASSIFIED MANAGEMENT AND CONFIDENTIAL EMPLOYEES: (V-D) | It was moved by Ms Castrey,
seconded by Mr. Garland, to increase the 2003-04 salary schedule by one
percent for all certificated administrators, classified management and
confidential employees retroactive to July 1, 2003. Motion carried 4-1. Mr. Harper voted no. |
|
| PROPOSED SALARY INCREASE FOR 2003-04 FOR CLASSIFIED SERVICE EXEMPT EMPLOYEES: (V-E) | It was moved by Mrs. Henry,
seconded by Ms Castrey, to increase the 2003-04 salary schedule by one
percent for all classified service exempt employees for work performed on or
after January 16, 2004. Motion carried 4-1. Mr. Harper voted no. |
|
| BOARD MEETING PROTOCOL: (VI-A) | At the December Board meeting,
Board Member Harper brought Robert's Rules of Order, Newly Revised, Tenth
Edition, cited pages 34 and 470, and stated that any agendized item must be
considered after a motion, even if there were no second to that motion.
Mr. Harper, Dr. Simons, and Mrs. Henry all attended a workshop on Robert's
Rules at the CSBA Conference in San Diego at which time this issue was
considered. Board members discussed issues relating to the need for a second to a motion. After much discussion, Dr. Simons stated his opinion that a second to a motion is required by an elected school board of this size and that it is not necessary to make any change to existing Board Bylaws. Dr. Simons announced that he will conduct meetings as they have been run prior to the last meeting. Dr. Simons stated that he would accept a motion for end of discussion and move on to the next item. It was moved by Ms Castrey, seconded by Mrs. Henry to end the discussion. Motion unanimously carried. |
|
| STUDENT EXPULSION: (VII-A) | It was moved by Mr. Garland,
seconded by Ms Castrey, that Student No. 321023 be expelled from the
Huntington Beach Union High School District for the remainder of the 2003-04
school year for violation of California Education Code 48900(b)(1). It was
further moved that during the time of the expulsion, the student attend a
contracted learning program through the Orange County Department of
Education. Motion unanimously carried. |
|
| NEW BUSINESS: | Ms Castrey indicated to Board
members that she needed to discuss whether the Board wished to continue or
change the Community Reception which has been held for about the past 10
years. Mr. Harper asked that at some point in the future the Board discuss "getting a second to a motion without violating the Brown Act." Dr. Riley reminded Board members of the topics for the next Board meeting to be held on January 27. |
|
| OTHER PUBLIC COMMUNICATION TO THE BOARD: (IX) | None. | |
| ADJOURNMENT: | The meeting was adjourned at 8:17 p.m. | |