BOARD MEMBERS PRESENT:

Bonnie Castrey
Brian Garland
Matthew Harper
Susan Henry
Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Susan Roper, Superintendent
Patricia Koch, Asst. Superintendent, Business Services
Kathy Miller, Asst. Supt.,Personnel/Emp Relations
Carol Osbrink, Asst. Supt., Educational Services
Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Education Center
January 14, 2003

CALL TO ORDER:

The meeting was called to order at 6:32 p.m. by the President, Mrs. Henry.

CLOSED SESSION: (I)

The Board recessed to Closed Session at 6:33 p.m. to consider a Parent Appeal – Education Code sections 35146 and 48260, and the Superintendent’s Evaluation: Mid-year Progress Report.

CALL BACK TO ORDER:

The meeting was called back to order at 7:43 p.m. Mrs. Henry announced that in closed session the Board voted to uphold the Hearing Panel’s recommendation for expulsion 5-0.

PLEDGE OF ALLEGIANCE: (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES: (III-A)

It was moved by Dr. Simons, seconded by Ms Castrey, to approve the minutes of the December 10, 2002 Board meeting with two corrections - on page 10 to reflect the expulsion wording of the student; and on pages 6 and 7 to reflect the actions by Trustee Garland and not Dashiell.

Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT: (III-C)

Kelsey Hudson, Student Representative to the Board from Marina High School, presented a report.

COMMUNITY RECOGNITION – JAMES COOK, WESTMINSTER POLICE DEPARTMENT: (III-D)

Reagendized to February 11, 2003 meeting.

PUBLIC COMMUNICATION TO THE BOARD:  (III-E)

None.

STAFF PRESENTATION AND STUDENT PERFORMANCE – ACADEMY FOR THE PERFORMING ARTS: (III-F)

Diane Weber, Coordinator of the Academy for the Performing Arts (APA), presented the annual report on the Academy. Students were introduced and provided an excellent performance.

PRESENTATION - 2001-02 AUDITOR’S REPORT (III-G)

Mr. Greg Cook from the audit firm Vavrinek, Trine, Day & Co. gave a presentation on the district’s audit for fiscal year 2001-02. He indicated that the financial statement was being provided in a completely different format. He announced that the district has received its first unqualified report, which is an outstanding accomplishment.

STAFF PRESENTATION – ACADEMIC PERFORMANCE INDEX: (III-H)

Jerry White, Director of Curriculum Development, presented the latest information about the Academic Performance Index (API) and school rankings for the district. Janice Mangels, Coordinator of Categorical Programs, reviewed the impact of the API data based on the requirements of the No Child Left Behind Act and the Single School Plan for Student Achievement. The API presentation fulfills the mandate of Education Code section 52056(c).

CONSENT CALENDAR: (IV)

It was moved by Dr. Simons, seconded by Ms Castrey, to approve the Consent Calendar as presented.

Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Approval was granted for purchase orders in the amount of $1,049,720.31 as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 8 as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:  (IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:  (IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:  (IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL CONTRACTS - WOCCSE: (IV-F)

Approval was granted to enter into the non-public school contracts as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

REIMBURSEMENT TO THE PARENT OF A SPECIAL EDUCATION STUDENT -WOCCSE: (IV-G)

Approval was granted to reimburse the parent of a special education student for travel costs associated with an out-of-state residential placement in the amount of $423.07. (Amendment to Board item approved on 12/10/02.)

NEW BASIC TEXTBOOK ADOPTION – NINTH LIST:  (IV-H)

Approval was granted to adopt the new basic textbooks (ninth list) for the 2002-03 school year. The thirty-day review period has been completed according to district policy.

NEW TEXTBOOK ADOPTION – TENTH LIST: (IV-I)

Approval was granted to commence the adoption of the new basic textbooks (tenth list) for the 2002-03 school year, according to district policy.

AGREEMENT WITH HANG NGA BEAUTY COLLEGE FOR ADULT SCHOOL CLASSES: (IV-J)

Approval was granted for an agreement with Hang Nga Beauty College for cosmetology, cosmetician and manicurist training classes at the Huntington Beach Adult School. The term of the agreement is January 1, 2003 through June 30, 2003. The district shall compensate the beauty college at the rate of $1.75 per actual student hour of instruction for each student in attendance in each training program.

CONTRACT CHANGE NOTICES:  (IV-K)

Approval was granted for the change notices to the contracts as presented that were previously awarded.

NOTICE OF COMPLETION – EHS: (IV-L)

Approval was granted to file a Notice of Completion on Contract 8393 for Phase I Modernization at Edison High School by West Coast Air Conditioning Co. and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION – MHS: (IV-M)

Approval was granted to file a Notice of Completion on Contract 8291 for the Power and Data Upgrade at Marina High School by AMI Electrical & Telecom, Inc. and to pay the 10 percent retention after filing.

STUDENT BODY AUDITS: (IV-N)

Approval was granted to enter into an agreement with Vavrinek, Trine, Day & Co., LLP, certified public accountants, to perform student body business office reviews for Fountain Valley, Marina and Ocean View high schools at a cost not to exceed $1,450 per school.

2001-02 AUDITOR’S REPORT (IV-O)

Approval was granted to accept the 2001-02 Auditor’s Report.

NOVEMBER 2002 DISBURSEMENTS (IV-P)

A recap of payments processed during the month of November 2002 was presented.

ENROLLMENT & ADA: (IV-Q)

A report on enrollment and ADA for the period October 28 to November 22, 2002 was presented.

RESOLUTION – AUDIT ADJUSTMENTS – WORKERS’ COMPENSATION FUND: (IV-R)

The Workers’ Compensation Fund will record an audited actual adjustment to the beginning fund balance. Approval was granted to decrease expenditures by the amount of $(1,126,000) for fiscal year 2002-03.

RESOLUTION  NO. 24:

AYES: GARLAND, HARPER, HENRY, SIMONS, CASTREY

NOES: NONE

ABSENT: NONE

Resolution unanimously adopted.

RESOLUTION – AUDIT ADJUSTMENTS, ADDTNL INCOME AND EXPENDITURES – DEFERRED MAINTENANCE FUND: (IV-S)

The Deferred Maintenance Fund will receive additional transfer income from the General Fund. Approval was granted to increase income and expenditures/reserves by the amount of $59,211 for fiscal year 2002-03.

The Deferred Maintenance Fund will record an audited actual adjustment to the beginning fund balance. Approval was granted to decrease expenditures by the amount of $(459,344) for fiscal year 2002-03.

RESOLUTION  NO. 25:

AYES: GARLAND, HARPER, HENRY, SIMONS, CASTREY

NOES: NONE

ABSENT: NONE

Resolution unanimously adopted.

RESOLUTION – ADTNL INCOME AND EXPENDITURES – GENERAL FUND:  (IV-T)

The district has been notified of increases in funding for the General Fund. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $48,000 within the General Fund for fiscal year 2002-03.

RESOLUTION NO. 26:

AYES: GARLAND, HARPER, HENRY, SIMONS, CASTREY

NOES: NONE

ABSENT: NONE

Resolution unanimously adopted.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-U)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budget of various funds for 2002-03.

RESOLUTION NO. 27:

AYES: GARLAND, HARPER, HENRY, SIMONS, CASTREY

NOES: NONE

ABSENT: NONE

Resolution unanimously adopted.

STUDENT EXPULSIONS: (VI-A)

It was moved by Ms Castrey, seconded by Dr. Simons, that Student No. 316399, King Paul Aitofele, be expelled from the Huntington Beach Union High School District for the remainder of the 2002-03 school year, and the fall semester of 2003-04 for violation of California Education Code 48900(b). It was further moved that during the period of expulsion, he attend an Orange County Department of Education alternative school. Should he move back into the Huntington Beach Union High School District attendance area, he may request enrollment at Valley Visa High School for the 2003-04 spring semester.

Motion unanimously carried.

It was moved by Mr. Harper, seconded by Ms Castrey, that Student No. 310786, Daniel Anderson, be expelled from the Huntington Beach Union High School District for the remainder of the 2002-03 school year, and the fall semester of 2003-04 for violation of California Education Code 48900.7. It was further moved that during the period of expulsion, he attend an Orange County Department of Education alternative school. In January 2004, Daniel will be notified of his right to request enrollment in an appropriate District school.

Motion unanimously carried.

It was moved by Mr. Garland, seconded by Mr. Harper, that Student No. 270316, Matt Merry, be expelled from the Huntington Beach Union High School District for the remainder of the 2002-03 school year for violation of California Education Code 48900(b). It was further moved that during the period of expulsion, he attend an Orange County Department of Education alternative school. When the expulsion ends, Matt will be 18 and he may enroll in the Adult School if he wishes.

Motion unanimously carried.

NEW BUSINESS: (IX)

Mr. Harper requested data on capacity at the district’s facilities, asking at what point do we add or consolidate sites, utilize joint use with elementary schools, make boundary changes, or improve existing facilities (such as Westminster High School gym, stadium, bathrooms, theater).

Board members signed up for attendance at the OCSBA/ACSA Joint Dinner meeting to be held on January 22, 2003.

Mrs. Henry indicated that she would be attending the CSBA New President Workshop in Irvine.

Dr. Koch provided an update on the Huntington Beach High School swimming pool.

Dr. Koch announced that the State Board of Education had recently approved a waiver for the potential development of district property at Yorktown and Main. This waiver is the first they have approved in two years.

ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: (X)

None.

ADJOURNMENT:

The meeting was adjourned at 9:35 p.m.