HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
JANUARY 15, 2002
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BOARD MEMBERS PRESENT: |
Bonnie Castrey |
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BOARD MEMBERS ABSENT: |
None |
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ADMINISTRATIVE PERSONNEL PRESENT: |
Susan Roper, Superintendent |
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ADMINISTRATIVE PERSONNEL ABSENT: |
None |
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PLACE AND DATE OF MEETING: |
District Education Center January 15, 2002 |
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CLOSED SESSION: (I) |
The Board recessed to Closed Session at 7:00 p.m. to consider: Parent Appeals – Education Code sections 35146 and 48260 Ms Castrey announced that an emergency item would be added to the Board agenda regarding a legal settlement of a special education matter. |
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CALL TO ORDER: |
The meeting was reconvened order at 7:42 p.m. The Board President, Ms Castrey, announced that the parent appeal was denied 4-1, with Ms Dashiell voting no. Ms Castrey announced that the Board had also discussed a legal settlement which would be brought forward to the Board as an agenda item. Ms Castrey stated that such an agenda item may be added upon a determination by a two-thirds vote of the full Board, or if less than two-thirds of the members are present, a unanimous vote of those members present, that there is a need to take immediate action and that the need for action came to the attention of the district (not just the Board) after the agenda was posted. Ms Castrey indicated the Board wished to act on this item under Government Code section 54956.5 as it had a proposed settlement of attorney’s fees in a case involving a special education student. The settlement required that payment be made in an expedited fashion. It was moved by Dr. Simons, seconded by Mrs. Henry, to take up this item and to place the item under Business (V-B), Legal Settlement. Motion unanimously carried. |
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PLEDGE OF ALLEGIANCE: (II) |
The Pledge of Allegiance was led by Mr. Robert Mayer of The Mayer Corporation. |
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DONATION – THE ROBERT MAYER CORPORATION (III-E) |
It was agreed to move the following item out of sequence. Mr. Robert L. Mayer, Chairman of The Robert Mayer Corporation, and Mr. Larry Brose, were in attendance. Mr. Mayer presented a donation in the amount of $100,000 to the district, to be used to purchase a bulkhead for the Huntington Beach High School pool. The bulkhead, which enables the pool to be used for multi-purposes, had been deleted from the project because of cost overruns. This contribution enables the district to include the bulkhead, providing for various aquatic sports. |
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RECESS: |
A recess was called from 7:52 p.m. to 7:57 p.m. |
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APPROVAL OF MINUTES: (III-B) |
It was moved by Mrs. Henry, seconded by Ms Dashiell, to approve the minutes of the regular Board meeting held December 11, 2001. Motion unanimously carried. |
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BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-C) |
Board members representing the district on various committees presented reports and discussed activities. |
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STUDENT BOARD REPRESENTATIVE REPORT: (III-D) |
Suesan Gerard, Student Representative to the Board from Fountain Valley High School, presented a report. |
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PUBLIC COMMUNICATION TO THE BOARD: (III- E) |
Kathy Iverson, President of the District Educators Association, presented the Association’s initial proposal to the Board. Mrs. Iverson also commented on item (IV-U) on the Board agenda. Jim Pacelli, Westminster High School teacher, showed a videotape displaying conditions at Westminster High School resulting from digital high school upgrades. |
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2000-01 AUDITOR’S REPORT: (III-F) |
Mr. Greg Cook, Auditor, from the audit firm Vavrinek, Trine, Day & Co., gave a presentation on the district’s audit for fiscal year 2000-01. He indicated that the audit was performed in accordance with generally accepted standards for government entities and was fairly presented with the exception that school districts do not have a statement of general fixed assets. This qualification will be eliminated in the coming year. Mr. Cook reviewed highlights of the audit. Board members asked questions. Ms Castrey asked that members of the Business Division, and particularly the staff of the Associated Student Bodies, be thanked for their work. |
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CONSENT CALENDAR: (IV) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the Consent Calendar as presented, with the exception of the following two items which were pulled for separate consideration: Mr. Harper pulled item IV-U, Evaluation of Added Staffing, and Mrs. Henry pulled item IV-T, Construction Management Services – WHS. Motion unanimously carried. |
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Purchase orders in the amount of $5,410,493.77 were approved as presented. |
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Approval was granted for the Certificated and Classified Personnel Report No. 8 as presented. |
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Approval was granted for the Professional and Official Business Activities as presented. |
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Approval was granted for the Field Trips as presented. |
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The Governing Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. |
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Approval was granted to enter into the non-public school contracts as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment. |
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Approval was granted for Westminster High School to submit an application to the City of Westminster for a Community Development Block Grant in the amount of $20,000 for the 2002-03 school year. If awarded, the funds will be used to sustain the Westminster Healthy Start program which provides support to low-income families through various community partnerships as students transition from elementary school to high school. No matching funds are required. Authorization to expend funds upon receipt was granted |
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Approval was granted to authorize payment in the amount of $2,500 to the California Department of Health Services for the purpose of conducting a Medi-Cal rate study of school district costs related to the development of Individual Education Plans (IEP) required for special education services. The payment will be made from previous Medi-Cal reimbursements and represents our district’s contribution for the study. The amount is formulated on the percentage of students receiving Medi-Cal services. |
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Approval was granted to adopt the new basic textbooks (fifth and sixth lists) for the 2001-02 school year according to district policy. |
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Approval was granted to award a bid to the successful bidders as presented. It was further moved that all other bids be rejected as being higher in cost or not meeting specifications. All bid results are available for review in the Purchasing Department. |
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Approval was granted to amend the ground lease with AT&T Wireless Services (formerly LA Cellular) to raise the height of the pole at Ocean View High School from 45 to 60 feet. AT&T will pay the district a one-time fee of $1,000 as compensation for this amendment. |
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Approval was granted to execute a letter agreement with the Westminster Redevelopment Agency stipulating that the tax increment from the Westminster Infrastructure Revitalization Project Area (Amendment 5 to Redevelopment Project No 1) shall be distributed in proportion to the property tax shares of each entity, excluding Educational Revenue Augmentation Funds. |
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Approval was granted for an agreement with the Law Offices of Robert D. Bergman for legal services in connection with development of district property. The fee for these services will be contingent on a successful development agreement, to be paid from proceeds when the District receives them. If the agreement with the law office is terminated prior to a successful development agreement, the law office will be entitled to compensation for time spent on the effort. Reasonable expenses will be reimbursed on an ongoing basis. |
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Approval was granted to adopt the Deferred Compensation Plan and Custodial Account Agreement, 2002 Amendment and Restatement document, with the Orange County Teachers’ Federal Credit Union. It was further moved that the Assistant Superintendent of Business Services be authorized to execute all necessary documents. |
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Approval was granted for the change notice to the contracts as presented which were previously awarded. |
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Approval was granted to file a Notice of Completion on Contract 8182 for Repair/Replacement of Glu-Lam Beams at Ocean View High School by American Restoration Construction, and to pay the 10 percent retention after filing. |
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Approval was granted to file a Notice of Completion on Contract 8146 for the Power and Data Upgrade at Huntington Beach High School by Baker Electric, Inc., and to pay the 10 percent retention after filing. |
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Approval was granted to file a Notice of Completion on Contract 8318 for Re-roofing of Buildings H & J at Westminster High School by Stone Roofing Co., Inc., and to pay the 10 percent retention after filing. |
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Reports on enrollment and ADA for the periods October 1-26 and October 29 to November 23, 2001 were presented. |
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A recap of payments processed during the month of November 2001 was presented. |
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Approval was granted to adopt a resolution authorizing the transfers made within the approved budget of various funds for 2001-02. |
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RESOLUTION NO. 20: |
AYES: HARPER, HENRY, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Motion unanimously carried. |
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The district has been notified of increases/decreases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures in the amount of $422,957 within the General Fund for the fiscal year 2001-02. |
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RESOLUTION NO. 21: |
AYES: HARPER, HENRY, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Motion unanimously carried. |
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CONSTRUCTION MANAGEMENT SERVICES – WHS: (IV-T) |
It was moved by Mrs. Henry, seconded by Dr. Simons, to approve a contract with Advanced Construction Solutions, Inc., to review change orders, assess time extension requests, attend job site meetings, and provide other related construction management services, at a monthly cost not to exceed $5,000, for the duration of the modernization project at Westminster High School, to be paid from the project budget. Motion unanimously carried. |
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EVALUATION OF ADDED STAFFING: IV-U) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to approve a contract with School Services of California, Inc., to evaluate selected staffing resources added to sites pursuant to the Strategic Plan, at a cost not to exceed $16,000 including expenses, to be paid from the General Fund. Motion carried 4-1. Mr. Harper voted no. |
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2000-01 AUDITOR’S REPORT: (V-A) |
It was moved by Mrs. Henry, seconded by Mr. Harper, to accept the 2000-01 Auditor’s Report as presented under separate cover. Motion unanimously carried. |
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LEGAL SETTLEMENT – CALIFORNIA SPECIAL EDUCATION HEARING – WOCCSE: (V-B) |
It was moved by Mrs. Henry, seconded by Dr. Simons, to pay attorney fees in the amount of $68,020 for the settlement of petitioner’s attorney fees in California Special Education Hearing. Motion carried 4-1. Mr. Harper voted no. |
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PROPOSED PAY RATE ON LONG-TERM BASIS FOR 31 DAYS OR LONGER FOR CERTIFICATED SUBSTITUTE EMPLOYEES: (VI-A) |
It was moved by Mrs. Henry, seconded by Ms Dashiell, to add an additional rate of pay of $115 per day (five teaching periods) for certificated substitute employees who are assigned on a long-term basis for 31 days or longer, retroactive to September 1, 2001. Motion carried 4-1. Mr. Harper voted no. |
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BOARD POLICY REVISIONS: (VII-A) |
It was moved by Mrs. Henry, seconded by Ms Dashiell, to approve the following Board Policy for second reading and adoption in the continued revision of existing policies and administrative regulations: BP 5121 Students Examination/Grading/Rating Motion unanimously carried. |
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STUDENT EXPULSIONS: (VIII-A) |
It was moved by Mr. Harper, seconded by Mrs. Henry, that Aaron Stover be expelled from the Huntington Beach Union High School District for the remainder of the 2001-02 school year for violation of California Education Code 48900(b). It was further moved that during the period of expulsion, he attend an Orange County Department of Education alternative school. At the end of the school year, Aaron will be notified of his right to request re-enrollment in an appropriate District program. Motion carried 4-1. Ms Dashiell voted no. |
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It was moved Dr. Simons, seconded by Mr. Harper, that Ronnie Hoang be expelled from the Huntington Beach Union High School District for the remainder of the 2001-02 school year for violation of California Education Code section 48900(a-2). It was further moved that during the period of expulsion, he attend an Orange County Department of Education alternative school. At the end of the school year, Ronnie will be notified of his right to request re-enrollment in an appropriate district program. Motion unanimously carried. |
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It was moved by Dr. Simons, seconded by Mrs. Henry, that Alma Bravo be expelled from the Huntington Beach Union High School District for the remainder of the 2001-02 school year for violation of California Education Code 48900(j). It was further moved that during the period of expulsion she attend an Orange County Department of Education alternative school. At the end of the school year, Alma will be notified of her right to request re-enrollment in an appropriate District program. Motion unanimously carried. |
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It was moved by Ms Dashiell, seconded by Mrs. Henry, that That Tien Do be expelled from the Huntington Beach Union High School District for the remainder of the 2001-02 school year for violation of California Education Code 48900(a-1). It was further moved that during the period of expulsion, he attend an Orange County Department of Education alternative school. At the end of the school year, Tien will be notified of his right to request re-enrollment in an appropriate District program. Motion unanimously carried. |
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NEW BUSINESS: (IX) |
Ms Dashiell commented on the process used for expelling students, indicating her concern that the district is sending its students to the Orange County Department of Education programs and not keeping them in the district. Dr. Simons announced that on February 15 he would be participating with Patricia Koch and Karen Gilden in a Trivia Contest at the Huntington Beach Library. Mr. Harper asked for an update on the status of the Huntington Beach High School swimming pool. Ms Castrey reported that there is tremendous support from the community and parents for the Huntington Beach City School District bond election, and asked staff to agendize adoption of a support position for this proposed bond. Dr. Roper reported she was one of fourteen Orange County superintendents who traveled to Sacramento on January 9-10 to meet and confer with legislators and other state officials regarding the financial status of the state. She also attended a ceremony honoring Carol Brouhle, one of five finalists for California Teacher of the Year. Dr. Koch added some items to the facilities update she had provided to Board members. Dr. Koch announced that the official ceremony for the Huntington Beach High School swimming pool was tentatively scheduled for April 19. The date will be confirmed after contact is made with other guests. Mr. Elsner indicated that the Annual Teacher Recruitment Fair will take place on Monday, February 4. |
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ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: (X) |
None. |
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ADJOURNMENT: |
The meeting was adjourned at 9:03 p.m. |