BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Susan Henry

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Debbie Coleman, Asst. Superintendent, Human Resources

Carol Osbrink, Asst. Superintendent, Educational Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Office

October 9, 2007

CALL TO ORDER:

The meeting was called to order at 7:00 p.m. by the Board President, Mrs. Henry.

CLOSED SESSION:  (I)

The Board recessed to Closed Session at 7:01 to discuss the Public Employee Performance Evaluation:  Superintendent - Government Code section 54957.

CALL BACK TO ORDER:

The meeting was called back to order at 7:34 p.m.  Mrs. Henry reported that the Board met in closed session regarding the Public Employee Performance Evaluation: Superintendent – Government Code section 54957.  There was nothing to report.

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was led by Jesse Dalton, Student Board Representative.

APPROVAL OF MINUTES:  (III-A)

It was moved by Mr. Harper, seconded by Ms Castrey, to approve the minutes of the regular meeting held September 11, 2007.

                                    Motional unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III-C)

Jesse Dalton, Student Representative to the Board from Fountain High School, presented reports for each school.

SUPERINTENDENT’S REPORT:  (III-D)

Dr. Riley reported that he and Dr. Carol Osbrink had attended a Read 180 Literacy Program workshop in New York.  He also referred to the Personnel Report and was pleased to recommend that our new Chief Business Official is Jeanette Ullrich and the Chief Facilities Official is Nelson Cayabyab.

STAFF PRESENTATION – EHS:  (III-E)

Kathleen Lommen, Assistant Principal, and staff and students presented highlights of the Art of Fashion, Cross-Curricular Project at Edison High School.

PUBLIC HEARING –

SUFFICIENCY OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2007-08:  (III-F)

A public hearing was held to accept input regarding the sufficiency of textbooks and instructional materials for the 2007-08 school year in the subject areas of Mathematics, Science, History-Social Science, English/Language Arts (including English Language Development), Foreign Language and Health, that are consistent with the content and cycles of the curriculum frameworks adopted by the California State Board of Education.  This public hearing is required by Education Code Section 60119.  The Board President gaveled the hearing open.  There being no input, the hearing was declared closed.

PUBLIC HEARING – SUBSTITUTION OF SUBCONTRACTOR:  (III-G)

A public hearing was held to consider the substitution of a subcontractor on Contract No. 0274 with Cavecche Engineering for Modernization at Huntington Beach High School.  JoAnne Cavecche and Shawn Zaidi spoke to the issue.  Staff provided information to the Board.

PRESENTATION – NEW STADIUMS:

(III-H)

Superintendent Dr. Van Riley and Director of Facilities, Nelson Cayabyab, introduced PJHM Architects, Leo Johnson and Daniel Hong, who presented architectural renderings for the new stadiums at Huntington Beach and Westminster high schools.  District staff, principals, teachers, and coaches have worked with PJHM for several months on these plans.  Dr. Riley stated he was very pleased to recommend to the Board that we renovate the two stadiums as the district was not able to fund them a few years ago.  We are now able to capture redevelopment funds which have to be used for facilities projects which were not included in the original plans.  Dr. Riley indicated that he was only presenting one set of plans for the Huntington Beach stadium which did not include the existing skateboard park as it would be a waste of money.  However, if the Board decided to keep the skateboard park, staff would come back with another set of plans.  All plans have been reviewed by many people who will be using the facilities.  The two stadiums will close two weeks after graduation 2008 and construction will commence.  The whole area will be under construction until the next graduation.  Whether the skateboard park is closed or relocated, Dr. Riley emphasized that it would have to be closed immediately construction begins.

Nelson Cayabyab provided information on PJHM Architects and their background and experience.  Board members asked questions, and staff responded.

Dr. Riley stated that the skateboard park issue will be brought back to the Board for a decision at the next meeting.

PUBLIC COMMUNICATION TO THE BOARD: (III-G)

Mr. Walter Schulte, community member, commented on The Bible as Literature.  Emily Bush, student, spoke in favor of religion in the schools.

Connie Birk, parent;  Alex Tolj, parent; Nick Jezulin, student;  Michael Mutrie, parent;  Carey Mangold, parent, and Nathan Birk, student, spoke in support of Edison High School lacrosse team gaining CIF status.

Richard Moore, community member, spoke in support of a Reads One book.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Dr. Simons, to approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report, and the exception of items IV-U, Rescind of Award of Bid, and IV-V, Award of Bid, which were pulled by Mrs. Henry for separate consideration.

                                    Motion unanimously carried.

PURCHASE ORDERS:  (IV-A)

Approval was granted for purchase orders in the amount of $2,833,344.94 as presented. 

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 5 as presented, with addendum. 

FIELD TRIPS:

(IV-C)

Approval was granted for Field Trips as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-D)

Approval was granted for the Professional and Official Business Activities as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented, with addendum. 

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

CROP INTERAGENCY AGREEMENT AND CLASSES FOR 2007-08:  (IV-G)

Approval was granted for the Interagency Agreement (Number 0480) with Coastline Regional Occupational Program (CROP) for the purpose of providing instruction in designated occupational programs and classes using district facilities and staff during the 2007-08 school year.

AGREEMENT WITH ASSISTANCE LEAGUE OF HUNTINGTON BEACH FOR DENTAL REFERRAL SERVICES FOR 2007-08:  (IV-H)

Approval was granted to renew the agreement with the Assistance League of Huntington Beach so that the school nurses may continue to screen students in need of dental care and make patient referrals to the Assistance League for dental services.  The Assistance League will arrange for appointments with a local participating dentist, pay dental fees (except in cases where services are donated), and maintain records.  Students under the age of 18 must be accompanied by a parent or guardian to dental appointments.  The period of the agreement is October 1, 2007 through June 30, 2008, with no cost to the district.

APPLICATION FOR FUNDING – CAHSEE INTENSIVE INSTRUCTION AND SERVICES:  (IV-I)

Approval was granted to submit the CAHSEE Intensive Instruction and Services Application to the California Department of Education.  Funding, under AB 1802, has been allocated to assist schools in providing instruction and services for students in the class of 2008 who have not yet passed the California High School Exit Exam.  Anticipated amount for the district is $234,378 based on $520 per eligible 12^th grade student.  Any remaining state funds, at an amount to be determined, may be allocated to support students in the class of 2009 who have not passed the CAHSEE.

CONTRACT CHANGE NOTICES:  (IV-J)

Approval was granted for the change notices to the contracts as presented which were previously awarded.

SUBSTITUTION OF SUBCONTRACTOR:  (IV-K):

Approval was granted for the substitution of a subcontractor on contract No. 0349 with Scorpio Enterprises for Modernization No. 2 at Westminster High School.

SUBSTITUTION OF SUBCONTRACTOR:  (IV-L)

Approval was granted for the substitution of subcontractors on Contract No. 0300 with PW Construction for Modernization No. 2 at Edison High School.

SUBSTITUTION OF SUBCONTRACTOR:  (IV-M)

Approval was granted for the substitution of a subcontractor on Contract No. 0274 with Cavecche Engineering for Modernization No. 1 at Huntington Beach High School.

PURCHASE OF GROUNDS EQUIPMENT USING CONTRACTS OF THE STATE OF CALIFORNIA:

(IV-N)

Approval was granted for the purchase of grounds equipment through Tiger Mowers, Inc. and John Deere Company using contracts from the State of California.

NOTICE OF COMPLETION – D.O.:  (IV-O)

Approval was granted to file a Notice of Completion on Contract 0272 for the Site Preparation for Support Workroom and Exterior Signage at the District Office by MSH Construction, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION – MHS:  (IV-P)

Approval was granted to file a Notice of Completion on Contract 9830 for Marina High School Modernization: Environmental Removal by Miller Environmental, and to pay the 10 percent retention.

AGREEMENT WITH AGIS INSURANCE SERVICES:  (IV-Q)

Approval was granted to enter into an agreement with AGIS Insurance Services to use an online system to provide information regarding eldercare and long-term care in conjunction with a voluntary long-term care insurance program with UNUM Insurance Company.

MODIFICATION OF AGREEMENT FOR USE – FOUNDERS VILLAGE:  (IV-R)

Approval was granted to modify the period of agreement between the city of Fountain Valley and the Huntington Beach Adult School for the use of the Fountain Valley Senior and Community Center for Adult School classes.  The period of agreement shall be extended indefinitely, with either party having the right to cancel by giving 30 days written notice.  All other provisions of the agreement remain unchanged.

QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS:

(IV-S)

The quarterly report on Williams Uniform Complaints was presented for the first quarter of the fiscal year 2007-08.

AUGUST 2007 DISBURSEMENTS:  (IV-T)

A recap of the payments processed during the month of August 2007 was presented.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-W)

Approval was granted to adopt a resolution that authorizes the transfers made within the approved budget of various funds for 2007-08.

RESOLUTION

NO. 8:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESCIND AWARD OF BID:  (IV-U)

It was moved by Mr. Garland, seconded by Ms Castrey, to rescind the award of a contract to Tek-Up Construction for Bid No. 1016 for Valley Vista High School Modernization as the contractor has failed to execute the agreement and provide the required documents within the time stipulated in the bid documents.

                                    Motion unanimously carried.

AWARD OF BID:

(IV-V)

It was moved by Dr. Simons, seconded by Ms Castrey, to award Bid No. 1016 for Valley Vista High School Modernization to the second lowest bidder, MSH Construction, in the amount of $1,418,370 and reject all other bids as being higher in cost.

                                    Motion unanimously carried.

AGREEMENT WITH NTI GROUP, INC., FOR CONNECT-ED MESSAGE SERVICES:  (V-A)

Following a staff presentation, it was moved by Mr. Garland, seconded by Ms Castrey, to approve the agreement with The NTI Group, Inc., to utilize Connect-ED services to deliver any-time messages for school-to-parent, staff and board communications.  The initial service period shall be through June 30, 2008, with annual renewals through June 30, 2014.  The initial support fee will be $1,900 and the message fee will be $2.70 per student enrolled for a total first-year cost of $45,100 to be paid with general funds.  The message fee for subsequent years will be $3.30 per student enrolled.

                                    Motion unanimously carried.

RESOLUTION AND CERTIFICATION – SUFFICIENCY OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR

2007-08:  (V-B)

Following a public hearing, it was moved by Mr. Garland, seconded by Ms Castrey, for the adoption of the resolution and for the certification declaring that, for the 2007-08 school year, students were provided with sufficiency of textbooks and instructional materials that are aligned with the standards of the curriculum frameworks adopted by the State Board of Education in the four core areas of English/Language Arts, Mathematics, History/Social Science, and Science; and in health and foreign language courses; and 9-12 science laboratory equipment.  In order to receive state funding for textbooks, this resolution and certification are required by Education Code sections 60119 and 60422.

RESOLUTION

NO. 9:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

SKATEBOARD PARK:  (VI-A)

Dr. Riley described the negotiations which have taken place so far.  He indicated that the district will need an agreement with the City of Huntington Beach to terminate the lease agreement or the Board would need to take action should it decide to relocate or close the skateboard park.  Following Board discussion, it was agreed that Dr. Riley would make immediate contact with the City and come back with a recommendation at the November 13 Board meeting.

AGREEMENT WITH CHURCH OF JESUS CHRIST OF LATTER-DAY SAINTS FOR FVHS STUDENT PARKING:  (VI-B)

It was moved by Mr. Harper, seconded by Ms Castrey, to approve the agreement with the Church of Jesus Christ of Latter-day Saints to allow Fountain Valley High School students to park in the church’s Bushard Meeting House parking lot located at 17500 Bushard Street in Fountain Valley.  The agreement allows 169 parking stalls to be utilized by Fountain Valley students to park during the school day for the 2007-08 school year.  There are no costs associated with the agreement.

                                    Motion unanimously carried.

ELEMENTARY SCHOOL SITES:

(VI-C)

At the request of the Board, the Superintendent presented information related to availability of surplus elementary school sites that could be considered for purchase to relocate the District Adult Education Center.  Dr. Riley indicated that it makes no sense to purchase any of the sites at the elementary school districts.  Options at this time are to consider building on one of our high school sites.  Following discussion, it was agreed to keep the committee comprised of Dr. Riley, Dr. Simons and Mr. Garland going and look at other options at our own sites.

TEACHERS' SALARY SCHEDULES 2007-08:  (VII-A)

It was moved by Ms Castrey, seconded by Mr. Garland, to revise the salary schedules for 2007-08 for Teachers, Hourly Teacher-Coast High School/Home Teaching, and Adult Education Hourly Teachers, to include the 4.54 percent increase retroactive to July 1, 2007 as previously negotiated in the DEA bargaining contract.

                                    Motion unanimously carried.

CLASSIFIED SALARY SCHEDULE 2007-08:

(VII-B)

It was moved by Ms Castrey, seconded by Dr. Simons, to revise the salary schedule for 2007-08 for Classified Personnel to include the 4.54 percent increase retroactive to July 1, 2007 as previously negotiated in the CSEA bargaining contract.

                                    Motion unanimously carried.

PUPIL SERVICES SALARY SCHEDULE 2007-08:  (VII-C)

It was moved by Mr. Garland, seconded by Ms Castrey, to revise the salary schedule for 2007-08 for Pupil Personnel Services staff to include the 4.54 percent increase retroactive to July 1, 2007 as previously negotiated in the HBPSA bargaining contract.

                                    Motion unanimously carried.

PROPOSED SALARY INCREASE FOR 2007-08 FOR CERTIFICATED ADMINISTRATORS, CLASSIFIED MANAGEMENT AND CONFIDENTIAL EMPLOYEES:  (VII-D)

It was moved by Mr. Garland, seconded by Ms Castrey, to grant a 4.54 percent salary increase for 2007-08 to all certificated administrators, classified management and confidential employees retroactive to July 1, 2007.

                                    Motion unanimously carried.

PROPOSED SALARY INCREASE FOR 2007-08 FOR CLASSIFIED SERVICE EXEMPT EMPLOYEES:  (VII-E)

It was moved by Mr. Garland, seconded by Ms Castrey, to grant a 4.54 percent increase for 2007-08 for all classified service exempt employees for work performed on or after July 1, 2007.

                                    Motion unanimously carried.

REMUNERATION OF THE BOARD:  (VII-F)

It was moved by Ms Castrey, seconded by Mr. Garland, to increase the Board of Trustees’ monthly stipend by 5 percent as stipulated in Education Code section 35120(e) and Board Bylaw 9250, effective July 1, 2007.

                                    Motion carried 4-1.

                                    Mr. Harper voted no.

EMPLOYMENT OF TEACHERS WITH EMERGENCY PERMITS:  (VII-G)

It was moved by Mr. Garland, seconded by Ms Castrey, to approve the teachers employed on the basis of an emergency permit (Provisional Internship Permit or Short-Term Staff Permit) during the 2007-08 school year.

                                    Motion unanimously carried.

APPOINTMENT TO THE PERSONNEL COMMISSION:  (VII-H)

The classified employees have submitted the name of Betty Dabney as their nominee to serve a three-year term on the Personnel Commission.  This term will commence on December 1, 2007.  It was moved by Mr. Garland, seconded by Ms Castrey, to appoint Ms Dabney as Personnel Commissioner for a three-year term beginning December 1, 2007.

                                    Motion unanimously carried.

STUDENT EXPULSIONS:

(VIII-A)

It was moved by Ms Castrey, seconded by Mr. Harper, that having completed the term of expulsion by Westminster School District, student No. 364577 be enrolled in the Huntington Beach Union High School District and that an IEPT meeting be held to determine educational placements.

                                    Motion unanimously carried.

It was moved by Mr. Harper, seconded by Mr. Garland, that the term of expulsion of student No. 354930 determined by the Fontana Unified School District for violation of California Education Code 48900(k) be upheld.  It was further moved that she continue to attend ACCESS during the remainder of her expulsion period.  It was further moved that she be allowed to enroll at Westminster High School in January 2008 for the spring semester.

                                    Motion unanimously carried.

It was moved by Mr. Garland, seconded by Ms Castrey, that having completed the term of expulsion by the Garden Grove Unified School District, student No. 364565 be enrolled in the district’s Community Day School for the remainder of the 2007-08 fall semester and be transferred to Westminster High School for the spring semester.

                                    Motion unanimously carried.

NEW BUSINESS:

Mr. Harper discussed the district moratorium with regard to new sports at each campus.  Following Board discussion, Dr. Riley indicated that he would bring this item to the Board for consideration at the November Board meeting.

Mr. Harper proposed that The Bible as Literature be placed on the November agenda for consideration.  Motion died for lack of a second.

Ms Castrey indicated she would like to attend the Federal Relations Network conference in February.

Mrs. Henry indicated she would not be able to attend RBO meetings for the next two months.  Mr. Garland will attend the October 23 meeting on her behalf.

Mrs. Henry asked Mr. Harper if he would be able to attend the Board agenda review meeting on the Thursday prior to the next Board meeting (November 8 at 5 p.m.)

ANY OTHER COMMUNICTION TO THE BOARD:

Cathy Lichodziejewski, DEA President, thanked the Board on behalf of the DEA and to Mae Krause for a wonderful Health Faire.

Connie Birk asked about her role as a parent advisor.  Dr. Riley will be in contact with the school principal.

ADJOURNMENT:

The meeting was adjourned by President, Mrs. Henry, at

10:00 p.m.

______________________________

                           Clerk

______________________________

                        Secretary