BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Matthew Harper

Susan Henry

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Patricia Koch, Asst. Superintendent, Business Services

Carol Osbrink, Asst. Superintendent, Educational Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Education Center

October 12, 2004

CALL TO ORDER:

The meeting was called to order at 6:42 p.m. by the Board President, Dr. Simons.

CLOSED SESSION: (I)

The Board recessed to closed session at 6:43 p.m. to consider the following items:

1.      Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6.  Present were Agency Negotiators Kathy Miller and Patricia Koch.  Also present was Van Riley.

2.      Conference with Real Property Negotiators – Property Address:  Park View School, 16666 Tunstall Lane, Huntington Beach.  Agency Negotiator:  Patricia Koch.  Negotiating Parties:  Ocean View School District and Huntington Beach Union High School District.  Under Negotiation:  Price and Terms of Payment

3.      Conference with Real Property Negotiators – Property Address:  Maintenance, Operations and Transportation, 515 Yorktown Avenue, Huntington Beach.  Agency Negotiator:  Patricia Koch.  Negotiating Parties:  To be determined and Huntington Beach Union High School District.  Under Negotiation:  Price and Terms of Payment

CALL BACK TO ORDER:

The meeting was called back to order at 7:44 p.m. by the President, Dr. Simons, who reported that in Closed Session the Board had received a negotiations update and met with real property negotiators listed above.  No action was taken.

Dr. Simons also reported out from the Special Board meeting held September 27, 2004 when no action was taken.

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was given.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-A)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III-B)

Elliott Pham, Student Representative to the Board from Westminster High School, gave a report.

APPROVAL OF MINUTES:  (III-C)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the minutes of the regular Board meeting held September 14, 2004.

                                                            Motion unanimously carried.

It was moved by Mrs. Henry, seconded by Mr. Garland, to approve the minutes of the special Board meeting held September 27, 2004, with a correction to show that Ms Castrey was absent.

                                                             Motion carried 4-0.

                                                             Ms Castrey abstained.

STUDENT WORK DISPLAY – MHS:

(III-D)

Principal, Steve Roderick, and Department Coordinator, Carol Cole, presented student work from Marina High School which is being displayed in the Board Room during the month of October.

PUBLIC COMMUNICATION TO THE BOARD: (III- E)

None.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the Consent Calendar as presented, with the one item of addenda to IV-E, Contracts and Consulting Agreements.  Mr. Harper pulled one item from IV-D, Field Trips, Fountain Valley High School Band, Orchestra and Guard students to perform at Disney World and on the Carnival Fantasy Ship in Orlando, Florida and the Bahamas, for separate consideration. 

                                                              Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Purchase orders in the amount of $619,783.00 were approved as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Classified and Certificated Personnel Report No. 3 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented, with the exception of the following item which was pulled by Mr. Harper for separate consideration:  Fountain Valley High School Band, Orchestra and Guard students to perform at Disney World and on the Carnival Fantasy Ship in Orlando, Florida and the Bahamas.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

SETTLEMENT AGREEMENT – PARENTS OF A SPECIAL EDUCATION STUDENT, HBUHSD, AND ORANGE HEALTH CARE AGENCY:  (IV-F

Approval was granted for the final settlement agreement between the parents of a special education student, Huntington Beach Union High School District, and Orange Health Care Agency.  All parties, including representing counsels, have agreed to the terms of the agreement for appropriate school placement and related educational and health services for the student during the 2004-05 school year.  The district agreed to pay attorney’s fees in the amount of $5,500 and to reimburse the parents in the amount of $1,050 for independent educational evaluation.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS -

WOCCSE:  (IV-G)

Approval was granted to enter into the non-public school/agency contracts as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

PART C RESPITE COSTS REIMBURSEMENT -WOCCSE:  (IV-H)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,728 for the period June 1, 2004 to February 28, 2007.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT - WOCCSE:  (IV-I)

Approval was granted to reimburse the parent in an amount not to exceed $1,050 for transportation of a special education student for the period September 1, 2004 through June 30, 2005.

SPECIAL EDUCATION FINAL SETTLEMENT AGREEMENT- CASE SN 04-02065 - WOCCSE:  (IV-J)

Approval was granted of the final Settlement Agreement in the matter of Special Education Hearing Office Case No. SN 04-02065.

NEW BASIC TEXTBOOK ADOPTION – THIRD LIST:  (IV-K)

Approval was granted to adopt the new basic textbooks (third list) for the 2004-05 school year.  The thirty-day review period has been completed according to district policy. 

NEW BASIC TEXTBOOK ADOPTION – FOURTH LIST:

(IV-L)

Approval was granted to commence the adoption of the new basic textbooks (fourth list) for the 2004-05 school year according to district policy.

CROP INTERAGENCY AGREEMENTS:

(IV-M)

Approval was granted for the General Interagency Agreement (No. 9437) and the Specific Interagency Agreement (No. 9438) for Support Services with Coastline Regional Occupational Program (CROP) for the purpose of providing instruction in designated occupational programs using district facilities and staff during the period July 1, 2004 through June 30, 2005. 

ACCEPTANCE OF FUNDING – INTERNATIONAL BACCALAUREATE PROGRAM AT OVHS:  (IV-N)

Approval was granted to accept International Baccalaureate (IB) program funding in the amount of $22,978 from the California Department of Education.  The funds will be used during the period July 1, 2004 through September 30, 2005 to support professional development for teachers and to help pay the IB test fees for economically disadvantaged students at Ocean View High School.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

ADULT EDUCATION COURSE – FOREIGN LANGUAGE FOR THE WORKPLACE:  (IV-O)

Approval was granted to include “Foreign Language for the Workplace” in the Huntington Beach Adult School’s course offerings for the 2004-2005 school year.  The list of courses of study was approved by the Board of Trustees on September 14, 2004.

AGREEMENT WITH ASSISTANCE LEAGUE OF HUNTINGTON BEACH FOR DENTAL REFERRAL SERVICES:  (IV-P)

Approval was granted for an agreement between the district and the Assistance League of Huntington Beach to allow school nurses to screen students in need of dental care and make patient referrals to the Assistance League for dental services.  The Assistance League will arrange for appointments with a local participating dentist, pay dental fees and maintain records.  Students under the age of 18 must be accompanied by a parent or guardian to dental appointments.  The period of the agreement is August 11, 2004 through June 30, 2005, with no cost to the district.

CONTRACT FOR CONSTRUCTION MANAGEMENT SERVICES FOR HBHS MODERNIZATION PROJECTS:  (IV-Q)

Approval was granted for a contract with McCarthy Building Companies for Construction Management Services for Huntington Beach High School Modernization Projects No. 2 and No. 3.

REIMBURSEMENT FUNDS FROM UNDERGROUND STORAGE TANK CLEANUP FUND:  (IV-R)

Approval was granted for $70,175 from the Underground Storage Tank Cleanup Fund to be designated for future costs for testing and cleanup at former Underground Storage Tank Sites.

PATTI’S PRESCHOOL LEASE AGREEMENT – AMENDMENT NO. 2:  (IV-S)

Approval was granted for Amendment No. 2 to the lease for Patti’s Preschool.

AUGUST 2004 DISBURSEMENTS:  (IV-T)

A recap of the payments processed during the month of August 2004 was presented.

RECLASSIFICA-TION AND DESTRUCTION OF RECORDS:  (IV-U)

Approval was granted for the listed records to be classified as Class 3 records and their destruction was authorized. 

RESOLUTION – PRE-QUALIFICATION OF CONSTRUCTION CONTRACTORS:

(IV-V)

Approval was granted to adopt a resolution authorizing the prequalification of construction contractors for upcoming new construction, repair and rehabilitation projects.  It is also recommended that the Board approve a standard Bidder’s Prequalification Application Form. 

RESOLUTION

 NO. 13:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION -HUNTINGTON BEACH/FOUNTAIN VALLEY HAZARD MITIGATION PLAN:  (IV-W)

Approval was granted to adopt a resolution approving the joint Huntington Beach/Fountain Valley Hazard Mitigation Plan.

RESOLUTION

 NO. 14:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

GANN RESOLUTION:

(IV-X)

Approval was granted to adopt the resolution establishing the appropriations limits for 2003-04 and for 2004-05.

RESOLUTION

 NO. 15:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

ITEM IV-D – FIELD TRIP BY FVHS: 

It was moved by Mrs. Henry, seconded by Ms Castrey, to approve the Fountain Valley High School Band, Orchestra and Guard students to perform at Disney World and on the Carnival Fantasy Ship in Orlando, Florida and the Bahamas.

                                     Motion carried 4-1.

                                    Mr. Harper voted no.

JOINT POWERS AGREEMENT -ORANGE COUNTY SPECIAL EDUCATION LEGAL ALLIANCE:

(V-A)

It was moved by Ms Castrey, seconded by Mrs. Henry,  for the district to enter into a Joint Powers Agreement to be known as the Orange County Special Education Legal Alliance at a cost of $.50 per Average Daily Attendance (ADA) per year.

                                    Motion unanimously carried.

BOARD POLICY REVISIONS:  (VI-A)

It was moved by Ms Castrey, seconded by Mr. Garland, to approve the following Board policy for first reading in the continued revision of existing policies and administrative regulations:

BP 3430 – Business and Non-Instructional Operations

Investment Policy

                                    Motion unanimously carried.

NEW BUSINESS:

Board members indicated whether or not they planned to attend the Orange County School Boards Association dinner meeting on November 17.

Dr. Simons indicated that he would like to discuss a change in the structure of regular board meetings at the December Organizational Board meeting, by adding a place for the superintendent to present a report immediately following the Board member reports.

Dr. Riley and Dr. Simons will be attending the Teacher of the Year Awards Ceremony on October 27.

Members were reminded of the CROP Open House on November 4 from 9 a.m. to 12 noon.

There will not be a Study Session Board Meeting on October 26.

Board members were reminded of the October 17 Opening of the Community Day School at Westminster Mall.

ANY OTHER PUBLIC COMMUNICATION TO THE BOARD:

There was no other public communication.

ADJOURNMENT:

The meeting was adjourned at 8:17 p.m.

______________________________

                           Clerk

______________________________

                        Secretary