BOARD MEMBERS PRESENT:

Bonnie Castrey

Susan Henry

Matthew Harper

Brian Garland

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Carrie Delgado, Assistant Superintendent, Business Services

Kathy Miller, Assistant Superintendent, Educational Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

Debbie Coleman, Asst. Superintendent, Human Resources

PLACE AND DATE OF MEETING:

District Office

October 12, 2010

CALL TO ORDER:

The meeting was called to order at 4:32 p.m. by the Board President, Mr. Garland.

CLOSED SESSION:  (I)

The Board recessed to Closed Session at 4:33 p.m. to consider Public Employment: Superintendent – Government Code 54957.

CALL BACK TO ORDER:

The meeting was reconvened at 7:32 p.m.  Mr. Garland announced that the Board had interviewed potential candidates for the position of Interim Superintendent.  He stated that the Board has made a selection and the individual selected will now go through another process negotiating a contract before the name is announced.

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES:  (III-A)

It was moved by Dr. Simons, seconded by Ms Castrey, to approve the minutes of the regular Board meeting held September 14, 2010 and the special Board meeting held September 21, 2010.

                                    Motion unanimously carried. 

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORTS:  (III-C)

Willy Tsai, Student Representative from Fountain Valley High School, presented reports on campus activities.

SUPERINTENDENT’S REPORT:  (III-D)

Dr. Riley reminded Board members of the grand opening of the Ocean View High School swimming pool on Wednesday, October 20 at 3:30 p.m.  Invitation will be distributed later in the week. 

Dr. Riley commented on AB 3632 – Mental Health funding. 

Dr. Riley announced that Jaime Knight’s Commercial Recording Arts Department which is part of APA at Huntington Beach High School is the tentative recipient of a Golden Bell Award from CSBA.  The winner will be announced on Saturday, December 4 at the CSBA Annual Education Conference in San Francisco.

Dr. Riley indicated that the Board will be voting on the track bids for Edison, Fountain Valley, Marina and Ocean View high schools.  He described the project and expressed thanks to all concerned.

STAFF RECOGNITION - FIRST-YEAR TEACHER OF THE YEAR 2009-10:  (III-E)

The Board recognized the district’s First-Year Teacher of the Year 2009-10, Thomas Ngo from Fountain Valley High School.

STAFF PRESENTATION – FVHS:  (III-F)

Fountain Valley High School Principal, Chris Herzfeld, and staff featured their theater program under the direction of theater teacher, Crystal Jerabek.  The students and teachers of the Fountain Valley High School theater program shared their recent successes with the school board.

PUBLIC HEARING –

SUFFICIENCY OF TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2010-2011:  (III-G)

A public hearing was held to accept input regarding the sufficiency of textbooks and instructional materials for the 2010-2011 school year in the subject areas of Mathematics, Science, History-Social Science, English/Language Arts (including English Language Development), Foreign Language and Health that are consistent with the content and cycles of the curriculum frameworks adopted by the California State Board of Education.  This public hearing is required by Education Code section 60119.  Mr. Garland gaveled the hearing open.  There being no input, the hearing was declared closed.

PUBLIC COMMUNICATION TO THE BOARD:  (III-H)

Karen Jackle, community member, announced the “Huntington Beach Reads 4^th Year Book” and encouraged teachers to include this book in their curriculum.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Mrs. Henry, that the Consent Calendar be approved as presented with the exception of item IV-W, Appointment to the Personnel Commission, which was pulled by Mr. Harper for separate consideration, and with addendum to item IV-B, Personnel Report.

                                    Motion unanimously carried.

PURCHASE ORDERS:  (IV-A)

Purchase orders in the amount of $1,038,964.65 were approved as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Personnel Report No. 4 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS: 

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE - NO. 1363:  (IV-G)

Approval was granted to reimburse the parent in an amount not to exceed $3,300 for transportation of a special education student for the period August 31, 2010 to June 30, 2011.

CROP INTERAGENCY AGREEMENT AND CLASSES FOR 2010-2011:  (IV-H)

Approval was granted for the Interagency Agreement (Number 1437) with Coastline Regional Occupational Program (CROP) for the purpose of providing instruction in designated occupational programs and classes using district facilities and staff during the 2010-2011 school year.

STUDENT FIELD PLACEMENT AGREEMENTS WITH CSULB:

 (IV-I)

Approval was granted for the Student Field Placement Agreements with California State University, Long Beach, in order for the district to provide clinical fieldwork experience/internships for dietetic interns.  The interns will be supervised by appropriate certified district staff.  The agreements will be in place for a five-year period and may be terminated by either party upon thirty-day notice.

ACCEPTANCE OF FUNDING – EDUCATION FOR HOMELESS CHILDREN AND YOUTH:  (IV-J)

Approval was granted to accept funding from the California Department of Education for the Education for Homeless Children and Youth Program.  These funds in the amount of $27,619 will be used to provide educational programs and services for identified homeless students from July 1, 2010 to June 30, 2011.  No district matching funds are required.  Authorization to expend funds upon receipt was granted.

REIMBURSEMENT FOR PUBLIC SCHOOL CHOICE:  (IV-K)

Approval was granted for the Huntington Beach Union High School District to provide transportation reimbursement to the parents of students who qualify for public school choice as follows: 373820, 373857, 360212, 376769, 378954, 367563, 367601, 378585, 373155, 370021, 377843, 376529, 381515, 381633 and 374308.  This allows the students to attend another school under the Title I, Part A of the Elementary and Secondary Education Act of 1965 (ESEA), as amended by the No Child Left Behind Act of 2001 (NCLB) for school improvement

NEW BASIC TEXTBOOK ADOPTION –

SECOND LIST 2010- 2011:  (IV-L)

Approval was granted to commence the adoption of the new basic textbooks (Second List) for the 2010-2011 school year according to district policy.

GRANT APPLICATION – TARGET FIELD TRIP GRANT – OVHS:

(IV-M)

Approval was granted for Ocean View High School to submit an application to the Target Field Trip grant program in the amount of $700.  The proposed field trip will allow Special Education students to visit the Museum of Tolerance and help develop acceptance of differences and empathy for the struggles of others.  In addition, the students will be exposed to the historic and present dynamics of prejudice and discrimination.  The field trip is scheduled for March 2011.  No matching funds were required.  Authorization to expend funds upon receipt was granted.

SALES OF SURPLUS/

OBSOLETE

DISTRICT VEHICLES OR EQUIPMENT:

(IV-N)

Approval was granted to dispose of the listed surplus/obsolete district vehicles or equipment by public auction through Inter Schola, 1004 O’Reilly Avenue, Third Floor, San Francisco, CA 94129.

RESCIND AWARD OF BID NO. 1106:  (IV-O)

Approval was granted to rescind the award of a contract to P.H. Hagopian Contractor, Inc., for Bid No. 1106 for Multi-Site Track and Field Improvements on the basis that they have properly documented facts establishing grounds for withdrawal.

PRE-QUALIFIED BIDDERS – LIST NO. 23:  (IV-P)

Approval was granted for List No. 23 of pre-qualified bidders for upcoming school repair and rehabilitation projects.

AWARD OF BIDS:  (IV-Q)

Approval was granted to award bids to the successful bidders as presented.  It was further moved hat all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

CONTRACT CHANGE NOTICES:  (IV-R)

 Approval was granted for the change notices to the contracts as presented which were previously awarded.

NOTICE OF COMPLETION – CONTRACT NO. 1227 – HBHS:  (IV-S)

Approval was granted to file a Notice of Completion on Contract No. 1227 for the APA Storage Building at Huntington Beach High School by Cornerstone General, Inc., and to pay the ten percent retention after filing.

NOTICE OF COMPLETION – CONTRACT NO. 1229 – FVHS & EHS:

(IV-T)

Approval was granted to file a Notice of Completion on Contract No. 1229 for Site Modernization at Fountain Valley and Edison high schools by Terra Pave, Inc., and to pay the ten percent retention after filing.

AUGUST 2010 DISBURSEMENTS:  (IV-U)

A recap of the payments processed during the month of August 2010 was presented. 

QUARTERLY REPORT ON WILLIAMS UNIFORM COMPLAINTS:

 (IV-V)

The quarterly report on Williams Uniform Complaints was presented for the first quarter of the fiscal year 2010-11.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-X)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2:010-11.

      RESOLUTION       NO. 14:

AYES:                        HARPER, HENRY, SIMONS, CASTREY, GARLAND

NOES:                        NONE

ABSENT:       NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE INCOME, EXPENDITURES, AND RESERVES - GENERAL FUND:

(IV-Y)

The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income, expenditures and reserves in the net amount of $1,665,146 within the General Fund for the fiscal year 2010-11.

      RESOLUTION       NO. 15:

AYES:                        HARPER, HENRY, SIMONS, CASTREY, GARLAND

NOES:                        NONE

ABSENT:       NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE INCOME AND EXPENDITURES - Adult EdUCATION FUND:  (IV-Z)

The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures in the net amount of $91,577 within the Adult Education Fund for the fiscal year 2010-11.

      RESOLUTION       NO. 16:

AYES:                        HARPER, HENRY, SIMONS, CASTREY, GARLAND

NOES:                        NONE

ABSENT:       NONE

                                                Resolution unanimously adopted.

      RESOLUTION AND       CERTIFICATION –       SUFFICIENCY OF       TEXTBOOKS AND       INSTRUCTIONAL       MATERIALS FOR       2010-2011:  (IV-AA)

Following a public hearing, approval was granted for the adoption of the resolution and for the certification declaring that, for the 2010-2011 school year, students were provided with sufficiency of textbooks and instructional materials that are aligned with the standards of the curriculum frameworks adopted by the State Board of Education in the four core areas of English/Language Arts, Mathematics, History/Social Science, and Science; and in health and foreign language courses; and 9-12 science laboratory equipment.  In order to receive state funding for textbooks, this resolution and certification are required by Education Code sections 60119 and 60422.

      RESOLUTION       NO. 17:

AYES:                        HARPER, HENRY, SIMONS, CASTREY, GARLAND

NOES:                        NONE

ABSENT:       NONE

                                                Resolution unanimously adopted.

APPOINTMENT TO THE PERSONNEL COMMISSION:  (IV-W)

The classified employees have submitted the name of Betty Dabney as their nominee to serve a three-year term on the Personnel Commission.  This term will commence on December 1, 2010.  It was moved by Mr. Harper, seconded by Ms Castrey, to appoint Ms Dabney as Personnel Commissioner for a three-year term beginning December 1, 2010.

                                                Motion unanimously carried.

NEW BUSINESS:  (VI)

Ms Castrey asked staff to send a letter to the appropriate English teachers encouraging them to do “Huntington Beach Reads.”

Dr. Simons indicated that the Measure C event would be postponed until after the first of the year.

ANY OTHER PUBLIC COMMUNICATION TO THE BOARD:  (VII)

None.

ADJOURNMENT:

The meeting was adjourned by the President, Mr. Garland, at

8:32 p.m.

______________________________

                           Clerk

______________________________

                        Secretary