BOARD MEMBERS PRESENT:

Bonnie Castrey

Susan Henry

Brian Garland

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Carol Osbrink, Asst. Superintendent, Educational Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Education Center

November 8, 2005

CALL TO ORDER:

The meeting was called to order at 6:35 p.m. by the Board President, Ms Castrey.

CLOSED SESSION:  (I)

The Board recessed to closed session at 6:36 p.m. to consider:

1.      Public Employee Discipline/Dismissal/Release – Government Code section 54957 and Education Code section 44943

2.      Public Employee Performance Evaluation:  Superintendent - Government Code section 54957

3.      Conference with Legal Counsel on One Case, Huntington Beach Union High School District v. KPI Architects, Inc., Orange County Superior Court Case No. 04CC00121

4.      Negotiations Update – Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6.  Present were Agency Negotiators Kathy Miller and Steve Ritter. Also present was Van Riley

CALL BACK TO ORDER:

The meeting was called back to order at 7:35 p.m. Ms Castrey reported that the Board took action to terminate a public employee effective November 9, 2005.  The motion was made by Mr. Harper, seconded by Mrs. Henry.  Motion unanimously carried.

Further action was taken to extend the Superintendent’s contract to June 30, 2008, to grant one additional vacation day per annum, and to increase his business related expenses from $400 to $500 per month.  The motion was made by Mr. Garland, seconded by Dr. Simons.  Motion unanimously carried.

PLEDGE OF ALLEGIANCE: (II)

The Pledge of Allegiance was given.

APPROVAL OF MINUTES:  (III-A)

It was moved by Mrs. Henry, seconded by Mr. Garland, to approve the minutes of the regular Board meeting held October 11, 2005.

                                                Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORTS:  (III-C)

Stephanie Lucas, Student Representative from Marina High School, presented a report.

SUPERINTENDENT’S REPORT:  (III-D)

Dr. Riley provided Board members with a small brochure containing responses to the Superintendent’s questions asked at the Leadership Team workshop held in August.  Dr. Riley complimented administrators on the quality of their dedication to students.

Dr. Riley gave a short presentation on the new Education Center presently awaiting renovation.  He reported that Steve Ritter and he have met with two leasing firms to help lease out tenant space.  We will move forward with CB Richard Ellis in finding a tenant

STAFF PRESENTATION – OVHS BUSINESS:

(III-E)

Principal Karen Gilden, teacher Roger Keating, and two students, Jimmy Vo and Adel Deloera, presented information on Ocean View High School’s Business Academy program which has been recognized as an exemplary program in California.

PRESENTATION – STUDENT INFORMATION SYSTEMS:  (III-F)

Dr. Riley recognized the student information focus group preliminary report, stating that district staff, under the direction of Wray Miller, Director of Information Services, has compiled a site-by-site comparison of what the district offers.  Dr. Riley indicated that the district has an outstanding program, developed in-house, which is far superior to anything which could be purchased off the shelf.  He thanked Wray and his team for everything they do in the area of technology.

PRESENTATION – NEW DISTRICT OFFICE:

(III-G)

Steve Ritter, Assistant Superintendent, Business Services, introduced Don Pender, Project Director with LPA architectural firm, to provide an update on what has been done to date with regard to the new Education Center.  Mr. Pender introduced members of his team who have been working directly with district staff on the architectural plans.  Renderings were displayed and LPA staff explained the proposed plans in detail.  These renderings will remain on display in the lobby for a few days and will then be rotated to each division so that staff members can study them.

PRESENTATION – FOOD AND NUTRITION SERVICES:

(III-H)

Lauren Teng, Director of Food and Nutrition Services, provided a brief overview of the program and highlights of changes which will be taking place in child nutrition.  Pamela Williams, Nutrition Specialist, described the new guidelines.  Dr. Riley indicated that new board policies updating the new federal guidelines will be brought to the Board in the near future.  Board members asked questions relating to ASB sales and staff responded.  Ms Castrey stated that our district has a lot to share with colleagues and other boards and administrators.  She thanked Ms Teng and suggested that when applications come forward for the CSBA conference, Food and Nutrition Services put in a proposal to make a similar presentation in San Francisco.

PUBLIC COMMUNICATION TO THE BOARD:  (III-I)

None.

CONSENT CALENDAR :  (IV)

It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the Consent Calendar as presented, with the exception of item

OV-O, Renewal Agreement with 24-Hour Fitness, which was pulled by Mr. Harper for separate consideration.

                                                Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Purchase orders in the amount of $2,191,698.32 were approved as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 5 as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

PART C RESPITE COSTS REIMBURSEMENTS - WOCCSE:  (IV-F)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse parents of infants for respite care as presented.  Respite care is determined to be an appropriate service under Part C criteria of the infants’ Individual Family Service Plan (IFSP).

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:     (IV-G)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

NEW TEXTBOOK ADOPTION – FOURTH LIST:

(IV-H)

Approval was granted to adopt the new basic textbooks (fourth list) for the 2005-06 school year.  The thirty-day review period has been completed according to district policy

NEW TEXTBOOK ADOPTION – FIFTH LIST:   (IV-I)

Approval was granted to commence the adoption of the new basic textbooks (fifth list) for the 2005-06 school year according to district policy.

APPROVAL OF PRE-QUALIFIED BIDDERS – LIST NO. 5:  (IV-J)

Approval was granted for List No. 5 of pre-qualified bidders for upcoming school repair and rehabilitation projects. 

AWARD OF BID:  (IV-K)

Approval was granted to award bid to the successful bidder as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

CONTRACT CHANGE NOTICES:  (IV-L)

Approval was granted for the change notices to the contacts as presented which were previously awarded.

CONTRACTS FOR ARCHITECTURAL SERVICES FOR SMALL CONSTRUCTION PROJECTS:  (IV-M)

Approval was granted to designate Martinez Kuch Architects and Kishimoto Architects as architectural firms that may provide services for small construction projects on an as-needed basis.

INSURANCE AND WORKERS’ COMPENSATION CLAIM:    (IV-N)

Approval was granted to reject personal injury claim No. 05-40008-NW.  Claim information is available in the Business Division.

ENROLLMENT & ADA:  (IV-P)

A report on enrollment and ADA for the period September 6 through September 30, 2005 was presented.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-Q)

Approval was granted to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2005-06.

RESOLUTION

NO. 17:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES –CAPITAL FACILITIES, FUNDS:  (IV-R)

The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $600,128 in the Capital Facilities fund for the fiscal year 2005-06.

RESOLUTION

NO. 18:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-S)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $1,583,287 within the General Fund for the fiscal year 2005-06.

RESOLUTION

NO. 19:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - Adult EdUCATION FUND:

(IV-T)

The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution decreasing income and expenditures by the net amount of $3,000 within the Adult Education Fund for the fiscal year 2005-06.

RESOLUTION

NO. 20:

AYES:             HARPER, HENRY, GARLAND, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RENEWAL AGREEMENT WITH 24-HOUR FITNESS:  (IV-O)

It was moved by Mrs. Henry, seconded by Dr. Simons, to renew the district’s participation in the 24-Hour Fitness Corporate Membership program for an annual fee of $1,750 effective November 1, 2005, to be paid from the Workers’ Compensation self insurance fund.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

SETTLEMENT AGREEMENT WITH KPI ARCHITECTS, INC. IN HBUHSD v KPI ARCHITECTS, INC, ORANGE COUNTY SUPERIOR COURT CASE NO. 04CC00121:

(V-A)

It was moved by Mrs. Henry, seconded by Dr. Simons, to approve the settlement agreement with KPI Architects, Inc. in Huntington Beach Union High School District v. KPI Architects, Inc., Orange County Superior Court Case No. 04CC00121 for a net sum of $500,000.

                                                Motion unanimously carried.

BOARD OF TRUSTEES ANNUAL ORGANIZATIONAL MEETING:  (VI-A)

In accordance with the Education Code, the governing board of each school district shall hold an annual organizational meeting.  It was moved by Mr. Harper, seconded by Mrs. Henry, to establish December 13, 2005 as the date for this meeting.

                                                Motion unanimously carried.

BOARD POLICY REVISION:  (VII-A)

It was moved by Mr. Harper, seconded by Mr. Garland, to approve the following Board policy for first reading in the continued revision of existing policies, with two changes.  First a correction in the second paragraph, which should read “Students in grades 9-12…..”, and in the fourth paragraph, third line, which should now read. “from a physician licensed by the state of California whose practice utilizes steroids to treat medical conditions.”  It was suggested that this policy be referred to the California Interscholastic Federation for review.

BP 5131.63 - Students

Steroids

                                                Motion unanimously carried.

BOARD POLICY REVISION:  (VII-B)

It was moved by Mrs. Henry, seconded by Dr. Simons, to approve the following Board policy for first reading in the continued revision of existing policies.  Discussion took place about “do not resuscitate orders”, and it was moved by Mr. Harper, seconded by Dr. Simons, to postpone consideration of this policy to the January 2006 Board meeting in order to get legal advice.

BP 5141 - Students

Health Care and Emergencies

                                                Motion unanimously carried.

BOARD POLICY REVISION:  (VII-C)

It was moved by Mr. Garland, seconded by Mr. Harper, to approve the following Board policy for first reading in the continued revision of existing policies:

BP 0510 – Philosophy-Goals-Objectives and Comprehensive Plans

School Accountability Report Card

                                                Motion unanimously carried.

STUDENT EXPULSIONS: (VIII-A)

It was moved by Dr. Simons, seconded by Mr. Harper, that Student No. 326735 be expelled from the Huntington Beach Union High School District for the remainder of the 2005-06 school year for violation of California Education Code section 48900(f).  It was further moved that an IEPT be held to determine an appropriate educational placement for the student.

                                                Motion unanimously carried.

It was moved by Mrs. Henry, seconded by Mr. Harper, that Student No. 348398 be expelled from the Huntington Beach Union High School District for the remainder of the 2005-06 school year for violation of California Education Code section 48900(b).  It was further moved that the expulsion be suspended and that the student be transferred to the district’s Community Day School during the period of suspensions.  In June 2006, he can request reenrollment in Marina High School.

                                                Motion unanimously carried.

NEW BUSINESS:  (IX)

Dr. Simons referred to the copies of the contract provided to Board members for the Regional Occupational Program Superintendent search, indicating that if members wished to provide input to the consultant, they should contact Dr. Cynthia Grennan, the consultant, directly.   Ms Castrey described the application process.

ANY OTHER COMMUNICATION TO THE BOARD:  (X)

None.

CLOSED SESSION: (XII)

There was no closed session.

ADJOURNMENT:

The meeting was adjourned at 9:54 p.m.

______________________________

                           Clerk

______________________________

                        Secretary