HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
NOVEMBER 9, 2004
| BOARD MEMBERS PRESENT: | Bonnie Castrey Brian Garland Matthew Harper Susan Henry Michael Simons |
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| BOARD MEMBERS ABSENT: | None | |
| ADMINISTRATIVE PERSONNEL PRESENT: | Van Riley, Superintendent Patricia Koch, Asst. Superintendent, Business Services Carol Osbrink, Asst. Superintendent, Educational Services Kathy Miller, Asst. Superintendent, Personnel/Emp Relations Carole Thomas, Executive Assistant |
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| ADMINISTRATIVE PERSONNEL ABSENT: | None | |
| PLACE AND DATE OF MEETING: | District Education Center November 9, 2004 |
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| CALL TO ORDER: | The meeting was called to order at 7:35 p.m. by the Board President, Dr. Simons. | |
| CLOSED SESSION: (I) | There was no closed session. | |
| PLEDGE OF ALLEGIANCE: (II) | The Pledge of Allegiance was given. | |
| BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-A) | Board members representing the district on various committees presented reports and discussed activities. | |
| STUDENT BOARD REPRESENTATIVE REPORT: (III-B) | Elliott Pham, Student Representative to the Board from Westminster High School, gave a report. | |
| APPROVAL OF MINUTES: (III-C) | It was moved by Ms Castrey, seconded by Mrs.
Henry, to approve the minutes of the regular Board meeting held October 12,
2004.
Motion unanimously carried. |
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| PUBLIC HEARING – TEXTBOOKS AND INSTRUCTIONAL MATERIALS: (III-D) | A public hearing was conducted to accept input regarding the sufficiency of textbooks and instructional materials for the 2004-05 school year in each subject area, consistent with the content and cycles of the curriculum and frameworks adopted by the California State Board of Education. The public hearing is required by California Education Code section 60119. Dr. Simons gaveled the hearing open. There being no input, the hearing was declared closed. | |
| PUBLIC HEARING – APPROVAL OF OVHS PEA: (III-E) | A public hearing was held on the results of the Preliminary Environmental Assessment (PEA) results for the Ocean View High School addition. The Board received comments on the PEA and will forward the comments to the Department of Toxic Substances Control. Dr. Simons gaveled the hearing open. There being no input, the hearing was declared closed. | |
| PRESENTATION OF DONATION FROM PRIDE
FOUNDATION: (III-F) |
Dr. Carol Osbrink introduced Shirley Carey, PRIDE representative, who presented a donation (check) in the amount of $2,600 from Promoting Resources in Drug Education (PRIDE) Foundation. The funds will be used to secure resources and training related to the 40 Developmental Assets that have been identified as building blocks that help young people grow up healthy, caring and responsible. The funds will be distributed to the designated schools in Huntington Beach, and each school will provide a portion of the required matching funds. | |
| STUDENT WORK DISPLAY – EHS: (III-G) |
Principal Cynthia Clark and staff presented information on Edison High School’s student work which is being displayed in the Board Room during the month of November. | |
| STAFF PRESENTATION – UPDATE ON SPECIAL EDUCATION PROGRAM EXPANSION: (III-H) | Jim Keating, Director of Special Education, and Irene White, WOCCSE Director, presented an update on the special education program expansion. | |
| STAFF PRESENTATION – ATTENDANCE AND ACCESS RECOVERY PROGRAMS: (III-I) | George Green, Director of Child Welfare and Attendance, presented information on the progress of the student attendance and ACCESS recovery programs. | |
| DEA PUBLIC DISCLOSURE OF COLLECTIVE BARGAINING AGREEMENT: (III-J) | The enactment of AB1200 and subsequent legislation requires public disclosure of agreements between the district and the bargaining unit prior to adoption. That public disclosure was presented in the form prescribed by the Orange County Department of Education. | |
| CSEA PUBLIC DISCLOSURE OF COLLECTIVE BARGAINING AGREEMENT: (III-K) | The enactment of AB1200 and subsequent legislation requires public disclosure of agreements between the district and the bargaining unit prior to adoption. That public disclosure was presented in the form prescribed by the Orange County Department of Education. | |
| PUBLIC COMMUNICATION TO THE BOARD: (III- E) | None. | |
| CONSENT CALENDAR: (IV) | It was moved by Ms Castrey,
seconded by Mrs. Henry, to approve the Consent Calendar as presented.
Motion unanimously carried. |
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PURCHASE ORDERS: (IV-A) |
Purchase orders in the amount of $14,719,495.32 were approved as presented. | |
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PERSONNEL REPORT: (IV-B) |
Approval was granted for the
Classified and Certificated Personnel Report No. 5 as presented, with
addendum.
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PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C) |
Approval was granted for the
Professional and Official Business Activities as presented.
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FIELD TRIPS: (IV-D) |
Approval was granted for the Field Trips as presented. | |
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CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Governing Board determined that the listed
individuals or contractors are specially trained, experienced, and competent
to provide services and advice in the noted areas. Such services are not
available free of charge from public agencies, and such services and advice
are needed on a limited or occasional basis. Approval was granted for the
consultants and/or contractors as presented.
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NON-PUBLIC SCHOOL/AGENCY CONTRACTS - WOCCSE: (IV-F) |
Approval was granted to enter into the non-public school/agency contracts as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment. | |
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PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT - WOCCSE: (IV-G) |
Approval was granted to reimburse the parent in an amount not to exceed $1,000 for transportation of a special education student for the period July 1, 2004 through June 30, 2005. | |
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PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT - WOCCSE: (IV-H) |
Approval was granted to reimburse the parent in an amount not to exceed $950 for transportation of a special education student for the period July 1, 2004 through June 30, 2005. | |
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NEW BASIC TEXTBOOK ADOPTION – FOURTH LIST: (IV-I) |
Approval was granted to adopt the new basic textbooks (fourth list) for the 2004-05 school year. The thirty-day review period has been completed according to district policy. | |
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RESOLUTION AND CERTIFICATION – TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2004-05: (IV-J) |
Following a public hearing, approval was granted to adopt a resolution declaring that, for the 2004-05 school year, students enrolled in the designated core subjects and elective courses have been provided with textbooks or instructional materials that are aligned with the standards of the curriculum frameworks adopted by the State Board of Education; that the textbooks were adopted by the local board following review to ensure their alignment; and that science laboratory equipment was available in the science laboratory courses. In order to receive state funding for textbooks, this resolution is required by Education Code sections 60119 and 60422. | |
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RESOLUTION NO. 16: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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LEASE OF MODULAR BUILDINGS USING A CONTRACT OF COLUMBINE ELEMENTARY SCHOOL DISTRICT: (IV-K) |
Approval was granted to allow the lease of modular buildings for interim housing through Williams Scotsman using a piggyback contract of Columbine Elementary School District. | |
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AGREEMENT FOR ADMINISTRATIVE SERVICES - PHASE II SYSTEMS: (IV-L) |
Approval was granted for an agreement with Phase II Systems to provide administrative and consulting services for a 2004 Mid-year Supplementary Retirement plan. In the event that the plan associated with this agreement is not implemented, the district will pay a one-time fee of $5,000 from the General Fund Reserves. | |
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PRELIMINARY ENVIRONMENTAL ASSESSMENT – OCEAN VIEW HIGH SCHOOL: (IV-M) |
Approval was granted to submit the Preliminary Environmental Assessment (PEA) to the Department of Toxic Substances Control (DTSC). The PEA work plan contains the data from the sampling of soils for hazardous materials and is intended to support a "no further action" designation for the construction of Ocean View High School expansion. | |
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AUGUST 2004 DISBURSEMENTS (CORRECTED): (IV-N) |
A corrected recap of the payments processed during the month of August 2004 reflecting $0 disbursements from the Insurance Liability Fund is presented. | |
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SEPTEMBER 2004 DISBURSEMENTS: (IV-O) |
A recap of the payments processed during the month of September 2004 is presented. | |
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QUARTERLY FINANCIAL REPORT: (IV-P) |
In accordance with Government Code 53646(e), a financial report for the quarter ending September 30, 2004 and a certification regarding the District's ability to meet its cash flow needs for the next six months are provided for information. Full reports are available for review in the Business Division. | |
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SECTION 125 SERVICE AGREEMENT REVISION: (IV-Q) |
Approval was granted to enter into a revised service agreement with American Family Life Assurance Company (AFLAC) effective January 1, 2005, to include a monthly service fee of $2 per participant per plan to be paid by the employee. | |
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NOTICE OF COMPLETION: – OVHS, HBHS, WHS: (IV-R) |
Approval was granted to file a Notice of Completion on Contract 9368 for the Painting of Ocean View, Huntington Beach and Westminster high schools by Alpha Décor & Painting Inc., and to pay the 10 percent retention after filing. | |
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APPOINTMENT TO THE PERSONNEL COMMISSION: (IV-S) |
The classified employees have submitted the name of Betty Dabney as their nominee to serve a three-year term on the Personnel Commission. This term will commence on December 1, 2004. Approval was granted to appoint Ms. Dabney as Personnel Commissioner for a three-year term beginning December 1, 2004. | |
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RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-T) |
Approval was granted to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2004-05. | |
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RESOLUTION NO. 17: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted.
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RESOLUTION –INCREASE & DECREASE IN INCOME & EXPENDITURES - VARIOUS CATEGORICAL PROJECTS AND OTHER FUNDING SOURCES: (IV-U) |
The district has projected increases and decreases in various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing/decreasing income and expenditures in the net amount of $(376,577) within the General Fund for the fiscal year 2004-05. | |
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RESOLUTION NO. 18: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted.
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RESOLUTION ADTNL INCOME & EXPENDITURES –VARIOUS CAPITAL FUNDING SOURCES: (IV-V) |
The district has projected increases in revenue
from various capital funding sources. Approval was granted to adopt a
resolution increasing income and expenditures in the amount of $179,256,682
within the Building, Capital Facilities and Special Reserve for Capital
Outlay Projects funds for the fiscal year 2004-05.
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RESOLUTION NO. 19: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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RESOLUTION INCREASE & DECREASE IN INCOME & EXPENDITURES – SELF INSURANCE AND FOUNDATION TRUST FUNDS: (IV-W) |
The district has projected increases and decreases in funding revenue and expenditures in the Self Insurance and Foundation Trust Funds. Approval was granted to adopt a resolution increasing/decreasing income and expenditures in the net amount of $(232,689) within these funds for the fiscal year 2004-05. | |
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RESOLUTION NO. 20: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted.
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RESOLUTION - INTERNAL BORROWINGS -TEMPORARY BORROWING BETWEEN FUNDS OR ACCOUNTS: (IV-X)
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Approval was granted pursuant to Education Code section 42603 to adopt a resolution allowing the governing board of the school district to temporarily transfer money between funds or accounts of the district for payment of obligations. | |
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RESOLUTION NO. 21: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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RESOLUTION – MID-YEAR SUPPLEMENTARY RETIREMENT PLAN: (IV-Y) |
Approval was granted to adopt a resolution establishing the 2004 PARS Mid-year Supplementary Retirement Plan. This retirement incentive will supplement State Teachers’ Retirement System benefits. If a minimum number of eligible employees fail to enroll by December 1, 2004, the Retirement Plan may be rescinded. | |
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RESOLUTION NO. 22: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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| BOARD OF TRUSTEES ANNUAL ORGANIZATIONAL MEETING: (V-A) | In accordance with the Education
Code, the governing board of each school district shall hold an annual
organizational meeting. It was moved by Ms Castrey, seconded by Mr. Harper,
to establish December 14, 2004 as the date for this meeting. It was agreed
that some items of protocol will be discussed at this meeting.
Motion unanimously carried. |
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| "CURRENTS": (V-B) | Trustee Harper had requested time to discuss the timing of the district’s newsletter. He expressed concern that the latest issue of Currents was released close to the November Election. Board members responded, indicating that there was nothing of a political nature in this issue and it was not seen as a political mailer. Mr. Harper was assured by Dr. Riley that staff did not intend to influence any election, and that work began on this issue in August. Dr. Riley emphasized that it was the intent of the Board to highlight the district’s wonderful programs by publishing three or four issues a year. | |
| RATIFICATION OF DEA CONTRACT: (VI-A) |
It was moved by Mr. Garland, seconded by Ms
Castrey, to ratify the tentative agreement reached between the district and
the District Educators Association on September 30, 2004. The tentative
agreement includes a 2.41 percent increase on the 2003-04 Teachers' Salary
Schedule retroactive to July 1, 2004. The salary schedules for hourly teachers will be increased by 2.41 percent on the 2003-04 Adult Education and Coast High School/Home Teaching salary schedules, retroactive to July 1, 2004. Motion carried 4-1. Mr. Harper voted no.
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| RATIFICATION OF CSEA CONTRACT: (VI-B) |
It was moved by Ms Castrey, seconded by Mr.
Garland, to ratify the tentative agreement reached between the district and
the California School Employees Association, Chapter 157, on October 8,
2004. The tentative agreement includes a 2.41 percent increase on the
2003-04 Classified Salary Schedule, retroactive to July 1, 2004. Motion carried 4-1. Mr. Harper voted no. |
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| PROPOSED SALARY INCREASE FOR 2004-05 FOR CERTIFICATED ADMINISTRATORS, CLASSIFIED MANAGEMENT AND CONFIDENTIAL EMPLOYEES: (VI-C) | It was moved by Ms Castrey, seconded by Mrs.
Henry, to grant a 2.41 percent salary increase for 2004-05 to all
certificated administrators, classified management and confidential
employees retroactive to July 1, 2004 and to modify health benefits. Motion carried 4-1. Mr. Harper voted no. |
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| PROPOSED SALARY INCREASE FOR 2004-05 FOR CLASSIFIED SERVICE EXEMPT EMPLOYEES: (VI-D) | It was moved by Ms Castrey, seconded by Mrs.
Henry, to increase the 2003-04 salary schedule by 2.41 percent for all
classified service exempt employees for work performed on or after December
16, 2004. Motion carried 4-1. Mr. Harper voted no. |
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| BOARD POLICY REVISIONS: (VII-A) | It was moved by Ms Castrey, seconded by Mr.
Harper, to approve the following Board policy for second reading and
adoption in the continued revision of existing policies and administrative
regulations: BP 3430 – Business and Non-Instructional Operations Investment Policy Motion unanimously carried. |
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| BOARD POLICY REVISIONS: (VII-B) | It was moved by Ms Castrey, seconded by Mr.
Harper, to approve the following Board policy for first reading in the
continued revision of existing policies and administrative regulations: BP 1325 – Community Relations Advertising and Promotion Motion unanimously carried. |
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| BOARD POLICY REVISIONS: (VII-C) | It was moved by Ms Castrey, seconded by Mr.
Harper, to approve the following Board policy for first reading in the
continued revision of existing policies and administrative regulations: BP 3515.4 – Business and Non-Instructional Operations Recovery for Property Loss or Damage Motion unanimously carried. |
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| BOARD POLICY REVISIONS: (VII-D) |
It was moved by Ms Castrey. Seconded by Mr.
Harper, to approve the following board policy for first reading in the
continued revision of existing policies and administrative regulations: BP 7131 - Facilities Relations with Other Governmental Units Motion unanimously carried. |
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| NEW BUSINESS: | Mr. Harper thanked staff for the excellent
presentations, and other trustees for questions and comments. Ms Castrey indicated she planned to attend the Federal Relations Network Conference in January/February 2005 as the CSBA liaison to the FRN. Mrs. Henry indicated she would be attending the OCSBA dinner meeting next Wednesday. Mrs. Henry stated that in last month’s School Board Journal there is an article entitled, "Board Culture Matters". In light of this particular article, and along with the fact that in the recent election Dr. Simons and she were the only candidates who signed the Code of Fair Political Campaign Practices put out by the FCC, she was asking for consensus of the Board that a Code of Conduct be discussed and potentially written in to Board Policy. Ms Castrey indicated that she had not yet read the article and asked if it was significantly different from the "Ethics and Governance" code that the Board passed a few years ago. Mrs. Henry indicated that it was different. Dr. Simons indicated he was supportive of researching this and putting something in place for future boards. Mr. Garland asked administration to explore some information in today’s newspaper on a new program being developed by the Newport Mesa School District under the leadership of Dr. Robert Barbot, dealing with alternative ways of preparing programs for diverse type thinking and divergent students. Newport Mesa staff is asking its Board this evening to give them permission to start a program which would not come to fruition for five years, but apparently some aspects of it have already been used by Estancia High School. He asked if there is some reason to explore the possibilities of preparing an environment for all students, not just at-risk students. Dr. Simons asked if another Board member could attend an Awards Ceremony at the Orange County Department of Education on November 18, 2004 at 11 a.m. as he was unable to. Both Ms Castrey and Mrs. Henry indicated they could attend. Dr. Koch announced that the next Oversight Committee meeting will take place at Huntington Beach High School on February 2, 2005 at 4 p.m. |
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| ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: | There was no other public communication. | |
| ADJOURNMENT: | The meeting was adjourned at 9:28 p.m. | |
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Clerk
Secretary |
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