BOARD MEMBERS PRESENT:

Bonnie Bruce
Bonnie Castrey
Sallie Dashiell
Matthew Harper
Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Jack Elsner Asst. Supt., Personnel/Emp Relations
John Myers, Asst. Supt., Educational Services
Susan Roper, Superintendent
Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

Patricia Koch, Asst. Supt, Business Services

PLACE AND DATE OF MEETING:

District Education Center
Tuesday, November 14, 2000

CALL TO ORDER:

The meeting was called to order at 6:35 p.m. by the President, Dr. Simons.

CLOSED SESSION:  (I)

Dr. Simons announced that the previously noticed Closed Session had been cancelled.

RECEPTION:

A reception was held at 7 p.m. honoring retiring Board member Bonnie Bruce.  Dr. Simons thanked Mrs. Bruce for her ten years of dedicated service to the district and presented her with a brass school bell on an engraved stand and a framed photograph of the Huntington Beach High School Bell Tower.  Mrs. Bruce responded.

RECONVENED:

The meeting was reconvened at 7:43 p.m.

APPROVAL OF MINUTES: (III-A)

It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the minutes of the regular meeting held October 10, 2000, and the study session meeting held October 24, 2000.

                                                             Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-B)

Members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III-C)

Annie Yea, Student Representative to the Board from Edison High School, presented her report.

PUBLIC COMMUNICATION TO THE BOARD:  (III-D)

None.

STAFF PRESENTATION – MODERNIZATION PLANS (WHS & HBHS):  (III-E)

Mr. Ed Baker, Director of Facilities, Transportation and Security, presented a report on the plans for modernization activities at Westminster and Huntington Beach high schools.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the Consent Calendar as presented, with the exception of item IV-H, Grant Application – WorkAbility I Program, which was pulled by Mr. Harper, for separate consideration.

                                                            Motion unanimously carried.

      PURCHASE       ORDERS:  (IV-A)

Purchase orders in the amount of $867,918.78 were approved as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Classified and Certificated Personnel Report No. 6 as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:  (IV-C)

Approval was granted for the professional and official business activities as presented.

FIELD TRIPS:  (IV-D)

Approval was granted for field trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:  (IV-E)

The Governing Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

CERTIFICATION AND APPLICATION FOR FUNDING – CALIFORNIA PUBLIC SCHOOL LIBRARY ACT OF 1998:  (IV-F)

Approval was granted to submit an application to the California Department of Education for third-year funding through the California Public School Library Act of 1998 and to certify that the governing board has reviewed and approved the districtwide library plan this fiscal year.  Third-year (2000-2001) funding is allocated at approximately $28 per pupil.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

GRANT APPLICATION – ENGLISH LANGUAGE AND INTENSIVE LITERACY PROGRAM (OVHS):  (IV-G)

Approval was granted for Ocean View High School to submit an application to the California Department of Education for English Language and Intensive Literacy Program (SB 1667) grant funds in the amount of $35,200.  If awarded, the funds will be used to provide instruction to intermediate level English Language Learners during the 2001 summer session at the school site. No matching funds are required.  Authorization to expend funds upon receipt was granted.

APPLICATION FOR FUNDING – SCHOOL SAFETY AND VIOLENCE PREVENTION ACT:  (IV-I)

Approval was granted to submit an application to the California Department of Education for second-year funding under the Carl Washington School Safety and Violence Prevention Act of 1999 (AB 1113 and AB 658).  The district’s entitlement for 2000-2001 is estimated to be $459,000 based on $32 per student enrolled.  No matching funds are required.  Authorization to expend funds upon receipt was granted..

MEMORANDUM OF UNDERSTANDING – COASTLINE COMMUNITY COLLEGE AND ADULT SCHOOL:  (IV-J)

Approval was granted for a Memorandum of Understanding between Coastline Community College and the Huntington Beach Adult School to jointly define and evaluate the articulation and alignment of courses and student services as outlined in the Coast Simplified Adult-Learner Transition (C-SALT) grant program.

NEW TEXTBOOK ADOPTION – FOURTH LIST:

(IV-K)

Approval was granted to adopt the new textbooks (fourth list) for the 2000-2001 school year.  The thirty-day review period has been completed according to district policy.

CONSULTING AGREEMENT FOR CAFETERIAS:

(IV-L)

Approval was granted to employ The Stephens Company for the interior design of two cafeterias for an amount not to exceed $7,500 to be paid from the Cafeteria Fund.

HUNTINGTON BEACH HIGH SCHOOL FACILITIES IMPROVEMENT PROJECT:  (IV-M)

Approval was granted to authorize staff to initiate the bid process to select a contractor for the upcoming Huntington Beach High School facilities improvement project.  Additionally, it was moved to authorize staff to solicit proposals for power and data upgrade, interim housing and hazardous materials abatement associated with the high school facilities improvement project.

SECTION 125 SERVICE AGREEMENT WITH AFLAC:

(IV-N)

Approval was granted to enter into an agreement with American Family Life Assurance Company  (AFLAC) to administer the Employee Medical and Dependent Care Expense Reimbursement Plans in accordance with Sections 105, 125, and 129 of the Internal Revenue Code of 1986.

INSURANCE AND WORKERS’ COMPENSATION CLAIM:  (IV-O)

Approval was granted to reject claim No. S130017-NW filed on behalf of Management Information Group.  Claim information is available in the Business Division.

QUARTERLY FINANCIAL REPORT:  (IV-P)

In accordance with Government Code 53646(e), a financial report for the quarter ending September 30, 2000 and a certification regarding the District's ability to meet its cash flow needs for the next six months were provided.  Full reports are available for review in the Business Division.

SEPTEMBER 2000 DISBURSEMENTS:  (IV-Q)

A recap of payments processed during the month of September 2000 was presented.

AUTHORIZATION TO SIGN AGREEMENT WITH ASCIP  (IV-R)

Approval was granted to authorize the Assistant Superintendent, Business Services to sign the “Authorization and Agreement for GASB 34 Valuation Services” with the Alliance of Schools for Cooperative Insurance Programs (ASCIP).  This agreement provides for GASB 34 valuation services funded through ASCIP at no cost to the district.

RESOLUTION - STANDARDS TO PARTICIPATE IN DISABLED VETERAN BUSINESS ENTERPRISES FOR SCHOOL MODERNIZATION:  (IV-S)

Approval was granted to adopt a resolution regarding standards for participation of Disabled Veteran Business Enterprises in school modernization programs funded through the Leroy F. Greene School Facilities Act.

RESOLUTION

NO. 14:

AYES:             HARPER, BRUCE, DASHIELL, CASTREY, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                            Resolution unanimously adopted.

RESOLUTION - ADTNL INCOME & EXPENDITURES  VARIOUS CATEGORICAL PROJECTS – ADULT EDUCATION FUND:  (IV-T)

The district has been notified of increases in funding for various Adult Education categorical projects.  Approval was granted to adopt a resolution increasing income and expenditures in the amount of $132,284 within the Adult Education Fund for the fiscal year 2000-2001.

RESOLUTION

NO. 15:

AYES:             HARPER, BRUCE, DASHIELL, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                            Resolution unanimously adopted.

RESOLUTION - ADTNL INCOME & EXPENDITURES  VARIOUS CATEGORICAL PROJECTS AND OTHER FUNDING SOURCES – GENERAL FUND:  (IV-U)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures in the amount of $27,053 within the General Fund for the fiscal year 2000-2001

RESOLUTION

NO. 16:

AYES:             HARPER, BRUCE, DASHIELL, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                            Resolution unanimously adopted.

RESOLUTION – TRANSFER OF FUNDS – VARIOUS FUNDS:  (IV-V)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund and the Adult Education Fund for 2000-2001

RESOLUTION

NO. 17:

AYES:             HARPER, BRUCE, DASHIELL, SIMONS, CASTREY

NOES:             NONE

ABSENT:        NONE

                                                            Resolution unanimously adopted.

GRANT APPLICATION – WORKABILITY I PROGRAM:  (IV-H)

It was moved by Mrs. Bruce, seconded by Ms Dashiell,  to submit an application in the amount of $140,392 to the California Department of Education for the WorkAbility I Program for the period of September 1, 2000 through August 31, 2001.  The grant funds will be used to continue to provide a school-to-career transition program for special education students.  Students are taught pre-employment skills and receive vocational assessment and assistance in locating a job.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

                                                             Motion carried 4-1.

                                                            Mr. Harper voted no.

TIME LINE FOR MODERNIZATION:

(V-A)

The proposed time line for the state funded modernization program was presented.  It was moved by Ms Castrey, seconded by Mrs. Bruce, that the record reflect that the district had met all state deadlines and state requirements, as well as the ability to accomplish it based on the outlines established at the study session and at the previous Board meeting.

                                                             Motion unanimously carried.

BOARD OF TRUSTEES ANNUAL ORGANIZATIONAL MEETING:  (VI-A)

In accordance with the Education Code, the governing board of each school district shall hold an annual organizational meeting.  It was moved by Ms Castrey, seconded by Mr. Harper, to establish December 5, 2000 as the date for this meeting.

                                                             Motion unanimously carried.

BOARD POLICY REVISIONS:  (VII-A)

It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the following Board Policy for second reading and adoption in the continued revision of existing policies and administrative regulations:

 BP 4113

Certificated Personnel

                                                             Motion unanimously carried.

BOARD POLICY REVISIONS:  (VII-B)

It was moved by Mrs. Bruce, seconded by Ms Castrey, to approve the following Board Policy for second reading and adoption in the continued revision of existing policies and administrative regulations:

 BP 3100

Business and Non-Instructional Operations

                                                             Motion unanimously carried.

BOARD POLICY REVISIONS:  (VII-C)

It was moved by Ms Dashiell, seconded by Ms Castrey, to approve the following Board Policy for second reading and adoption in the continued revision of existing policies and administrative regulations:

 BP 3460

Business and Non-Instructional Operations

Financial Reports and Accountability 

                                                             Motion unanimously carried.

BOARD POLICY REVISIONS:  (VII-D)

It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the following Board policy is presented for first reading in the continued revision of existing policies and administrative regulations:

 BP 1250

Community Relations

Visits to Schools by Outsiders

                                                             Motion unanimously carried.

BOARD POLICY REVISIONS:  (VII-E)

It was moved by Ms Castrey, seconded by Ms Dashiell, to approve the following Board policy for first reading in the continued revision of existing policies and administrative regulations:

 BP 5113

Students

Absences and Excuses

                                                             Motion unanimously carried.

BOARD POLICY REVISIONS:  (VII-F)

It was moved by Ms Castrey, seconded by Ms Dashiell, to approve the following Board policy for first reading in the continued revision of existing policies and administrative regulations:

 BP 6141.2

Instruction

Recognition of Religious Beliefs and Customs

                                                             Motion carried 4-0.

                                                            Mr. Harper abstained.

STUDENT EXPULSION:  (VIII-A)

It was moved by Ms Castrey, seconded by Mrs. Bruce, that Sean Box be expelled from the Huntington Beach Union High School District for the remainder of the 2000-2001 school year for violation of California Education Code 48900(c).  As Sean will be 18 in January 2001, it was further moved that he not be allowed to reenroll in a district school at the end of the expulsion period except for the Adult School.

                                                             Motion unanimously carried.

 It was moved by Ms Dashiell, seconded by Ms Castrey, that David Smith be expelled from the Huntington Beach Union High School District for the  remainder of the 2000-2001 school year for violation of California Education Code 48900(c).  It was further moved that he attend the ACCESS program in Westminster during the period of expulsion.  In June 2001, David will be notified of his right to request reenrollment in an appropriate Huntington Beach Union High School District school.

                                                             Motion unanimously carried.

NEW BUSINESS:  (IX)

Ms Castrey reminded members that the West Orange County Professional  Development Center can be designated as a recipient in the United Way campaign.

Ms Castrey reminded staff to agendize the CSBA Delegate Assembly on the next Board agenda.

Mrs. Bruce expressed thanks for the opportunity to have worked with the Board and district staff.

Dr. Roper asked that Board members work with Mrs. Thomas on scheduling dates for two special closed session Board meetings in December and January.

Dr. Myers announced on behalf of Dr. Koch that the next two meetings of the Community Task Force will be held at Fountain Valley High School on November 15 and 29 from 4:30 to 6:30 p.m.

ANY OTHER PUBLIC COMMUNICATION TO THE BOARD:  (X)

None.

ADJOURNMENT:

Dr. Simons expressed pleasure in having worked with Mrs. Bruce.  The meeting was adjourned at 8:16 p.m. in honor of retiring Board member, Bonnie Bruce.