HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
NOVEMBER 18, 2003
| BOARD MEMBERS PRESENT: | Bonnie CastreyBrian Garland Matthew Harper Susan Henry Michael Simons |
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| BOARD MEMBERS ABSENT: | None | |
| ADMINISTRATIVE PERSONNEL PRESENT: | Van Riley, Superintendent Patricia Koch, Asst. Superintendent, Business Services Carol Osbrink, Asst. Superintendent, Educational Services Kathy Miller, Asst. Superintendent, Personnel/Emp Relations Carole Thomas, Executive Assistant |
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| ADMINISTRATIVE PERSONNEL ABSENT: | None | |
| PLACE AND DATE OF MEETING: | District Education
Center November 18, 2003 |
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| CALL TO ORDER: | The meeting was called to order at 5:36 p.m. by the President, Mrs. Henry. | |
| CLOSED SESSION: (I) | The Board recessed to Closed Session at 5:37 p.m. to discuss the following: Public Employee Evaluation – Superintendent - Government Code section 54957; Parent Appeal – Education Code sections 35146 and 48260; Negotiations Update – Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6. Present were Agency Negotiators Kathy Miller and Patricia Koch. Also present were Van Riley and the district’s legal counsel. | |
| CALL BACK TO ORDER: | The meeting was called back to order at 7:45 p.m. Mrs. Henry announced that in Closed Session the Board had discussed Public Employee Evaluation of the Superintendent, and she was pleased to report that all was well. The Board also considered a parent appeal and the Board had upheld the parent appeal of a grade 4-0, with one abstention. Because of time constraints, the Board did not finish the negotiations update so would be returning to closed session following the meeting. | |
| PLEDGE OF ALLEGIANCE: (II) | The Pledge of Allegiance was given. | |
| APPROVAL OF MINUTES: (III-A) | It was moved by Dr. Simons, seconded by Ms
Castrey, to approve the minutes of the regular meeting held October 28,
2003. Motion unanimously carried. |
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| BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B) | Board members representing the district on various committees presented reports and discussed activities. | |
| STUDENT BOARD REPRESENTATIVE REPORT: (III-C) | Student representative, Lan Tran, presented a report. | |
| PUBLIC COMMUNICATION TO THE BOARD: (III-A) | Mrs. Henry announced that the
Fountain Valley High School senior picture issue would be on the December
Board agenda. Mary Jon McAvoy, DEA President, extended an invitation to Dr. Riley to attend the Joint Rep Council meeting on December 1. Vivian Kirkpatrick-Pilger, community member, commented on the Fountain Valley High School senior picture issue. |
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| CONSENT CALENDAR: (IV) | It was moved by Ms Castrey,
seconded by Dr. Simons, to approve the Consent Calendar as presented, with
addendum to item IV-B, Personnel Report. Motion unanimously carried. |
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PURCHASE ORDERS: (IV-A) |
Approval was granted for purchase orders in the amount of $1,031,917.75. | |
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PERSONNEL REPORT: (IV-B) |
Approval was granted for Personnel Report No. 5, as presented, with addendum. | |
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PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C) |
Approval was granted for the Professional and Official Business Activities as presented. | |
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FIELD TRIPS: (IV-D) |
Approval was granted for the Field Trips as presented. | |
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CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. | |
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MEDIATION SETTLEMENT CASE SN 02-00400 --WOCCSE: (IV-F) |
Approval was granted to reimburse a special education parent in the amount of $9,000 for compensatory education services as part of the final settlement in the matter of case SN 02-00400. | |
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NEW TEXTBOOK ADOPTION – SEVENTH LIST: (IV-G) |
Approval was granted to commence the adoption of the new basic textbooks (seventh list) for the 2003-04 school year. The thirty-day review period has been completed according to district policy. | |
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ACCEPTANCE OF GRANT FUNDS – AGRICULTURAL VOCATIONAL EDUCATION INCENTIVE GRANT – WHS: (IV-H) |
Approval was granted to accept Agricultural Vocational Education Incentive Grant funds in the amount of $7,810 from the California Department of Education. These funds will be used to continue the agricultural education program at Westminster High School during the 2003-04 school year. No matching funds are required. Authorization to expend funds upon receipt was granted. | |
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AGREEMENT FOR RELEASE TIME REIMBURSEMENT – DISTRICT EDUCATORS ASSOCIATION/ CTA/NEA: (IV-I) |
Approval was granted for an agreement with the District Educators Association/CTA/NEA to allow release time for Kathy Iverson, Westminster High School teacher/department coordinator and district-wide science facilitator, to serve as Executive Director as of November 1, 2003 through June 17, 2004. The District Educators Association will fully reimburse the district for the cost of Ms Iverson’s salary and benefits. | |
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SETTLEMENT WITH EMMA CORPORATION: (IV-J) |
Approval was granted to settle the construction contract for modernization of Westminster High School with EMMA Corporation Construction Company in the amount of $400,000. | |
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QUARTERLY FINANCIAL REPORT: (IV-K) |
In accordance with Government Code section 53646(e), a financial report for the quarter ending September 30, 2003 and a certification regarding the district's ability to meet its cash flow needs for the next six months are provided for information. Full reports are available for review in the Business Division. | |
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RESOLUTION AUDIT ADJUSTMENTS – ADULT EDUCATION, WORKERS’ COMPENSATION & COUNTY SCHOOL FACILITIES FUNDS: (IV-L) |
Approval was granted for a resolution that will
authorize an adjustment to the beginning fund balance for the following
funds: Adult Education Fund – decrease the reserves in the amount of $(47,115) for fiscal year 2003-04. Workers’ Compensation Fund – decrease expenditures in the amount of $(226,000) and reserves in the amount of $(300,000) for fiscal year 2003-04. County School Facilities Fund – decrease expenditures in the amount of $(280,438) for fiscal year 2003-04. |
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RESOLUTION NO. 5: |
AYES: HARPER, CASTREY, SIMONS, GARLAND, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-M) |
Approval was granted to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2003-04. | |
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RESOLUTION NO. 6: |
AYES: HARPER, CASTREY, SIMONS, GARLAND, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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RESOLUTION ADTNL INCOME & EXPENDITURES – VARIOUS CATEGORICAL PROJECTS AND OTHER FUND SOURCES: (IV-N) |
The district has been notified of increases and decreases in funding various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $489,240 within the General Fund for the fiscal year 2003-04. | |
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RESOLUTION NO. 7: |
AYES: HARPER, CASTREY, SIMONS, GARLAND, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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RESOLUTION AND COOPERATIVE AGREEMENT – TRANSITION PARTNERSHIP PROGRAM: (IV-O) |
Approval was granted to adopt a resolution and to continue the Cooperative Agreement with the California Department of Rehabilitation for the Transition Partnership Program for the 2003-04 and 2004-05 fiscal years. The agreement will provide funds to the district in the amount of $154,050 per year. Required matching funds of $101,809 per year will be provided from the special education teachers’ salary and benefits budget. Authorization to expend funds upon receipt was granted. | |
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RESOLUTION NO. 8: |
AYES: HARPER, CASTREY, SIMONS, GARLAND, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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| RESOLUTION - SCHOOL BOND ELECTION: (V-A) | It was moved by Mr. Garland, seconded by Ms Castrey, to adopt a resolution of the Board of Trustees of the Huntington Beach Union High School District Ordering School Bond Election, and Authorizing Necessary Actions in Connection Therewith. Dr. Riley indicated that everyone is very enthusiastic of the work and effort in bringing this issue to the Board and community, and presented highlights of some of the important aspects of this resolution which calls for property owners within the district’s boundaries to pay an average of $30 per $100,000 assessed property value each year through 2034. Dr. Riley stated that the district is pleased with the work of the Facilities Task Force in looking at the district’s educational needs. If the Board approves the resolution, the $238 million general obligation bond would be placed on the March 2, 2004 ballot. | |
| PUBLIC INPUT TO RESOLUTION FOR SCHOOL BOND ELECTION: | The following people spoke in support of the School Bond measure: George Green, Principal, and David Distel, student, Valley Vista High School; Karen Gilden, Principal, and Nancy Steiner, parent, Ocean View High School; Doris Longmead, Principal, and Suzanne Chen, teacher, Adult School/Coast High School; Cynthia Clark, principal, and five student/staff members, Edison High School; Frank Berry, Principal, Anji Clemens, Assistant Principal, Brad Ennis, staff member, Martha Hubner and Rosemary Saylor, parents, Huntington Beach High School; Steve Roderick, Principal, Steve Slusser, parent, Jared Gibo, student, Marina High School; Dan Bryan, Vice Principal, George Clemens, Assistant Principal, Diane Truong, student, Audrey Carson, staff member, and Kathy Cornwell, parent, Westminster High School; Connie Mayhugh, Principal, Kathleen Lommen, Vice Principal, Mike Bryan, Assistant Principal, Hilary Bryan, School Psychologist, Pat Karathanas, Registrar, and Ashley Bryan, student, Fountain Valley High School. | |
| Board members asked questions and staff
responded. Dr. Simons called the question. Mr. Harper stated he had three independent amendments. It was moved by Mr. Harper, seconded by Mr. Garland for purposes of discussion, to offer an Amendment to Establish a Voter-Approved Repair & Replacement Reserve. Motion failed 4-1. Mr. Harper voted yes. |
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| It was moved by Mr. Harper, seconded by Dr.
Simons for purposes of discussion, to offer an Amendment to Make
Oversight Committee Membership Independent. Motion failed 4-1. Mr. Harper voted yes. |
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| It was moved by Mr. Harper to offer an
Amendment to Set Required Vote at Two-Thirds. Motion died for lack of a second. |
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| Vote on Main Motion: RESOLUTION NO. 9: |
AYES: CASTREY, SIMONS, GARLAND, HENRY] NOES: HARPER ABSENT: NONE Resolution adopted 4-1. |
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| RESOLUTION TO REIMBURSE CERTAIN EXPENDITURES FROM PROCEEDS OF BOND: (V-B) | It was moved by Ms Castrey, seconded by Dr. Simons, to adopt a resolution of the Board of Trustees of the Huntington Beach Union High School District Declaring the District’s Intention to Reimburse Certain Expenditures from Proceeds of Indebtedness. | |
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RESOLUTION NO. 10: |
AYES: HARPER, CASTREY, SIMONS, GARLAND, HENRY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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| BOARD OF TRUSTEES ANNUAL ORGANIZATIONAL MEETING: (VI-A) | In accordance with the Education
Code, the governing board of each school district shall hold an annual
organizational meeting. It was moved by Ms Castrey, seconded by Dr. Simons,
to establish December 9, 2003 as the date for this meeting. Motion unanimously adopted. |
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| BOARD DISCUSSION RE ANNUAL ORGANIZATIONAL MEETING: (VI-B) | In order to open the selection/appointment process for Board officer positions and committee appointments, Board President Susan Henry suggested that this issue be brought to the Board prior to the December 9, 2003 Annual Organizational Meeting. The typical appointments are listed. Board members discussed the process and suggested some changes for the future. | |
| STUDENT EXPULSIONS: (VI-A) | It was moved by Mr. Garland, seconded by Dr.
Simons, that Student Number 327190 be expelled from the Huntington Beach
Union High School District for the remainder of the 2003-04 school year for
violation of California Education Code 48900(k). It was further moved that
the expulsion be suspended and that the student be transferred to the
district’s Community Day School. Motion unanimously carried. |
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| It was moved by Dr. Simons, seconded by Mr.
Harper, that Student No. 314075 be expelled from the Huntington Beach Union
High School District for the remainder of the 2003-04 school year for
violation of California Education Code 48900(k). It was further moved that
an IEPT meeting be held to determine appropriate placement outside the
district during the period of expulsion. In June 2004 the student will be
notified of his right to request an IEPT meeting to determine appropriate
placement in his return to the district. Motion unanimously carried. |
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| It was moved by Ms Castrey, seconded by Mr.
Harper, that Student No. 321993 be expelled from the Huntington Beach Union
High School District for the 2003-04 school year for violation of California
Education Code 48900(b). An IEPT meeting will be held to determine his
educational placement during the time of expulsion. In June 2004, the
student will be notified of his right to request an IEPT meeting for
re-enrollment in the district.
Motion unanimously carried. |
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| It was moved by Mr. Harper, seconded by Ms
Castrey, that Student No. 315153 be expelled from the Huntington Beach Union
High School District for the remainder of the 2003-04 school year for
violation of California Education Code 48900(k). It was further moved that
during the period of expulsion, he attend an Orange County Department of
Education alternative school. In June 2004, the student will be notified of
his right to request re-enrollment in the district in a comprehensive high
school other than Marina. Motion unanimously carried. |
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| NEW BUSINESS: (VII) | Dr. Simons discussed the information received
from the Orange County Department of Education for the nominations for the
County Committee for School District Reorganization. Dr. Riley reported on his field trip to Yosemite last week with the Edison High School science class. Dr. Koch stated that the 7-11 Committee will be meeting on Friday, January 15, 2004. |
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| RECESS TO CLOSED SESSION: | The Board recessed to Closed Session at 9:59 p.m. to receive a Negotiations Update – Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6. Present were Agency Negotiators Kathy Miller and Patricia Koch. Also present was Van Riley. | |
| ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: | None. | |
| ADJOURNMENT: | The meeting was adjourned at 11:15 p.m. | |