HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR BOARD MEETING
December 8, 2009
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BOARD MEMBERS PRESENT:
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Bonnie Castrey Susan Henry Matthew Harper Brian Garland Michael Simons
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BOARD MEMBERS ABSENT:
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None |
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ADMINISTRATIVE PERSONNEL PRESENT: |
Van Riley, Superintendent Debbie Coleman, Asst. Superintendent, Human Resources Carole Thomas, Executive Assistant
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ADMINISTRATIVE PERSONNEL ABSENT:
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Carol Osbrink, Asst. Superintendent, Educational Services |
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PLACE AND DATE OF MEETING: |
District Office December 8, 2009
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CALL TO ORDER: |
The meeting was called to order at 7:00 p.m. by the Board President, Ms Castrey.
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CLOSED SESSION: (I-A)
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The Board recessed to Closed Session at 7:01 p.m. to consider a Parent Appeal – Education Code sections 35146 and 48260
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CALL BACK TO ORDER:
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The meeting was called back to order at 7:33p.m. Ms Castrey announced that in Closed Session the Board conditionally granted the appeal on a 5-0 vote. This would be referred to later in the meeting under Student Expulsions.
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PLEDGE OF ALLEGIANCE: (II)
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The Pledge of Allegiance was given.
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ORGANIZATION OF BOARD: (III-A)
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Ms Castrey gave a closing address at the end of her term as President.
Ms Castrey nominated Mr. Garland for President. Mr. Harper placed his name in nomination for President. The Board voted 4-1 in support of Mr. Garland. No seconds were required.
Ms Castrey nominated Mrs. Henry for Vice President. Mr. Harper placed his name in nomination for Vice President. The Board voted 4-1 in support of Mrs. Henry. No seconds were required.
Ms Castrey nominated Dr. Simons for Clerk. Mr. Harper placed his name in nomination for Clerk. The Board voted 4-1 in support of Dr. Simons. No seconds were required.
Dr. Simons nominated Mr. Harper for Alternate Clerk. The Board voted unanimously in support of Mr. Harper.
Mr. Garland took the chair at this time. He thanked Ms Castrey for her leadership over the past year and presented her with an engraved paperweight on behalf of the Board.
Ms Castrey will serve as representative on the nominating committee for election of County Committee on School District Organization. Mr. Harper will serve as alternate.
All Board members will serve as Political Action representatives for the Orange County School Boards Association.
Mr. Harper will serve on the Adult/Alternative Education Community Advisory Committee. Mrs. Henry will serve as alternate.
Dr. Simons will serve on the Coastline Regional Occupational Program (CROP) Board. Mr. Garland will serve as alternate.
Mr. Harper will serve on the District English Learners Advisory Committee (DELAC). Mr. Garland will serve as alternate.
Dr. Simons and Mr. Garland will serve on the district Strategic Planning Committee.
Mr. Garland and Mrs. Henry will serve on the district Relationships by Objectives (RBO) Committee.
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Mr. Garland and Mr. Harper will serve on the district Team Building Through Communication (TBC) Steering Committee.
Mrs. Henry and Dr. Simons will serve on the Citizens Oversight Committee.
Mrs. Henry will serve on the Curriculum Committee. Ms Castrey will serve as alternate.
Mrs. Henry will serve on the Booster Task Force.
A schedule of regular and study session Board meetings to be held at the District Office beginning at 7:30 p.m. on the listed Tuesday evenings was adopted.
Mr. Garland indicated that he preferred to meet with the Superintendent and one Board member at 4 p.m. on the Thursdays prior to Board meetings.
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APPROVAL OF MINUTES: (III-B)
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It was moved by Ms Castrey, seconded by Dr. Simons, to approve the minutes of the regular Board meeting held November 10, 2009.
Motion unanimously carried.
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BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-C) |
Board members representing the district on various committees presented reports and discussed activities.
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STUDENT BOARD REPRESENTATIVE REPORTS: (III-D) |
Benjamin Simons, Student Representative to the Board from Huntington Beach High School, presented reports on campus activities.
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SUPERINTENDENT’S REPORT: (III-E)
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Dr. Riley indicated that we are moving forward with Adult School funding and explained the concept. He also provided information on the Edison High School CIF football game to take place at Anaheim Stadium.
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PUBLIC HEARING – ACCEPTANCE OF AND USES OF TIER III CATEGORICAL FUNDS FOR ANY EDUCATIONAL PURPOSES FOR FISCAL YEARS 2008-09 THROUGH 2012-13 (NO. 3): (III-F)
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A public hearing was held on the acceptance of and uses of Tier III Categorical Funds (Categorical Flexibility) for any educational purpose as provided in Education Code section 42605. This is hearing number three relative to the flexibility provided in Education Code Section 42605. Additional hearings may be necessary as the State continues to release funds specific to the programs identified in ABX3 4. The President gaveled the hearing open. There being no input, the hearing was declared closed.
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STAFF PRESENTATION – OVHS: (III-G) |
Dan Bryan, Principal, and staff presented information about the El Viento program, the special Arts, Athletics and Academics Day on Saturday, January 9, 2010, and an update of Professional Learning Communities.
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FIRST INTERIM FINANCIAL REPORT AND CERTIFICATION OF FINANCIAL STATUS: (III-H)
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Ms. Jeanette Ullrich, Chief Business Official, gave a presentation on the status of the district's financial condition as of the First Interim Reporting period. Ms. Ullrich reported that the district was projecting a positive general fund balance, and reserves over and above the mandatory requirement for the current and three projection years. However, she cautioned that factors such as the continued structural deficit and recessionary economy at the State level, the Governor's January Proposal, and the depletion of federal ARRA funds could have a significant impact on future projections.
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PUBLIC COMMUNICATION TO THE BOARD: (III-I)
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None.
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CONSENT CALENDAR: (IV) |
It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the Consent Calendar as presented with addendum to item IV-B, Personnel Report.
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PURCHASE ORDERS: (IV-A) |
Purchase orders in the amount of $2,562,526.87 were approved as presented.
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PERSONNEL REPORT: (IV-B) |
Approval was granted for Personnel Report No. 6 with addendum as presented.
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PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C)
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Approval was granted for the Professional and Official Business activities as presented. |
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FIELD TRIPS: (IV-D)
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Approval was granted for the Field Trips as presented.
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CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented.
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PART C RESPITE COSTS REIMBURSEMENT- WOCCSE - NO. 1140: (IV-F) |
Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse designated parents for infant respite care in an amount not to exceed $648 for the period June 1, 2009 to June 1, 2010. Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).
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PART C RESPITE COSTS REIMBURSEMENT- WOCCSE - NO. 1144: (IV-G) |
Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse designated parents for infant respite care in an amount not to exceed $1,458 for the period November 2, 2009 to January 31, 2012. Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).
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ACCEPTANCE OF FUNDING – WORKABILITY I PROGRAM: (IV-H) |
Approval was granted to accept continued WorkAbility I grant funding in the amount of $308,890 from the California Department of Education for the 2009-2010 fiscal year. The funds will be used to provide school-to-career transition programs for special education students in the district. No matching funds were required. Authorization to expend funds upon receipt was granted.
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GRANT APPLICATION – FUNDING FOR THE TARGET FIELD TRIP – EHS: (IV-I) |
Approval was granted for Edison High School to submit an application to the Target Field Trip grant funding in the amount of $910. The proposed field trip in March 2010 will allow students to visit the Griffith Park Observatory where they can gain first-hand experience addressing the 9th grade Earth Science standards in the area of astronomy. No matching funds were required. Authorization to expend funds upon receipt was granted.
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NOTICE OF COMPLETION – CONTRACT NO. 0585 – OVHS, HBHS & WHS: (IV-J) |
Approval was granted to file a Notice of Completion on Contract No. 0585 for Stadium Bleachers at Ocean View, Huntington Beach and Westminster high schools by Steel Stadiums, and to pay the ten percent retention after filing. |
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NOTICE OF COMPLETION – CONTRACT NO. 0913 – MHS: (IV-K) |
Approval was granted to file a Notice of Completion on Contract No. 0913 for Site Work, Phase 2 at Marina High School by MSH Construction Company, and to pay the five percent retention after filing.
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CONTRACT CHANGE NOTICES: (IV-L) |
Approval was granted for the change notices to the contracts as presented which were previously awarded.
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SUBSTITUTION OF SUBCONTRACTORS: (IV-M) |
Approval was granted for the substitution of subcontractors on Contract No. 0585 with Steel Stadiums for the Stadium Bleachers at Huntington Beach, Ocean View and Westminster high schools.
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SETTLEMENT AGREEMENT WITH MSH CONSTRUCTION COMPANY: (IV-N)
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Approval was granted for a Settlement Agreement and General Release with MSH Construction Company for work performed at Marina High School Site Work Phase 2 North Parking Lot in the amount of $127,378.00. |
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ACCEPTANCE OF AND USES OF TIER III CATEGORICAL FUNDS FOR ANY EDUCATIONAL PURPOSES FOR FISCAL YEARS 2008-09 THROUGH 2012-13 (NO. 3): (IV-O)
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Approval was granted for the acceptance of and use of Tier III Categorical Funds (Categorical Flexibility) for any educational purpose as provided in Education Code Section 42605. |
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ANNUAL DEVELOPER FEE REPORT: (IV-P) |
Approval was granted to accept the report on Developer Fees, prepared in compliance with the requirements of SB 1693. The report has been available to the public since November 23, 2009.
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OCTOBER 2009 DISBURSEMENTS: (IV-Q)
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A recap of payments processed during the month of October 2009 was presented.
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ENROLLMENT & ADA: (IV-R) |
Reports on enrollment and ADA for the periods September 2-25, 2009 and September 28 to October 23, 2009 were presented.
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RESOLUTION – ADDITIONAL INCOME AND EXPENDITURES - GENERAL FUND: (IV-S) |
The district has been notified of increases and decreases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $574,421 within the General Fund for the fiscal year 2009-10.
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RESOLUTION NO. 25: |
AYES: HARPER, HENRY, SIMONS, CASTREY, GARLAND NOES: NONE ABSENT: NONE
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RESOLUTION- ADDITIONAL INCOME AND EXPENDITURES - ADULT EDUCATION FUND: (IV-T)
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The district has been notified of increases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $24,061 within the Adult Education Fund for the fiscal year 2009-10. |
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RESOLUTION NO. 26: |
AYES: HARPER, HENRY, SIMONS, CASTREY, GARLAND NOES: NONE ABSENT: NONE
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RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES –SPECIAL RESERVE/COP FUND, CAPITAL FACILITIES FUND AND COUNTY SCHOOL FACILITIES FUND: (IV-U)
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The district has projected increases and decreases in funding for various capital projects and other funding sources. Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of ($43,285) in the Special Reserve/COP Fund, Capital Facilities Fund and County School Facilities Fund for the fiscal year 2009-10. |
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RESOLUTION NO. 27: |
AYES: HARPER, HENRY, SIMONS, CASTREY, GARLAND NOES: NONE ABSENT: NONE
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RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-V)
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Approval was granted to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2009-10.
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RESOLUTION NO. 28: |
AYES: HARPER, HENRY, SIMONS, CASTREY, GARLAND NOES: NONE ABSENT: NONE
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APPROVAL OF FIRST INTERIM FINANCIAL REPORT AND CERTIFICATION OF FINANCIAL STATUS: (V-A)
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The first interim financial report for the fiscal year 2009-10 was presented. It was moved by Dr. Simons, seconded by Ms Castrey, that the Board President certify, as required by AB 1366, that the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years. |
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BOARD POLICY: (VI-A) |
It was moved by Ms Castrey, seconded by Mr. Harper, to approve the following Board Policy for second reading and adoption in the continued revision of existing policies and administrative regulations:
BP 4119.12, 4219.12, 4319.12 – All Personnel Staff/Student Policy
Motion unanimously carried.
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STUDENT EXPULSIONS: (VII-A) |
It was moved by Ms Castrey, seconded by Dr. Simons, that Student No. 354883 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(b). It was further moved the expulsion be suspended and that the student be transferred to another comprehensive high school in the district and be placed on a behavior contract.
Motion unanimously carried.
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It was moved by Mrs. Henry, seconded by Ms Castrey, that Student No. 355666 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(j). It was further recommended that a district IEPT take place to determine the student’s educational placement during the period of expulsion.
Motion unanimously carried.
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It was moved by Mrs. Henry, seconded by Mr. Harper, that Student No. 354039 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(c). It was further moved that a district IEPT take place to determine the student’s educational placement during the period of expulsion.
Motion unanimously carried.
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It was moved by Dr. Simons, seconded by Mr. Harper, that Student No. 358539 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(b)(c). It was further moved that a district IEPT take place to determine the student’s educational placement during the period of expulsion.
Motion unanimously carried.
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It was moved by Dr. Simons, seconded by Ms Castrey, that Student No. 362806 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(d). It was further moved that the expulsion be suspended and that the student be transferred to another comprehensive high school in the district.
Motion unanimously carried.
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It was moved by Ms Castrey, seconded by Mr. Harper, that Student No. 36556 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(d). It was further moved that the student attend an OCDE alternative school (ACCESS) during the period of expulsion.
Motion unanimously carried.
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It was moved by Ms Castrey, seconded by Mr. Harper, that Student No. 365814 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(c). It was further moved that the student attend an OCDE alternative school (ACCESS) during the period of expulsion.
Motion unanimously carried.
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It was moved by Mr. Harper, seconded by Ms Castrey, that Student No. 376115 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(a-1). It was further moved that the student attend an OCDE alternative school (ACCESS) during the period of expulsion.
Motion unanimously carried.
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It was moved by Mr. Harper, seconded by Ms Castrey, that Student No. 369147 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(d). It was further moved that the student attend an OCDE alternative school (ACCESS) during the period of expulsion.
Motion unanimously carried.
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It was moved by Mr. Garland, seconded by Ms Castrey, that Student No. 36621 be expelled from the Huntington Beach Union High School District for the remainder of the 2009-10 school year for violation of California Education Code 48900(a-1). It was further moved that a District IEPT determine the student’s educational placement during the period of expulsion.
Motion unanimously carried.
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NEW BUSINESS: (VIII) |
Mr. Harper commented on Ms Castrey’s closing address.
Mrs. Henry indicated that CSBA, through their Governance Consulting Services, provides a workshop on Building Governance Handbooks and asked the Board if there was any interest in seeking assistance from CSBA in leading a short four to six hour workshop. Mrs. Henry would like to agendize this item. Ms Castrey supported it.
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ANY OTHER PUBLIC COMMUNICATION: (IX) |
On behalf of parents and students, Donna Alexander thanked the Board members for their hard work over the past year.
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ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: (X)
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None. |
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ADJOURNMENT: |
The meeting was adjourned by the President, Ms Castrey, at 9:17 p.m.
______________________________ Clerk
______________________________ Secretary |
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