HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
DECEMBER 11, 2001
|
BOARD MEMBERS PRESENT: |
Bonnie Castrey |
|||
|
BOARD MEMBERS ABSENT: |
None |
|||
|
ADMINISTRATIVE PERSONNEL PRESENT: |
Susan Roper, Superintendent |
|||
|
ADMINISTRATIVE PERSONNEL ABSENT: |
None |
|||
|
PLACE AND DATE OF MEETING: |
District Education Center |
|||
|
CLOSED SESSION: (I) |
The Board recessed to Closed Session at 6:46 p.m. to consider:
|
|||
|
CALL TO ORDER: |
The meeting was reconvened order at 7:37 p.m. by the President, Dr. Simons. The Board considered three parent appeals – two were denied and the third was sent back for reconsideration. The Board also met with district legal counsel concerning potential litigation. |
|||
|
PLEDGE OF ALLEGIANCE: (II) |
The Pledge of Allegiance was led by Benjamin Simons. |
|||
|
ORGANIZATION OF BOARD: (III-A) |
Dr. Simons expressed his thanks to the Board for their confidence and support in allowing him to represent them as President for the last two years in order to keep continuity for some of the ongoing projects. He also thanks his wife Judy, and son Benjamin. It was moved by Mrs. Henry, seconded by Ms Dashiell, to nominate Ms
Castrey for President. |
|||
|
Mrs. Castrey will serve on the Coastline Regional Occupational Program (CROP) Board. Mrs. Henry will serve as alternate. Dr. Simons will serve as liaison to the Community Advisory Committee (CAC). Ms Dashiell will serve as alternate. Mr. Harper will serve on the District English Learners Advisory Committee (DELAC). Mrs. Henry will serve as alternate. Ms Castrey and Mrs. Henry will serve on the district’s Strategic Planning Committee. Mrs. Castrey and Ms Dashiell will serve on the district Relationships by Objectives (RBO) Committee. Mr. Harper and Mrs. Henry will serve on the district Team Building Through Communication (TBC) Steering Committee. The following Board members will meet with the CAP (Community Action Panel): Dr. Simons and Ms Dashiell, February 14, 2002; Mr. Harper and Mrs. Henry, May 9, 2002; Ms Castrey and Dr. Simons, September 12, 2002; and Mr. Harper and Ms Dashiell, November 14, 2002. A rotation schedule will be developed for the Board President/ member meetings with the Superintendent. (4:00 p.m., Thursdays preceding the regular Board meetings in the Superintendent’s Office). A schedule of regular and study session Board meetings to be held at the District Education Center beginning at 7:30 p.m. on the listed Tuesday evenings was approved. It was moved by Dr. Simons, seconded by Mr. Harper, to adopt all motions taken. Motion unanimously carried. |
||||
|
APPROVAL OF MINUTES: (III-B) |
It was moved by Ms Henry, seconded by Dr. Simons, to approve the minutes of the regular Board meeting held November 13, 2001. Motion unanimously carried. |
|||
|
BOARD COMMITTEE REPORTS AND ACTIVITIES: (III- C) |
Board members representing the district on various committees presented reports and discussed activities. |
|||
|
STUDENT BOARD REPRESENTATIVE REPORT: (III-D) |
Suesan Gerard, Student Representative to the Board from Fountain Valley High School, presented a report. |
|||
|
STAFF AND STUDENT COMMENDATION – ACADEMY FOR THE PERFORMING ARTS: (III-E) |
Mr. Jim Thomas, Coordinator of Visual and Performing Arts at the Orange County Department of Education, presented a commendation to the district Academy for the Performing Arts staff and students for their outstanding performance at the Teacher of the Year Recognition ceremony held on November 14, 2001. A short video of the performance was shown. |
|||
|
STAFF SURVEY RESULTS: (III-F) |
A staff survey was conducted recently by Management Support Services. A report detailing the survey was presented by survey director Gayle Wayne. Ms Wayne reviewed the 22 questions and their responses. Highlights indicated that no category showed a significant decline, and most questions showed an increase in cumulative positive points. An important response showed that 88 percent of staff feel that the district is a good place to work. |
|||
|
STAFF PRESENTATION – OPEN ENROLLMENT FOR 2002-03: (III-G) |
Dr. John Myers, Assistant Superintendent, Educational Services, presented a review of the intradistrict and interdistrict open enrollment options and recommendations for the 2002-03 school year. |
|||
|
PUBLIC COMMUNICATION TO THE BOARD: (III- H) |
Brian Dimsho, Mel Smith Electronics, addressed the Board on agenda item IV-W, Award of Bid. Dave Larsen, legal counsel for the district, was in attendance to advise the Board. |
|||
|
CONSENT CALENDAR: (IV) |
It was moved by Mrs. Henry, seconded by Dr. Simons, to approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report, with the exception of Purchase Order No. 274R1865, IV-A, modular buildings for Fountain Valley High School Modernization Project No. 57/66548-00-04, and IV-W, Award of Bid, both pulled by Dr. Simons; and IV-P, Contract Extension/Amendment for Redevelopment Consulting Services, which was pulled by Mr. Harper, all for separate consideration. Motion unanimously carried. |
|||
|
Purchase orders in the amount of $12,575,453.77 were approved as presented, with the exception of Purchase Order No. 274R1865, modular buildings for Fountain Valley High School Modernization Project No. 57/66548-00-04, which was pulled by Dr. Simons for separate consideration. |
|||
|
Approval was granted for the Certificated and Classified Personnel Report No. 7 as presented. |
|||
|
Approval was granted for the Professional and Official Business Activities as presented. |
|||
|
Approval was granted for the Field Trips as presented. |
|||
|
The Governing Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. |
|||
|
Approval was granted to enter into the non-public school contracts as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment. |
|||
|
Approval was granted for Edison High School to submit an application to the California Department of Education for a Specialized Secondary Program (SSP) planning grant in the amount of $35,000 for the 2002-03 school year. If awarded, the funds will be used to develop a three-year interdisciplinary program that prepares students for careers in visual design and communication. No matching funds are required. Authorization to expend funds upon receipt was granted. |
|||
|
Approval was granted to commence the adoption of the new basic textbooks (sixth list) for the 2001-02 school year according to district policy. |
|||
|
Approval was granted for the extension of the Authorized Provider Agreement with the American Red Cross, Orange County Chapter. The extended agreement authorizes the district to continue to teach American Red Cross classes (first aid and CPR) to district staff for the period January 1, through December 31, 2002. |
|||
|
Approval was granted to reimburse parents for tuition and transportation costs pursuant to a Special Education Hearing Office Decision, SN 98-01. The total reimbursement shall not exceed $12,974.26, which represents tuition in the amount of $6,175 and transportation costs in the amount of $6,799.26 for the period of enrollment at Summit View School). |
|||
|
Approval was granted for the Construction Change Directives to the contracts as presented which were previously awarded. |
|||
|
Approval was granted for the change notices to the contracts as presented which were previously awarded. |
|||
|
Approval was granted to add a contractor to the current list of pre-qualified bidders for the upcoming school repair and rehabilitation projects The addition will remain valid for up to twelve months from the approval date. |
|||
|
Approval was granted to dispose of the listed surplus/obsolete district vehicles by public auction through Nationwide Auctioneers. |
|||
|
Approval was granted for a lease agreement with Heard’s Gardens to be a tenant of the Westminster High School Farm. The term of the agreement is from January 2 through June 30, 2002, renewable annually on July 1. |
|||
|
Approval was granted to renew the agreement between the district and the Casmalia Resources Site Steering Committee to extend the statute of limitations for any causes of action the District may have to reach an agreement with the Government resulting from disposal of waste material at the Casmalia Landfill. |
|||
|
Approval was granted to ratify an agreement with National University for the use of facilities at Marina High School for the purpose of offering academic programs to district employees toward a Master of Arts degree. The agreement extends through June 2003, at no cost to the district. |
|||
|
In accordance with Government Code 53646(e), a financial report for the quarter ending September 30, 2001 and a certification regarding the district's ability to meet its cash flow needs for the next six months were provided for information. Full reports are available for review in the Business Division. |
|||
|
Approval was granted to reject Personal Injury Claim S 131085 MH. Claim information is available in the Business Division. |
|||
|
A recap of payments processed during the month of October 2001 was presented. |
|||
|
Approval was granted to submit to the California Department of Education a Waiver of Education Code Section 49550 - State Meal Mandate during Saturday School, for the 2001-02 and 2002-03 school years. |
|||
|
Approval was granted to enter into an agreement with Vavrinek, Trine, Day & Co., LLP, certified public accountants, to perform student body business office reviews for Edison, Huntington Beach and Westminster high schools at a cost not to exceed $1,400 per school. |
|||
|
A report on enrollment and ADA for the period September 5-28, 2001 was presented. |
|||
|
The district has been notified of increases in funding for Adult Education categorical projects. Approval was granted to adopt a resolution increasing income and expenditures in the amount of $250,000 within the Adult Education Fund for the fiscal year 2001-02. |
|||
|
RESOLUTION NO. 17: |
AYES: HARPER, HENRY, CASTREY, DASHIELL, SIMONS NOES: NONE ABSENT: NONE Motion unanimously carried. |
|||
|
The district has been notified of increases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures in the amount of $2,947,975 within the General Fund for the fiscal year 2001-02. |
|||
|
RESOLUTION NO. 18: |
AYES: HARPER, HENRY, CASTREY, DASHIELL, SIMONS NOES: NONE ABSENT: NONE Motion unanimously carried. |
|||
|
Approval was granted to adopt a resolution, authorizing the transfers made within the approved budget of various funds for 2001-02. |
|||
|
RESOLUTION NO. 19: |
AYES: HARPER, HENRY, CASTREY, DASHIELL, SIMONS NOES: NONE ABSENT: NONE Motion unanimously carried. |
|||
|
PURCHASE ORDER NO. 275R1865: (IV-A) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to approve this purchase order for the purchase of modular buildings for Fountain Valley High School Modernization Project No. 57/66548-00-04. A separate Board action was required by the Office of Public Construction. Motion unanimously carried. |
|||
|
CONTRACT EXTENSION/ AMENDMENT FOR REDEVELOPMENT CONSULTING SERVICES: (IV-P) |
It was moved by Mrs. Henry, seconded by Dr. Simons, to extend and amend the contract with Public Economics, Inc. (PEI) for financial, economic and other services related to all the Redevelopment Project areas within the district, at an additional fee not to exceed $35,250 plus expenses, to be paid from the revenues from the redevelopment projects. Motion unanimously carried. |
|||
|
AWARD OF BID: (IV-W) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to award the bid for Site Preparation for Fountain Valley High School Building D Modular Construction Phase 1, Phase 2 and Technology Upgrade Phase 3 to ATEK Construction, the low bidder, in the amount of $3,070,000, to be funded by the County Schools Facility Fund. Dr. Simons indicated that Dave Larsen, district legal counsel, has reviewed the bid protest by Mel Smith Electric, Inc., and determined that the low bid from ATEK is responsive. It was further moved that all other bids be rejected as being higher in cost or not meeting specifications. All bid results are available for review in the Purchasing Department. Board members discussed this issue at length and Mr. Larsen provided counsel. Motion unanimously carried. |
|||
|
ANNUAL DEVELOPER FEE REPORT: (V-A) |
It was moved by Mrs. Henry, seconded by Dr. Simons, to accept the report on Developer Fees, prepared in compliance with the requirements of SB 1693. The report has been available to the public since November 20, 2001. Motion unanimously carried. |
|||
|
BUDGET GUIDELINES: (V-B) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the proposed budget guidelines for the 2002-03 fiscal year as presented. Motion unanimously carried. |
|||
|
INTERIM FINANCIAL STATEMENT AND CERTIFICATION OF FINANCIAL STATUS: (V-C) |
The first interim financial statement for the fiscal year 2001-02 was presented. Dr. Patricia Koch reviewed the report, indicating that while the forecast is depressing because the Board will be required to consider cutting this spring, this was the best scenario. It was moved by Dr. Simons, seconded by Mrs. Henry, that the Board President certify, as required by AB 1366, that the District will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years. Motion unanimously carried. |
|||
|
OPEN ENROLLMENT FOR 2002-03: (VI-A) |
It was moved by Dr. Simons, seconded by Mrs. Dashiell, to continue the intradistrict and interdistrict open enrollment program for the 2002-03 school year as presented in the accompanying Board Policy 5116.2 – Students, Intradistrict Open Enrollment. Mr. Harper expressed concerns about the policy and, following discussion with other Board members, it was indicated by Dr. Roper that staff wished to get open enrollment approved at this time so the public understands the district’s intent for the coming year. It was moved by Dr. Simons, seconded by Ms Dashiell, to amend the motion to strike the words "and interdistrict" from both two sides. Ms Castrey asked if the Board wished to ask staff to make any changes to the interdistrict policy. Dr. Simons indicated that next year it would look at intradistrict transfers. Vote on main motion: Motion carried 4-1. Mr. Harper voted no. |
|||
|
BOARD POLICY REVISIONS: (VII-A) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the following board policy for second reading and adoption in the continued revision of existing policies and administrative regulations: BP 5145.9 Students Hate Motivated Behavior Motion carried 4-1. Mr. Harper voted no. |
|||
|
BOARD POLICY REVISIONS: (VII-B) |
It was moved by Dr. Simons, seconded by Ms Castrey, to approve the following Board policy for first reading in the continued revision of existing policies and administrative regulations: BP 5121 Students Examination/Grading/Rating Motion unanimously carried. |
|||
|
STUDENT EXPULSIONS: (VIII-A) |
It was moved by Ms Dashiell, seconded Mrs. Henry, that Russell Watson be expelled from the Huntington Beach Union High School District for the remainder of the 2001-02 school year for violation of California Education Code 48900(b). It was further moved that Russell Watson be tested for special education services by Edison High School prior to the end of the first semester, and that the expulsion be suspended second semester and that Russell be re-enrolled in a comprehensive district school other than Edison High School. If he has qualified for special education services, an IEPT must be held to determine his placement. If he does not qualify, he will be in a regular district program. It was moved that Russell be enrolled in an Orange County Department of Education alternative education program for the remainder of the first semester. Motion unanimously carried. |
|||
|
It was moved by Dr. Simons, seconded by Mrs. Henry, that Alexis Smith That Alexis Smith be expelled from the Huntington Beach Union High School District for the remainder of the 2001-02 school year for violation of California Education Code 48900(b). It was further moved that during the period of expulsion, she attend an Orange County Department of Education alternative education program. Should Alexis not complete her graduation requirements during the period of expulsion, she may request enrollment into a district program determined by an IEPT meeting for the 2002-03 school year. Motion unanimously carried. |
||||
|
NEW BUSINESS: (IX) |
Mr. Harper suggested that when he intradistrict enrollment policy is next reviewed/updated, it be done in November and not December. Mrs. Henry indicated that a special Board meeting would not be required prior to the January 15, 2002 Board meeting. Ms Castrey indicated that she would like to attend the Federal Relations Network Conference, February 1-5, 2002. Dr. Roper complimented Dr. Patricia Koch and Mr. Ed Baker for their work over the past 18 months on modernization projects. Dr. Patricia Koch provided a facilities update. |
|||
|
ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: (X) |
Kathy Iverson commented on various aspects of the Board meeting. |
|||
|
ADJOURNMENT: |
The meeting was adjourned at 10:11 p.m. |
|||