BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Susan Henry

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carol Osbrink, Asst. Superintendent, Educational Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Office

December 11, 2007

CALL TO ORDER:

The meeting was called to order at 7:30 p.m. by the Board President, Mrs. Henry.

CLOSED SESSION:  (I)

There was no closed session.

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was led by Jesse Dalton, Student Board Representative.

ORGANIZATION OF THE BOARD :  (III-C)

It was moved by Ms Castrey, seconded by Mr. Garland, to nominate Dr. Simons for President.  Motion carried 5-0.  Mrs. Henry thanked her colleagues and staff and wished Dr. Simons continued success in the next year.  Dr. Simons presented a plaque to Mrs. Henry on behalf of the Board.

ORGANIZATION OF THE BOARD :  (III-C)  (continued)

It was moved by Mrs. Henry, seconded by Mr. Garland, to nominate Ms Castrey for Vice President.  Mr. Harper placed his name in nomination for Vice President.  The Board voted 4-1 in support of Ms Castrey.  Mr. Harper voted no.

It was moved by Ms Castrey, seconded by Mrs. Henry, to nominate Mr. Garland as Clerk.

Ms Castrey nominated Mrs. Henry as Alternate Clerk.  Motion carried 5-0.

Dr. Simons took the chair at this time.

Dr. Simons will serve as representative on the nominating committee for election of County Committee on School District Organization.

All Board members will serve as Political Action Representatives for the Orange County School Boards Association.

Mr. Harper will serve as representative on the Adult/Alternative Education Community Advisory Committee.  Mrs. Henry will serve as alternate.

Mrs. Henry will serve as representative on the Coastline Regional Occupational Program (CROP) Board.  Dr. Simons will serve as alternate.

Mr. Garland will serve as representative on the District English Learners Advisory Committee (DELAC).

Dr. Simons and Ms Castrey will serve as representatives on the district’s Strategic Planning Committee.

Dr. Simons and Ms Castrey will serve as representatives on the district Relationships by Objectives (RBO) Committee.

Mr. Garland and Mr. Harper will serve as representatives on the district Team Building Through Communication (TBC) Steering Committee.

It was determined that it is no longer necessary to appoint a representative to serve on the SAVE Task Force.

Mrs. Henry will continue to serve as representative on the Booster Advisory Board.

Mr. Garland and Mrs. Henry will serve as representative to the Citizens Oversight Committee.

Mrs. Henry will serve as representative on the Curriculum Committee.  Ms Castrey will serve as alternate.

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the organization of the Board as presented and to adopt a schedule of regular and study session Board meetings to be held at the District Education Center beginning at 7:30 p.m. on the listed Tuesday evenings.  A rotation schedule for Board president/member meetings with Superintendent to review Board agenda will be developed.

                                    Motion unanimously carried.

APPROVAL OF MINUTES:  (III-B)

It was moved by Mr. Garland, seconded by Ms Castrey, to approve the minutes of the regular meeting held November 13, 2007.

                                    Motional unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-C)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III-D)

Jesse Dalton, Student Representative to the Board from Fountain High School, presented reports for each school.

SUPERINTENDENT’S REPORT:  (III-E)

Dr. Simons reported that Dr. Riley had been named Administrator of the Year by the California Association of School Counselors.

Dr. Riley introduced new hirees Rose Multari, Risk Manager;  Louise Raya, Assistant Principal, Edison High School;  and Steve Curial, Assistant Principal of the ESL program at the Adult School.

Dr. Riley stated that there is no longer a moratorium on new sports.  It is up to the site to make that determination, as long as they can afford it and it does not conflict with any other activities on the site.

The new Ocean View High School swimming pool will be built adjacent to Gothard Street.

STAFF PRESENTATION – FVHS:  (III-F)

Mr. Chris Herzfeld, Principal, and staff from Fountain Valley High School presented information on “Academics in Action – Learning Beyond the Classroom.”

STAFF PRESENTATION – NINTH GRADE AT-RISK STUDENTS AND THE ACADEMY PROGRAM:  (III-G)

Carol Osbrink, Assistant Superintendent of Educational Services; George Green, Director of Child Welfare and Attendance; Cynthia Olaya and Claudia Rodriguez, Student Support Specialists, presented a report on ninth grade at-risk students and a review of the Academy Program.

PUBLIC COMMUNICATION TO THE BOARD: (III-H)

None.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Mr. Garland, to approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report.

                                    Motion unanimously carried.

  PURCHASE

  ORDERS:  (IV-A)

Approval was granted for purchase orders in the amount of $5,241,370.33 as presented. 

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 6 as presented, with addendum.

FIELD TRIPS:

(IV-C)

Approval was granted for Field Trips as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-D)

Approval was granted for the Professional and Official Business Activities as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented, with addendum. 

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

WAIVER REQUEST – BILINGUAL TESTER – EDUCATION CODE SECTION 52164.1:  (IV-G)

Approval was granted to submit a request to the California Department of Education to waive the requirement that bilingual assessment be conducted by persons who can speak and understand the pupil’s primary language where the primary language is spoken by a small number of pupils.  The effective period of the waiver request is January 1, 2008 through December 31, 2008.

AWARD OF BIDS:  (IV-H)

Approval was granted to award bids to the successful bidders as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

SUBSTITUTION OF SUB-CONTRACTORS 0064:  (IV-I)

Approval was granted for the substitution of subcontractors on Contract No. 0064 with Angeles Contractor Inc. for Modernization at Fountain Valley High School.

SUBSTITUTION OF SUBCONTRACTOR 0349:  (IV-J)

Approval was granted for the substitution of a subcontract on Contract No. 0349 with Scorpio Enterprises for Modernization #2 at Westminster High School.

PURCHASE OF EQUIPMENT USING A CONTRACT OF THE STATE OF CALIFORNIA:

(IV-K)

Approval was granted for the purchase of equipment through Mitel Networks Inc. using a contract of the State of California.

CONTRACT CHANGE NOTICES:   (IV-L)

Approval was granted for the change notices to the contracts as presented which were previously awarded.

REDUCTION OF RETENTION FOR CONTRACTOR - MILLER ENVIRONMENTAL INC.:  (IV-M)

Approval was granted to reduce the ten percent (10%) retention to five percent (5%) in accordance with Public Contract Code Section 9203 on Contract 0093 with Miller Environmental Inc. for the demolition and abatement at Edison High School.

NOTICE OF COMPLETION – MHS:  (IV-N)

Approval was granted to file a Notice of Completion on Contract 0383 for the Site Preparation for Portable Buildings at Marina High School Science by MSH Construction, and to pay the 10 percent retention after filing.

SEPTEMBER, 2007 (REVISED) AND OCTOBER, 2007 DISBURSEMENTS:  (IV-O)

A recap of payments processed during the months of September and October 2007 was presented.

ENROLLMENT & ADA:  (IV-P)

A report on enrollment and ADA for the period September 24 through October 19, 2007 was presented.

RESOLUTION - APPOINTMENT OF PUBLIC AGENCY RETIREMENT SYSTEM PLAN ADMINISTRATOR:  (IV-Q)

Approval was granted to appoint the Chief Business Official as the Public Agency Retirement System Alternate Retirement System Plan Administrator for the purpose of signing documents required to administer the District's PARS plan.  This resolution supersedes Resolution 45, dated May 23, 1995.

RESOLUTION

NO. 21:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-R)

Approval was granted to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2007-08.

RESOLUTION

NO. 22:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-S)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $1,184,200 in the General Fund for the fiscal year 2007-08.

RESOLUTION

NO. 23:

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES –CAPITAL FACILITIES FUND:  (IV-T)

The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $2 (two dollars) in the Capital Facilities Fund for the fiscal year

2007-08.

RESOLUTION

NO. 24::

AYES:             HARPER, GARLAND, SIMONS, CASTREY, HENRY

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

AGREEMENT -COALITION FOR HOURLY INSTRUCTIONAL PROGRAMS (CHIP):

(V-A)

It was moved by Mrs. Henry, seconded by Ms Castrey, to enter into an agreement with the Orange County Superintendent of Schools to provide enrollment for the District with School Services of California, Inc., as a member of the Coalition for Hourly Instructional Programs (CHIP) to mitigate the fiscal impact to school districts that are experiencing loss of revenue in operating supplemental instruction programs. 

                                                            Motion carried 4-1.

                                                            Mr. Harper voted no.

ANNUAL DEVELOPER FEE REPORT:  (V-B)

It was moved by Ms Castrey, seconded by Mr. Garland, to accept the report on Developer Fees, prepared in compliance with the requirements of SB 1693.  The report has been available to the public since November 30, 2007.

                                                            Motion unanimously carried.

INTERIM FINANCIAL STATEMENT AND CERTIFICATION OF FINANCIAL STATUS:  (V-C)

The first interim financial statement for the fiscal year 2007-08 was presented.  Dr. Riley referenced the summary on the first two pages which outline all major changes since the budget was adopted last June.   It was moved by Ms Castrey, seconded by Mrs. Henry, that the Board President certify, as required by AB 1366, that the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years.

                                                            Motion unanimously carried.

BUDGET GUIDELINES:   (V-D)

It was moved by Mrs. Henry, seconded by Mr. Garland, to approve the proposed budget guidelines for the 2008-09 fiscal year as presented.

                                                            Motion carried 4-1.

                                                            Mr. Harper voted no.

SCHOOL FACILITIES AGREEMENT - HBUHSD, HBCSD, & MAKALLON ATLANTA HUNTINGON BEACH, LLC:  (V-E)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the School Facilities Agreement between HBUHSD, Huntington Beach City School District, and Makallon Atlanta Huntington Beach, LLC, for the purpose of providing funding for construction of additional facilities or modernization of existing school facilities.

                                                            Motion carried 4-1.

                                                            Mr. Harper voted no.

SKATEBOARD PARK:  (VI-A)

Dr. Riley updated the Board concerning discussions with the City of Huntington Beach and the relocation of the skateboard park from the Huntington Beach High School location.   He indicated that he had been in contact with the City of Huntington Beach and, at the Board’s request, had put together a proposal for terminating the lease agreement that included a $50,000 offset for the demolition costs and for the maintenance for the past year, an in-kind contribution on the district’s part, plus a $50,000 cash contribution with a caveat that the City would build the skateboard park in the adjacent location and complete it within one year.  Dr. Riley indicated that he would contact the city and there may be a need to reconvene the joint committee.

2008 CSBA DELEGATE ASSEMBLY NOMINATIONS:

(VI-B)

It was moved by Ms Castrey, seconded by Mr. Garland, to nominate Susan Henry for the 2007 California School Boards Delegate Assembly.

                                                Motion unanimously carried.

Mr. Harper submitted his own name in nomination.  Ms Castrey seconded.

                                                Motion carried 4-1.

                                                Ms Castrey voted no.

EMPLOYMENT OF TEACHERS WITH EMERGENCY PERMITS:  (VII-A)

It was moved by Mrs. Henry, seconded by Ms Castrey, to approve the teacher employed on the basis of an emergency permit (Provisional Internship Permit or Short-Term Staff Permit) during the 2007-08 school year.

                                                Motion unanimously carried.

BOARD POLICY 6153:  (VIII-A)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the following Board policy for first reading in the continued revision of existing policies. 

BP 6153 – Instruction

School Sponsored Field Trips

Discussion ensued concerning the intent of the fourth paragraph and this policy was sent back for rewriting:

                                                Motion unanimously carried.

BOARD POLICY 3290:  (VIII-B)

It was moved by Mr. Harper, seconded by Mrs. Henry, to approve the following Board policy for first reading in the continued revision of existing policies:

BP 3290 – Business and Non-instructional Operations

Gifts, Grants and Bequests

Mr. Garland expressed some concerns regarding site involvement.  Discussion took place and direction was given to staff to rewrite this policy and/or administrative regulation and bring back for future consideration.

                                                            Motion unanimously carried.

NEW BUSINESS:

Mr. Harper commented on the election process.

Mr. Harper proposed that The Bible as Literature be placed on the January agenda for consideration.  Motion died for lack of a second.

Mrs. Henry stated she planned on attending the Edison High School Ribbon Cutting for the new soccer field on December 18.

Ms Castrey mentioned that she had brought back some materials from the CSBA Conference to share with staff concerning mandated costs.

Ms Castrey stated that she would be unable to attend either the January or September Board meetings as she had a scheduling conflict.

Dr. Simons and Mrs. Henry planned on traveling to San Diego on Friday when Dr. Riley will be presented with the Administrator of the Year Award from the California Association of School Counselors.

ANY OTHER COMMUNICTION TO THE BOARD:

Donna Alexander, parent, commented on the at-risk presentation.

ADJOURNMENT:

The meeting was adjourned by the President, Dr. Simons, at 10:15 p.m.

______________________________

                           Clerk

______________________________

                        Secretary