BOARD MEMBERS PRESENT:

Bonnie Castrey

Susan Henry

Brian Garland

Matthew Harper

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Debbie Coleman, Asst. Superintendent, Human Resources

Carol Osbrink, Asst. Superintendent, Educational Services

Stephen Ritter, Asst. Superintendent, Business Services

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

None

PLACE AND DATE OF MEETING:

District Office

December 12, 2006

CALL TO ORDER:

The meeting was called to order at 7:04 p.m. by the Board President, Mr. Garland.

CLOSED SESSION:  (I)

 The Board recessed to Closed Session at 7:05 p.m. to consider Parent Appeals – Education Code sections 35146 and 48260; and Public Employee Discipline/Dismissal/Release – Government Code section 54957 and Education Code section 44943.

CALL BACK TO ORDER:

The meeting was called back to order at 7:31 p.m.  Mr. Garland reported that the Board had considered a parent appeal and had approved it unanimously.  The Board also took action in closed session to suspend a public employee.

PLEDGE OF ALLEGIANCE: (I)

The Pledge of Allegiance was led by Donna Alexander.

OATH OF OFFICE – NEWLY ELECTED TRUSTEES :  (III-A)

Dr. Van Riley administered the Oath of Office to Bonnie Castrey, Brian Garland and Matthew Harper.  Re-elected trustees were seated for the 2006-2010 term.

RECEPTION :  (III-B)

A recess was called from 7:35 to 7:50 p.m. to allow guests to offer congratulations to re-elected trustees.

ORGANIZATION OF THE BOARD :  (III-C)

It was moved by Ms Castrey, seconded by Dr. Simons, to nominate Ms Henry for President.  Motion carried 5-0.

It was moved by Ms Castrey, seconded by Mr. Garland, to nominate Dr. Simons for Vice President.  Mr. Harper placed his name in nomination for Vice President.  The Board voted 4-1 in support of Dr. Simons.

It was moved by Dr. Simons, seconded by Mr. Garland, to nominate Ms Castrey as Clerk.  Mr. Harper placed his name in nomination for Clerk.  The Board voted 4-1 in support of Ms Castrey.

Dr. Simons nominated Mr. Harper as Alternate Clerk.  Motion carried 5-0.  No second was required.

Mrs. Henry took the chair at this time.  She thanked Mr. Garland for his work over the past year and presented him with a plaque on behalf of the Board.

Dr. Simons will serve as representative on the nominating committee for election of County Committee on School District Organization.  Mr. Harper will serve as alternate.

All Board members will serve as Political Action Representatives for the Orange County School Boards Association.

Mr. Harper will serve as representative on the Adult/Alternative Education Community Advisory Committee.  Mrs. Henry will serve as alternate.

Mrs. Henry will serve as representative on the Coastline Regional Occupational Program (CROP) Board.  Dr. Simons will serve as alternate.

Mr. Garland will serve as representative on the District English Learners Advisory Committee (DELAC).

Dr. Simons will serve as representative on the district’s Strategic Planning Committee.  Mrs. Henry will serve as alternate.

Mrs. Henry and Mr. Harper will serve as representatives on the district Relationships by Objectives (RBO) Committee.

Ms Castrey and Mr. Garland will serve as representatives on the district Team Building Through Communication (TBC) Steering Committee.

It was determined that it is no longer necessary to appoint a representative to serve on the SAVE Task Force.

Mrs. Henry will continue to serve as representative on the Booster Advisory Board.

Mr. Garland will serve as representative to the Citizens Oversight Committee.  Dr.  Simons will serve as alternate.

Mrs. Henry will serve as representative on the Curriculum Committee.

It was moved by Ms Castrey, seconded by Mr. Garland, to approve the organization of the Board as presented and to adopt a schedule of regular and study session Board meetings to be held at the District Education Center beginning at 7:30 p.m. on the listed Tuesday evenings.  A rotation schedule for Board president/ member meetings with Superintendent to review Board agenda will be developed.

                                    Motion unanimously carried.

APPROVAL OF MINUTES :  (III-D)

It was moved by Mr. Garland, seconded by Dr. Simons, to approve the minutes of the regular meeting held November 14, 2006.

                                      Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-E)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT REPRESENTATIVETO THE BOARD:  (III-F)

Stephanie Lucas, Student Representative to the Board from Marina High School, presented a report.

STAFF AND STUDENT PRESENTATION – COAST HIGH SCHOOL:  (III-G)

Principal Doris Longmead and staff and students presented information regarding programs at Coast High School.

PUBLIC HEARING – DEVELOPER FEE JUSTIFICATION STUDY AND INCREASE:  (III-H)

A public hearing was conducted to consider and accept the Development Fee Justification Update and adopt resolution increasing the district’s levels of development fees on residential and commercial/industrial projects within the district.  Mrs. Henry gaveled the hearing open.  There being no input, the hearing was declared closed.

PUBLIC COMMUNICATION TO THE BOARD : (III-I)

None.

CONSENT CALENDAR:  (IV)

It was moved by Ms Castrey, seconded by Mr. Garland, to approve the Consent Calendar as presented, with addendum to the Personnel Report, IV-B, and the exception of item IV-P, Notice of Completion, D.O. from L.A. Contractors which was pulled.

                                    Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Approval was granted for purchase orders in the amount of $5,892,348.55 as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 6 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented. 

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS/

ADDENDA -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts/addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE – NO. 0199:  (IV-G)

Approval was granted to reimburse the parent in an amount not to exceed a total of $1,000 for transportation of special education students for the period May 3, 2006 to June 30, 2007.

PARENT REIMBURSEMENT FOR TRANSPORTATION OF A SPECIAL EDUCATION STUDENT – WOCCSE –

NO. 0154:  (IV-H)

Approval was granted to reimburse the parent in an amount not to exceed a total of $1,300 for transportation of a special education student for the period July 1, 2006 to June 30, 2007.

FUNDING APPLICATION – INTERNATIONAL BACCALAUREATE PROGRAM AT OVHS:  (IV-I)

Approval was granted to submit an application to the California Department of Education for continued supplemental funding for the International Baccalaureate (IB) program at Ocean View High School.  The funds in the amount of $24,000 will be used to support professional development for teachers and to help pay the IB test fees for economically disadvantaged students during the period July 1, 2006 through September 30, 2007.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

GENERAL RELEASE AND SETTLEMENT AGREEMENT – SPECIAL EDUCATION STUDENT PLACEMENT:

(IV-J)

Approval was granted for the General Release and Settlement Agreement between Huntington Beach Union High School District, West Orange County Consortium for Special Education, and Newport-Mesa Unified School District in order to implement the Individual Education Plan for the special education student.  Under the terms of the agreement, the two school districts will share the costs associated with the transportation and placement of the student in a residential treatment center.  Our district will reimburse Newport-Mesa Unified School District in the amount of $2,000 for transportation and $98 per educational day for the student through March 31, 2007.

COMPROMISE AND RELEASE AGREEMENT – SPECIAL EDUCATION STUDENT AND COURT APPOINTED ADULT – OAH CASE N2006070655:  (IV-K)

Approval was granted for the confidential Compromise and Release Agreement between Huntington Beach Union High School District, Fullerton School District. Orange County Department of Education (Respondents), and the court appointed adult on behalf of a special education student (Petitioners), pursuant to California Office of Administrative Hearings, Case Number N2006070655.  Our district’s obligation under the agreement will not exceed a total amount of $20,000 which includes costs related to the student’s placement in a residential treatment center during the 2006-07 school year and reimbursement for attorney’s fees. 

NEW TEXTBOOK ADOPTION – FIFTH LIST:  (IV-L)

Approval was granted to adopt the new basic textbooks (fifth list) for the 2006-07 school year.  The thirty-day review period has been completed according to district policy.

AWARD OF BIDS:  (IV-M)

Approval was granted to award bids to the successful bidders as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

SUBSTITUTION OF SUBCONTRACTOR:  (IV-N)

Approval was granted for the substitution of a subcontractor on Contract No. 0132 with PW Construction Inc. for modernization of Edison High School.

CONTRACT CHANGE NOTICES:  (IV-O)

Approval was granted for the change notices to the contracts as presented which were previously awarded.

NOTICE OF COMPLETION - D.O.:  (IV-P)

Pulled.

NOTICE OF COMPLETION - HBHS:  (IV-Q)

Approval was granted to file a Notice of Completion on Contract 9114 for Huntington Beach High School Modernization No. 3 by The Hartford, and to pay the 10 percent retention after filing.

NOTICE OF COMPLETION - OVHS:  (IV-R)

Approval was granted to file a Notice of Completion on Contract 0027 for the Installation of Shade Structure for Weight Room at Ocean View High School by MSH Construction, and to pay the 10 percent retention after filing.

PURCHASE OF BUSES USING A CONTRACT OF WATERFORD UNIFIED SCHOOL DISTRICT:  (IV-S)

Approval was granted for the purchase of buses through AZ Bus Sales Inc., using a contract of Waterford Unified School District.

SALES OF SURPLUS/

OBSOLETE DISTRICT VEHICLES:  (IV-T)

Approval was granted to dispose of the listed surplus/obsolete district vehicles by public auction through Southern California Public Auction.

RENEWAL AGREEMENT WITH 24-HOUR FITNESS:  (IV-U)

Approval was granted to renew the district’s participation in 24-Hour Fitness’ Corporate Membership program for an annual fee of $1,750 effective November 1, 2006, to be paid from the Workers’ Compensation self-insurance fund.

AGREEMENT FOR DENTAL AND VISION ACTUARIAL REPORT:  (IV-V)

Approval was granted to enter into an agreement with the Epler Company to provide the district with an actuarial study for the self-funded dental and vision plans as required by AB 1200, Section 39602(e) of the State Education Code at a cost of $3,500 to be paid from the Health and Welfare Insurance fund.

ENROLLMENT & ADA:  (IV-W)

A report on enrollment and ADA for the period September 25 to October 20, 2006 was presented.

SEPTEMBER, OCTOBER, 2006 DISBURSEMENTS:  (IV-X)

A recap of payments processed during the months of September, and October 2006 was presented.

COMPREHENSIVE ONGOING ADMINISTRATIVE SUPPPORT SERVICES AGREEMENT:

(IV-Y)

Approval was granted for contracted services with California Financial Services to provide comprehensive administrative support services in support of the district's 2003 School Facility Bridge Funding Program (Certificate of Participation).  The amount not to exceed $16,250 will be paid from the Special Reserve Fund for Capital Outlay Projects (Fund 40).

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-Z)

Approval was granted to adopt a resolution that authorizes the transfers made within the approved budgets of the various funds for 2006-07.

RESOLUTION

NO. 24:

AYES:             HARPER, HENRY, SIMONS, GARLAND, CASTREY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES - GENERAL FUND:  (IV-AA)

The district has been notified of increases and decreases in funding for various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $352,101 within the General Fund for the fiscal year 2006-07.

RESOLUTION

NO. 25:

AYES:             HARPER, HENRY, SIMONS, GARLAND, CASTREY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION – INCREASE/ DECREASE INCOME & RESERVES –SPECIAL RESERVE/COP FUND:  (IV-BB)

The district has projected increases and decreases in funding for various capital projects and other funding sources.  Approval was granted to adopt a resolution increasing/decreasing income and reserves by the net amount of $72,000 in the Special Reserve/COP Fund for the fiscal year 2006-07.

RESOLUTION

NO. 26:

AYES:             HARPER, HENRY, SIMONS, GARLAND, CASTREY

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

BUDGET GUIDELINES:  (V-A)

It was moved by Dr. Simons, seconded by Ms Castrey, to approve the proposed budget guidelines for the 2007-08 fiscal year as presented.

                                     Motion unanimously carried.

INTERIM FINANCIAL STATEMENT AND CERTIFICATION OF FINANCIAL STATUS:  (V-B)

The first interim financial statement for the fiscal year 2006-07 was presented.  Jeanette Ullrich, Director of Fiscal Services presented a report.

It was moved by Mr. Garland, seconded by Ms Castrey, that the Board President certify, as required by AB 1366, that the district will be able to meet its financial obligations for the current fiscal year and subsequent two fiscal years.

                                     Motion unanimously carried.

ANNUAL DEVELOPER FEE REPORT:  (V-C)

It was moved by Dr. Simons, seconded by Ms Castrey, to accept the report on Developer Fees, prepared in compliance with the requirements of SB 1693.  The report has been available to the public since November 29, 2006.

                                     Motion unanimously carried.

RESOLUTION – DEVELOPER FEES:

(V-D)

It was moved by Ms Castrey, seconded by Mr. Garland, to adopt a resolution to increase the portion of developer fees due the district to be collected on new construction to $1.03 for residential construction and $.16 for commercial/industrial construction.  The resolution will become effective February 11, 2007.

                                     Motion carried 4-1.

                                     Mr. Harper voted no.

AGREEMENT - DEVELOPER FEE JUSTIFICATION UPDATE:  (V-E)

It was moved by Ms Castrey, seconded by Mr. Garland, for Community Systems Associates, Inc. (CSA) to perform a Development Fee Justification Report Update 2006 (additional services for Level II Fees).  Cost, not to exceed $2,250 plus $225 expenses, will be paid from the Capital Facilities Fund.

                                     Motion carried 4-1.

                                     Mr. Harper voted no.

EXPANSION OF EDUCATION RESOURCE CENTER, THE COMMUNITY DAY SCHOOL AT WESTMINSTER MALL:  (V-F)

It was moved by Ms Castrey, seconded by Mr. Harper, to approve the expansion of the Education Resource Center, the Community Day School, at Westminster Mall to include an additional 2,658 square feet offered on behalf of the Simon Youth Foundation. 

                                    Motion unanimously carried.

CLASSIFIED MANAGEMENT AND CONFIDENTIAL LONGEVITY ADJUSTMENTS:  (V-G)

It was moved by Dr. Simons, seconded by Ms Castrey, to adjust classified management and confidential employee longevity increments to 2.5 percent at 21 years and to 7.5 percent at 26 years effective July 1, 2006.  The total cost of this modification will be approximately $23,680 per year.

                                    Motion unanimously carried.

2007 CSBA DELEGATE ASSEMBLY NOMINATIONS:

(VI-A)

It was moved by Mrs. Henry, seconded by Mr. Garland, to nominate Bonnie Castrey for the 2007 California School Boards Delegate Assembly.

                                    Motion unanimously carried.

STUDENT EXPULSIONS:  (VII-A)

It was moved by Dr. Simons, seconded by Ms Castrey, that student No. 358611 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 school year and the following summer for violation of California Education Code 48900(a)(1).  It was further moved that during the period of expulsion, she attend an Orange County Department of Education ACCESS school.  In June 2007, the student will be notified of her right to request reenrollment into the district for the fall semester.

                                    Motion unanimously carried.

It was moved by Mr. Garland, seconded by Ms Castrey, that student No. 349198 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 school year and the following summer for violation of California Education Code 48900(a)(1).  It was further moved that an IEP be held to determine the student’s placement during the period of expulsion.  In June 2007, the student will be notified of her right to request an IEP to determine placement within the district for the fall semester.

                                    Motion unanimously carried.

It was moved by Ms Castrey, seconded by Mr. Harper, that student No. 353311 be expelled from the Huntington Beach Union High School District for the remainder of the 2006-07 school year and the following summer for violation of California Education Code 48900(b).  It was further moved that during the period of expulsion, he attend an Orange County Department of Education ACCESS school.  In June 2007, the student will be notified of his right to request reenrollment into the district for the fall semester.

                                    Motion unanimously carried.

NEW BUSINESS:

Dr. Riley announced that all schools would be closed over the two week winter break.  A recording will be left on the answering machines referring callers to the school website.  The District Office will be closed the first week and New Year’s Day and will reopen January 2, 2007.

ANY OTHER COMMUNICATION TO THE BOARD:

None.

ADJOURNMENT:

The meeting was adjourned at 8:56 p.m.

______________________________

                           Clerk

______________________________

                        Secretary