HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
FEBRUARY 10, 2004
| BOARD MEMBERS PRESENT: | Bonnie Castrey Brian Garland Matthew Harper Susan Henry Michael Simons |
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| BOARD MEMBERS ABSENT: | None | |
| ADMINISTRATIVE PERSONNEL PRESENT: | Van Riley, Superintendent Patricia Koch, Asst. Superintendent, Business Services Carol Osbrink, Asst. Superintendent, Educational Services Kathy Miller, Asst. Superintendent, Personnel/Emp Relations Carole Thomas, Executive Assistant |
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| ADMINISTRATIVE PERSONNEL ABSENT: | None | |
| PLACE AND DATE OF MEETING: | District Education
Center February 10, 2004 |
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| CALL TO ORDER: | The meeting was called to order at 6:04 p.m. by the President, Dr. Simons. | |
| CLOSED SESSION: (I) | The Board recessed to closed session at 6:05 p.m. to consider a Parent Appeal – Education Code sections 35146 and 48260, and to receive a Negotiations Update – Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6. Present were Agency Negotiators Kathy Miller and Patricia Koch. Also present was Van Riley. | |
| CALL BACK TO ORDER: | The meeting was called back to order at 7:36 p.m. by the President, Dr. Simons, who reported that the Board had considered a parent appeal which was denied 5-0, and received a negotiations update. No action was taken. | |
| BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-A) | Board members representing the district on various committees presented reports and discussed activities. | |
| STUDENT BOARD REPRESENTATIVE REPORT: (III-B) | Student representative, Lan Tran, presented a report. | |
| APPROVAL OF MINUTES: (III-C) | It was moved by Mrs. Henry, seconded by Ms
Castrey, to approve the minutes of the regular Board meeting held January
13, 2004 and the Study Session meeting held January 27, 2004, with a
correction by Mr. Harper to item (VI-A), Board Meeting Protocol, on page 7
of the January 13, 2004 minutes. Motion unanimously carried. |
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| PUBLIC HEARING – DEA INITIAL CONTRACT PROPOSAL: (III-D) | A public hearing was held to accept any input which may be considered by the Board. In compliance with collective bargaining regulations, the initial contract proposal from the District Educators Association to the district has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, February 6, 2004. Dr. Simons gaveled the hearing open. There being no input, the hearing was declared closed. | |
| COMMUNITY PRESENTATION –DONATION FROM WELLS FARGO BANK: (III-E) | Representatives from Wells Fargo Bank presented a check in the amount of $6,910 to support our schools. This is a donation from the bank as a result of their partnership with the community during their summer checking account promotion. Dr. Riley thanked Wells Fargo for its generous support, indicating that the funds will be used to purchase instructional materials for three new programs. | |
| STAFF SURVEY RESULTS: (III-F) | A staff survey was conducted recently by Management Support Services. A report detailing the survey was presented by survey director Gayle Wayne. This was the first year the entire process was moved to the Internet and 97 percent of our employees were successful in accessing the survey at the first attempt. Mrs. Wayne reported that the top five positive results were all above 83 percent. Board members asked questions and Mrs. Wayne responded. | |
| PUBLIC COMMUNICATION TO THE BOARD: (III-G) | Mary Jon McAvoy, President of DEA, presented a check in the amount of $5,000 from the CTA in support of the bond campaign. | |
| CONSENT CALENDAR: (IV) | It was moved by Mr. Garland,
seconded by Mrs. Henry, to approve the Consent Calendar as presented, with
addendum to item IV-B, Personnel Report. Motion unanimously carried. |
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PURCHASE ORDERS: (IV-A) |
Purchase orders in the amount of $402,371.13 were approved as presented. | |
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PERSONNEL REPORT: (IV-B) |
The Certificated and Classified Personnel Report No. 9 was approved as presented, with addendum. | |
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PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C) |
Approval was granted for the Professional and Official Business Activities as presented. | |
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FIELD TRIPS: (IV-D) |
Approval was granted for the Field Trips as presented. | |
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CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Governing Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. | |
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NON-PUBLIC SCHOOL CONTRACT -WOCCSE: (IV-F) |
Approval was granted to enter into the non-public school contract as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment. | |
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PART C RESPITE COSTS REIMBURSEMENT-WOCCSE: (IV-G) |
Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care for an amount not to exceed $648 for the period October 29, 2003 through October 29, 2004. Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP). | |
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SINGLE SCHOOL PLAN FOR STUDENT ACHIEVEMENT: (IV-H) |
Approval was granted for the revisions to the Single School Plan for Student Achievement for Huntington Beach, Westminster, Marina, Fountain Valley, Edison, Ocean View and Valley Vista high schools. As required by law, School Site Councils at each school have completed the annual review of the plans and identified revisions necessary because of changes in budgets or adjustments in goals. The Governing Board approved each school’s plan for the 2002-2003 school year, and the 2003-04 revisions have been given to the Board for review. | |
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ALTERNATIVE SCHOOLS ACCOUNTABILITY MODEL – THIRD PERFORMANCE INDICATOR FOR VVHS: (IV-I) |
Approval was granted for Valley Vista High School to select Reading Achievement as their third Performance Indicator for the 2003-04 school year. In addition to Reading Achievement, Valley Vista will use Credit Completion and High School Graduation Rate to measure Adequate Yearly Progress (AYP) which is required by the No Child Left Behind Act. These three performance indicators are on the list approved by the State Board of Education. | |
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NEW BASIC TEXTBOOK ADOPTION – TENTH LIST: (IV-J) |
Approval was granted to commence the adoption of the new basic textbooks (tenth list) for the 2003-04 school year according to district policy. | |
| RELIEF OF BIDDER: (IV-K) | Approval was granted to relieve ATEK Construction, Inc. of their Bid No. 903, Marina High School Modernization, in accordance with Public Contract Codes 5101 and 5103 due to a mistake made in filling out the bid form. The contractor has supplied evidence of the mistake in accordance with the regulations set forth in the Public Contract Code. | |
| AWARD OF BIDS: (IV-L) | Approval was granted to award bids to the successful bidders as presented. It was further moved that all other bids be rejected as being higher in cost or not meeting specifications. All bid results are available for review in the Purchasing Department. | |
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CONTRACT CHANGE NOTICE: (IV-M) |
Approval was granted for the change notice to the contract as presented which were previously awarded. | |
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AGREEMENT TO CONTRACT FOR DISTRICT AUDITS: (IV-N) |
Approval was granted for a three-year agreement with the CPA firm of Vavrinek, Trine, Day & Company, LLP, to conduct the annual state-required audit of district financial operations for fiscal years 2003-2004 through 2005-2006. | |
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QUARTERLY FINANCIAL REPORT: (IV-O) |
In accordance with Government Code 53646(e), a financial report for the quarter ending December 31, 2003 and a certification regarding the district’s ability to meet its cash flow needs for the next six months were provided. Full reports are available for review in the Business Division. | |
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DECEMBER 2003 DISBURSEMENTS: (IV-P) |
A recap of the payments processed during the month of December 2003 was presented. | |
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ENROLLMENT & ADA: (IV-Q) |
Reports on enrollment and ADA for the periods November 3-28, 2003 and December 1, 2003 through January 2, 2004 were presented. | |
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RESOLUTION – CLOSE CASTREY FOUNDATION TRUST ACCOUNT: (IV-R) |
Approval was granted to close the Castrey Memorial Foundation Trust Account and transfer these funds from the Foundation Trust Fund (73) to the General Fund (0l) to be used in support of the Academy of Performing Arts program at Huntington Beach High School. | |
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RESOLUTION NO. 13: |
AYES: HARPER, CASTREY, GARLAND,
HENRY, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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RESOLUTION – TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-S) |
Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund and the various other funds for 2003-04. | |
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RESOLUTION NO. 14: |
AYES: HARPER, CASTREY, GARLAND,
HENRY, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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RESOLUTION - ADDTNL INCOME AND EXPENDITURES – GENERAL FUND: (IV-T) |
The district has been notified of increases and decreases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $653,464 within the General Fund for the fiscal year 2003-04. | |
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RESOLUTION NO. 15: |
AYES: HARPER, CASTREY, GARLAND,
HENRY, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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RESOLUTION - ADDTNL INCOME AND EXPENDITURES – VARIOUS FUNDING SOURCES: (IV-U) |
The district has been notified of increases and decreases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $440,302 for the fiscal year 2003-04. | |
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RESOLUTION NO. 16: |
AYES: HARPER, CASTREY, GARLAND,
HENRY, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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| MARIAN BERGESON AWARD: (V-A) | There were no nominations for this award. | |
| RESOLUTION – CLASSIFIED PERSONNEL REDUCTION: (VI-A) | It was moved by Ms Castrey, seconded by Mr. Harper, to adopt a resolution for the reduction of specific classified services as presented. | |
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RESOLUTION NO. 17: |
AYES: HARPER, CASTREY, GARLAND,
HENRY, SIMONS NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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| STUDENT EXPULSIONS: (VII-A) | It was moved by Mr. Garland, seconded by Ms
Castrey, that Student No. 316700 be expelled from the Huntington Beach Union
High School District for the remainder of the 2003-04 school year for
violation of California Education Code 48900(b)(c) and (j). It was further
moved that the expulsion be suspended and that he enroll in a district
alternative program. Motion unanimously carried. |
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| It was moved by Mrs. Henry,
seconded by Ms Castrey, that Student No. 323561, be expelled from the
Huntington Beach Union High School District for the remainder of the 2003-04
school year and the fall semester of the 2004-05 school year for violation
of California Education Code 48900(m). Because the student is living in Long
Beach, it was recommended that he contact the Long Beach Unified School
District for placement. It was further moved that should he return to an
address in the Huntington Beach Union High School District during the time
of expulsion, he attend an Orange County Department of Education alternative
program. Motion unanimously carried. |
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| It was moved by Ms Castrey,
seconded by Mr. Harper, that Student No. 311329 be expelled from the
Huntington Beach Union High School District for the remainder of the 2003-04
school year for violation of California Education Code 48900(b) and (c) In
July 2004, the student will be notified of his right to request an IEPT
meeting to determine placement in the District. Motion unanimously carried. |
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| It was moved by Mr. Harper,
seconded by Ms Castrey, that Student No. 321034, be expelled from the
Huntington Beach Union High School District for the remainder of the 2003-04
school year for violation of California Education Code 48900(b). It was
further moved that during the period of expulsion, he attend an Orange
County Department of Education alternative program. In July 2004, he will be
notified of his right to request reenrollment into an appropriate District
school. Motion unanimously carried. |
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| NEW BUSINESS: | Ms Castrey asked about the
integration of data from the Staff Survey into site strategic plans. Dr.
Riley responded. Mrs. Henry indicated that she would be attending the Orange County School Boards Association dinner meeting. Staff was asked to send a letter of thanks to Wells Fargo for their donation. Dr. Simons mentioned ideas he had gleaned from the recent Board Presidents Workshop. |
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| ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: (IX) | None. | |
| ADJOURNMENT: | The meeting was adjourned at 8:30 p.m. | |