HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
FEBRUARY 11, 2003
| BOARD MEMBERS PRESENT: | Bonnie Castrey Brian Garland Matthew Harper Susan Henry Michael Simons |
||
| BOARD MEMBERS ABSENT: | None | ||
| ADMINISTRATIVE PERSONNEL PRESENT: | Susan Roper, Superintendent Patricia Koch, Asst. Superintendent, Business Services Kathy Miller, Asst. Superintendent., Personnel/Emp Relations Carol Osbrink, Asst. Superintendent., Educational Services Carole Thomas, Executive Assistant |
||
| ADMINISTRATIVE PERSONNEL ABSENT: | None | ||
| PLACE AND DATE OF MEETING: | District Education Center February 11, 2003 |
||
| CALL TO ORDER: | The meeting was called to order at 6:32 p.m. by the President, Mrs. Henry. | ||
| CLOSED SESSION: (I) | The Board recessed to Closed Session at 6:33 p.m. for a Negotiations Update – Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6. Present were Agency Negotiators Kathy Miller and Patricia Koch. Also present were Susan Roper and Carol Osbrink. | ||
| CALL BACK TO ORDER: | The meeting was called back to order at 7:36 p.m. Mrs. Henry announced that no action was taken in closed session. | ||
| PLEDGE OF ALLEGIANCE: (II) | The Pledge of Allegiance was led by Kelly Iwanabe. | ||
| APPROVAL OF MINUTES: (III-A) | It was moved by Dr. Simons, seconded by Mr.
Garland, to approve the minutes of the regular Board meeting held January
14, 2003 and the Regular/Study Session meeting held January 28, 2003. Motion unanimously carried. |
||
| BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B) | Board members representing the district on various committees presented reports and discussed activities. | ||
| STUDENT BOARD REPRESENTATIVE REPORT: (III-C) | Kelly Iwanabe, Student Representative from Edison High School, presented a report. | ||
| COMMUNITY RECOGNITION – JAMES COOK, WESTMINSTER POLICE DEPARTMENT: (III-D) | Former Chief of the Westminster Police Department, James Cook, was introduced by Kathy Miller and recognized for his years of service to our youth and school community. | ||
| STAFF RECOGNITION: (III-E) | Classified staff members were recognized for their outstanding effort in planning and organizing the January 27, 2003 14th Annual District-wide Classified Staff Development Day. | ||
| PUBLIC HEARING – DEA INITIAL CONTRACT PROPOSAL: (III-F) | A public hearing was held to accept any input which may be considered by the Board. In compliance with collective bargaining regulations, the initial contract proposal from the District Educators Association to the district has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, February 7, 2003. Mrs. Henry gaveled the hearing open. There being no input, the hearing was declared closed. | ||
| BUDGET PRESENTATION:
(III-G) |
Dr. Patricia Koch gave an update on the State budget and its impact on the District’s financial condition. Dr. Koch reviewed the State Budget for 2002-03 and proposals for 2003-04; the district’s administrative actions in response to the state cuts; changes to forecast of previous and current assumptions; and associated risks. A meeting timeline was provided. | ||
| PUBLIC COMMUNICATION TO THE BOARD: (III-H) |
Chuck Glenn, Social Studies teacher
at Ocean View High School, presented an exhibition of student work. Tony Raia, parent, commented on the legal and financial liability relating to a student issue. |
||
| CONSENT CALENDAR: (IV) | It was moved by Dr. Simons,
seconded by Ms Castrey, to approve the Consent Calendar as presented, with
addendum to item IV-C, Professional and Official Business Activities; minus
IV-N, Fee Increase for Legal Services, which was pulled by Mr. Harper for
separate consideration. Motion unanimously carried. |
||
|
PURCHASE ORDERS: (IV-A) |
Approval was granted for purchase orders in the amount of $519,132.19 as presented. | ||
|
PERSONNEL REPORT: (IV-B) |
Approval was granted for the Certificated and Classified Personnel Report No. 9 as presented. | ||
|
PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C) |
Approval was granted for the Professional and Official Business Activities as presented, with addendum. | ||
|
FIELD TRIPS: (IV-D) |
Approval was granted for the Field Trips as presented. | ||
|
CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. | ||
|
PART C RESPITE COSTS REIMBURSEMENT-WOCCSE: (IV-F) |
Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,080 for the period October 30, 2002, through June 11, 2004. Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP). | ||
|
PART C RESPITE COSTS REIMBURSEMENT-WOCCSE: (IV-G) |
Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,944 for the period November 26, 2002 through August 7, 2005. Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP). | ||
|
PART C RESPITE COSTS REIMBURSEMENT-WOCCSE: (IV-H) |
Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,890 for the period October 21, 2002 through August 1, 2005. Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP). | ||
|
DISTRICT PLAN FOR EXPELLED STUDENTS: (IV-I) |
Approval was granted to adopt the District Plan for Expelled Students which has been developed in conjunction with the Orange County Department of Education. The Plan will be sent to the Orange County Board of Education for approval and will then be submitted to the California Department of Education by June 30, 2003. | ||
|
NEW BASIC TEXTBOOK ADOPTION – ELEVENTH LIST: (IV-J) |
Approval was granted to commence the adoption of the new basic textbooks (eleventh list) for the 2002-03 school year. | ||
|
SINGLE SCHOOL PLAN FOR STUDENT ACHIEVEMENT – ALL SITES (IV-K) |
Approval was granted for the "Single School Plan for Student Achievement" for each high school site. In compliance with Education Code 64001 as amended by SB374, each school developed a plan of action to be taken to raise the academic performance of students, to improve the school’s educational program, and to evaluate the effectiveness of their categorical programs. | ||
|
CONTRACT CHANGE NOTICES: (IV-L) |
Approval was granted for the change notices to the contracts as presented which were previously awarded | ||
|
NOTICE OF COMPLETION – HBHS: (IV-M) |
Approval was granted to file a Notice of Completion on Contract 8746 for the Painting of Buildings A and B at Huntington Beach High School by Alpha Décor & Painting, Inc., and to pay the 10 percent retention after filing. | ||
|
ARCHITECTURAL SERVICES: (IV-O) |
Approval was granted for a contract with LPA, Inc. for services related to development of a District Facilities Master Plan at a cost not to exceed $235,000, to be paid from Developer Fees. | ||
|
AGREEMENT FOR COMMUNITY DAY SCHOOL: (IV-P) |
Approval was granted for a contract with the Simon Youth Foundation, Inc. for the development and operation of an Education Resource Center (aka Community Day School) at the Westminster Mall. | ||
|
COMMUNITY DAY SCHOOL: (IV-Q) |
Approval was granted to acknowledge that all reasonable efforts have been made to locate the community school and expelled pupils program in facilities that conform to the structural safety standards pursuant to applicable Education Codes. Additionally, it was further recommended that the Board President sign the attached Facilities Certification (SAB 407A), listing the facility that will be leased to house the new district Community Day School. | ||
|
ENROLLMENT & ADA: (IV-R) |
A report on enrollment and ADA for the period November 25 through December 20, 2002 was presented. | ||
|
DECEMBER 2002 DISBURSEMENTS: (IV-S) |
A recap of the payments processed during the month of December 2002 was presented. | ||
|
QUARTERLY FINANCIAL REPORT: (IV-T) |
In accordance with Government Code 53646(e), a financial report for the quarter ending December 31, 2002 and a certification regarding the District’s ability to meet its cash flow needs for the next six months were provided for information. Full reports are available for review in the Business Division. | ||
|
RESOLUTION TO ESTABLISH NEW FUND: (IV-U) |
Approval was granted for a resolution to Establish a New Fund, School Facilities – Proposition 47. This sub-fund of the County School Facilities Fund is used to account separately for State apportionments. | ||
|
RESOLUTION NO. 28: |
AYES: GARLAND, HARPER, HENRY,
SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
||
|
RESOLUTION – TRANSFER OF FUNDS - GENERAL FUND: (IV-V) |
Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund for the fiscal year 2002-03. | ||
|
RESOLUTION NO. 29: |
AYES: GARLAND, HARPER, HENRY,
SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
||
|
RESOLUTION - ADDTNL INCOME AND EXPENDITURES – VARIOUS CATEGORICAL PROJECTS AND OTHER FUNDING SOURCES: (IV-W) |
The district has been notified of increases and decreases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $936,371 within the General Fund for the fiscal year 2002-03 | ||
|
RESOLUTION NO. 30: |
AYES: GARLAND, HARPER, HENRY,
SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
||
| FEE INCREASE FOR LEGAL SERVICES: (IV-N) | It was moved by Ms Castrey,
seconded by Dr. Simons, to amend the agreement with Rutan & Tucker for the
purpose of increasing the hourly rate charged to $185 per hour as of
February 1, 2003. The last hourly fee increase was approved May 8, 2000. Motion carried 4-1. Mr. Harper voted no. |
||
| ADMINISTRATIVE EVALUATION COMPETENCY: (V-A) | It was moved by Ms Castrey,
seconded by Mr. Harper, to certify Westminster High School staff member
Gregory Crook who has exhibited competency in administrative evaluation
pursuant to Board Policy 4315.1. Motion unanimously carried. |
||
| SELECTION OF CONSULTANT FOR SUPERINTENDENT SEARCH: (V-B) | Mrs. Henry announced that the Board
had met in a special meeting on February 7, 2003 and had interviewed three
firms -The Cosca Group, California School Boards Association Executive
Search Services, and Leadership Associates. At the end of that meeting, it
was agreed to retain Leadership Associates to conduct the search. Mrs. Henry
stated that the search will begin immediately with a deadline of May 1,
2003. It was moved by Ms Castrey, seconded by Mr. Harper, to retain Leadership Associates to conduct a Superintendent search in an amount not to exceed $25,950, beginning February 11, 2003. Payment is to take place in two increments: (1) $12,975 upon the close of applications, and (2) $12,975 upon completion of the search. Motion unanimously carried. |
||
| NEW BUSINESS: (VI) | Ms Castrey asked that letters of congratulations be sent to Berta Rodgers, with a copy to her personnel file, and to members of the committee who worked on the Classified Employees Staff Development Day. | ||
| ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: (VII) | None. | ||
| ADJOURNMENT: | The meeting was adjourned at 8:42 p.m. | ||