HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
MARCH 9, 1999
| BOARD MEMBERS PRESENT: | Bonnie Bruce Bonnie Castrey Sallie Dashiell Matthew Harper Michael Simons |
| BOARD MEMBERS ABSENT: | None |
| ADMINISTRATIVE PERSONNEL PRESENT: | Patricia Koch, Asst. Supt, Business Services John Myers, Asst. Supt., Educational Services Jack Elsner, Interim Asst. Supt., Personnel/Emp Relations Carole Thomas, Executive Assistant |
| ADMINISTRATIVE PERSONNEL ABSENT: | Susan Roper, Superintendent |
| PLACE AND DATE OF MEETING | District Education Center March 9, 1999 |
| CALL TO ORDER: | The meeting was called to order at 6:05 p.m. by the President, Mrs. Bruce. |
| CLOSED SESSION: | The Board recessed to Closed Session at 6:06 p.m. to
consider:
Government Code section 54957 |
| CALL BACK TO ORDER: | The meeting was called back to order at 7:36 p.m. Ms Bruce
announced that Dr. John Myers would be sitting in for Dr. Roper who was called away on a
family emergency and would be out for the rest of the week. Mrs. Bruce announced that in Closed Session the Board took the following action:
Mrs. Bruce announced that the Board would not be acting this evening on or considering item V-I - Contract for Public Information Services. |
| PLEDGE OF ALLEGIANCE: (II) | The Pledge of Allegiance was led by Mrs. Bruce. |
| APPROVAL OF MINUTES: (III-A) | It was moved by Dr. Simons, seconded by Ms Castrey, to
approve the minutes of the regular meeting held February 9, 1999 and the Study Session
meeting held February 23, 1999, with one correction to page 2 of the February 23 minutes,
page 2, where Mr. Harper requested that the words "by the District Court Judge"
be struck from the record. Motion unanimously carried. |
| BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B) | Board members representing the district on various committees presented reports and discussed activities. |
| STUDENT BOARD REPRESENTATIVE REPORT: (III-C) | Alicia Lanz, Student Representative to the Board, presented a report. |
| PUBLIC COMMUNICATION TO THE BOARD: (III-D) | Marisha Goldhamer, Scott Strichart and Previn Warren,
Fountain Valley High School students, asked the Board to consider establishing an
"Electronic Journalism" class at that site. Jim Peterson, parent, spoke about open enrollment. |
| CONSENT CALENDAR: (IV) | It was moved by Dr. Simons, seconded by Ms Castrey, to
approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report,
and with the exception of item IV-G, Grant Application - Project Legacy (WHS), which was
pulled by Mr. Harper, and Purchase Orders 974R2269 and 974R2317, which were pulled by Ms
Dashiell, all for separate consideration. Motion unanimously carried. |
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Approval was granted for purchase orders in the amount of $766,333.14 as presented, with the exception of Purchase Orders 974R2269 and 974R2317 which were pulled by Ms Dashiell for separate consideration. |
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Approval was granted for the Certificate and Classified Personnel Report No.9 as presented. |
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Approval was granted for the professional and official business activities as presented. |
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Approval was granted for the field trips as presented. |
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The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. |
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Approval was granted to enter into the non-public school contract as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment. |
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Approval was granted for the West Orange County Professional Development Center to apply for a $10,000 Beginning Teacher Support and Assessment (BTSA) planning grant for the 1999-2000 school year. If awarded, the funds will be used to provide training for new teachers in the five districts who are members of the WOCPDC Consortium. No district matching funds are required. Authorization to expend funds upon receipt was granted. |
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Approval was granted to submit an application to the California Department of Education for a Reading Standards and Interventions Grant in the amount of $140,093. If awarded, the funds will be used to provide professional development to teachers which focuses on improving the reading ability of students. No matching funds are required. Authorization to expend funds upon receipt was granted. |
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Approval was granted for Westminster High School to submit an application to the Trustees of the California State University for a California Academic Partnership Program (CAPP) grant in the amount of $300,000. If awarded, the funds will be used to develop Project Bridges/Collegebound to increase student achievement in mathematics and language arts. Matching in-kind funds are required and will be provided by the academic partners. Authorization to expend funds upon receipt was granted. |
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Approval was granted to submit a Request for a Waiver of California Education Code 60119 to allow the district to keep the instructional materials funds received during the period 1994-98. The Waiver is required of all school districts in the state which have not held public hearings consistent with the Education Code during these school years to determine the need for instructional materials. Districts were just notified of this requirement by the State Controller’s K-12 Audit Guide. |
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Approval was granted for an Addendum to the Cosmetology and Manicurist Training Agreement between Asian American International Beauty College and the Huntington Beach Adult School to allow funding for an additional 52,500 hours of instruction during the 1998-99 school year. The district shall compensate the beauty college for total additional funding not to exceed $81,375, based on $1.55 per student hour of instruction. All other provisions of the original agreement approved by the Board on July 14, 1998 will remain in effect. |
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Approval was granted to adopt the new basic textbooks (seventh list) for the 1998-99 school year. The thirty-day review period has been completed according to district policy. |
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Approval was granted to commence the adoption of the new basic textbooks (ninth list) for the 1998-99 school year according to district policy. |
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Approval was granted for the 80 potential mentor teacher positions that have been designated by the Mentor Teacher Selection Committee for the 1999-2000 school year. |
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Approval was granted for Valley Vista High School to submit an application to Edison International for a New Era Awards for Excellence in Education grant in the amount of $5,000. If awarded, the funds will be used to implement Project DESKTOP and to purchase a computer, printer, and software to assist students in developing a school newsletter. Matching funds are required and will be provided by in-kind support. Authorization to expend funds upon receipt was granted. |
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Approval was granted to award bids to the successful bidders as presented. It is further recommended that all other bids be rejected as being higher in cost or not meeting specifications. All bid results are available for review in the Purchasing Department. |
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Approval was granted to file a Notice of Completion on Contract 7292 for Cooling Tower Replacement at Marina High School by Key Mechanical Service Co., and to pay the 10 percent retention after filing. |
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Approval was granted for the change notice to the contract previously awarded. |
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A recap of the payments processed during the month of January 1999 was presented. |
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Report on enrollment and ADA for the period January 1-29,
1999 was presented. |
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Approval was granted to adopt a resolution which authorizes the transfers made within the approved budget of funds for 1998-99. |
| RESOLUTION NO. 27: |
AYES: HARPER, SIMONS, CASTREY, DASHIELL, BRUCE NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
| GRANT APPLICATION - PROJECT LEGACY (WHS): (IV-G) | Mr. Harper indicated his concern about the amount of money
which could be potentially spent on this project, stating that he believed that the
district has more significant priorities. It was moved by Ms Castrey, seconded by Dr. Simons, for Westminster High School to submit an application to the United States Department of Education for a Foreign Language Assistance Grant in the amount of $294,321. If awarded, the funds will be used to implement a Spanish for Native Speakers program called Project Legacy. Matching funds are required and may include in-kind support. Actual funding will be based on the amount of the match unless a requested waiver of a portion of this requirement is granted. Authorization to expend funds upon receipt was granted. Motion carried 4-1. Mr. Harper voted no. |
| PURCHASE ORDERS NOS. 974R2269 and 974R2317: (IV-A) | It was moved by Ms Castrey, seconded by Dr. Simons, to
approve these two purchase orders. Motion carried 4-1. Ms Dashiell abstained. |
| RESOLUTION - BUS PURCHASE FROM FOUNTAIN VALLEY SCHOOL DISTRICT: (V-A) | It was moved by Ms Castrey, seconded by Ms Dashiell, to adopt a resolution which holds the State of California and Fountain Valley School District harmless for any liability that may result from the bus being purchased. |
| RESOLUTION NO. 29: |
AYES: HARPER, SIMONS, CASTREY, DASHIELL, BRUCE NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
| SPENDING PLANS FOR SITE BLOCK GRANTS: (V-B) | It was moved by Dr. Simons, seconded by Ms Castrey, to
approve spending plans for the 1998-99 site block grants for Adult School, and Coast,
Fountain Valley, Huntington Beach, Marina and Valley Vista high schools. Motion unanimously carried. |
| SALE OF SURPLUS PROPERTY: (V-C) | Approval was granted to appoint a school district advisory
committee to review the proposed sale of property on the southern boundary of Huntington
Beach High School. Motion unanimously carried. |
| EXTENSION OF CONTRACTS FOR ARCHITECTURAL SERVICES: (V-D) | Following Board discussion, it was moved by Ms Castrey,
seconded by Ms Dashiell, to expand the scope of agreements with KPI Architects, Inc. and
Y’Deen/Associates, Architects, for architectural services pursuant to comprehensive
facilities repair and improvement of Westminster, Marina, Fountain Valley and Edison high
schools (KPI) and Huntington Beach and Ocean View high schools (Y/Deen). Fees for their
services will continue to be based on the scale approved by the State Allocation Board for
modernization and reconstruction projects. The cost of these services will be charged to
the Capital Facilities Fund and will, in part, qualify as a match for State bond funds.
Sufficient funds are available at this time for services at four schools at an estimated
cost of $3.2 million Motion unanimously carried. |
| CONTRACT FOR SERVICES OF FINANCIAL ADVISOR: (V-E) | It was moved by Ms Castrey, seconded by Ms Dashiell, to
exercise the option for financial advisory services in the district’s contract with
California Financial Services (CFS), with revision of the schedule for compensation. The
cost of these services is dependent on the size of the bond and the number of issues. The
cost for a bond of $128 million in two issues would be $244,000. The fees are contingent
on a successful bond and would be paid from bond proceeds. Motion carried 4-1. Mr. Harper voted no. |
| CONTRACT FOR BOND COUNSEL: (V-F) |
It was moved by Ms Dashiell, seconded by Ms Castrey, for an
agreement with Orrick, Herrington & Sutcliffe, LLP to provide bond counsel services in
connection with a potential general obligation bond program. The fee for these services
would be $30,000 for the first series of bonds and $22,500 for each additional series
(plus expenses not to exceed $2,500 per issue). The fee for each series is payable only
upon a successful election and delivery of that series of bonds. Motion carried 4-1. Mr. Harper voted no. |
| INTERIM FINANCIAL STATEMENT AND CERTIFICATION OF FINANCIAL STATUS: (V-G) | It was moved by Ms Castrey, seconded by Mr. Harper, to
approve the second interim financial statement for the fiscal year 1998-99. The Board
President certified that this district will meet its financial obligations for the current
fiscal year and subsequent two fiscal years. Motion unanimously carried. |
| RESOLUTION -SUBMISSION OF APPLICATIONS FOR MODERNIZATION AND GROWTH FUNDING: (V-H) | It was moved by Dr. Simons, seconded by Ms Castrey, to adopt a resolution "Authorization to File Eligibility Documents and Facility Applications to the State for Eligible Modernization and Growth Projects under SB 50 School Facility" and to authorize the Superintendent or designee to execute the necessary documents. It was further moved that the Board designate Patricia Reid Koch as its representative. |
| RESOLUTION NO. 30: |
AYES: HARPER, SIMONS, CASTREY, DASHIELL, BRUCE NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
| CONTRACT FOR PUBLIC INFORMATION SERVICES: (V-I) | Superintendent’s Comments: Approval was
recommended for a contract with Eileen E. Padberg Consulting for public information
services related to the district’s school repair needs. The term of the agreement was
February 10, 1999 to November 3, 1999, for an amount not to exceed $40,000, plus expenses. Item pulled. |
| RESOLUTION - DENIAL OF PETITION OF AMERICAN CHARTER SCHOOL, INC. (VI-A) | Charles Mitchell, Director of Administration for the American
Charter Schools, urged Board members to support the petition. After review of the petition by the Board, the input from the Public Hearing and staff information, it was the recommendation of the Superintendent that the Governing Board deny this charter school petition. It was moved by Ms Castrey, seconded by Ms Dashiell, to adopt the resolution denying the Petition of American Charter School, Inc. |
| RESOLUTION NO. 31: |
AYES: HARPER, SIMONS, CASTREY, DASHIELL, BRUCE NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
| SUPERINTENDENT’S CONTRACT: (VII-A) | It was moved by Mr. Harper, seconded by Ms Dashiell, to
reappoint the Superintendent to a new three-year term of employment beginning July 1, 1999
and continuing through June 30, 2002, as authorized by Education Code section 35031, at a
salary of $134,240 per annum. Motion unanimously carried. |
| BOARD POLICY REVISIONS: (VIII-A) | It was moved by Ms Castrey, seconded by Mr. Harper, to
approve the following Board Policy for first reading in the continued revision of existing
policies and administrative regulations: BP 5137.1 Students Refreshments Motion unanimously carried. |
| NEW BUSINESS: | Ms Castrey asked if the student proposal for an Electronic
Journalism class could be scheduled as a Regional Occupational program. Ms Castrey reminded members that the next meeting on March 23, 1999 is a Study Session. Ms Castrey asked for permission to attend the Delegate Assembly meetings on May 1-2, 1999. Ms Dashiell asked if at a future Board meeting some time could be devoted to a study session on the options for expulsions and suspensions in this district to see how our policies compare to other district’s policies. Ms Bruce suggested that we direct staff to look at our existing study sessions and see if there is a place to explore Ms Dashiell’s concerns. Ms Dashiell clarified that her concerns are with drug and alcohol abuse, as opposed to weapons. Ms Dashiell said she would like to consider alternatives to off-campus suspension. Mr. Harper indicated that the Open Enrollment Task Force Report/ Recommendation to the Board will take place at the Study Session on Tuesday, March 23, 1999. Four meetings are scheduled in the next two weeks: Thursday and Friday, March 11 and 12, and Thursday and Friday of next week, March 17 and 18. Ms Bruce reminded Board members of the Community Reception which takes place in May to honor the people who work and help in this community. Board members pay the entire cost of this event. A proposed invitation list will be provided to Board members in their next packet. |
| ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: | None. Ms Castrey explained to Fountain Valley High School students who spoke earlier in the agenda that the Coastline Regional Occupational Program is a consortium in which our district participates with four other districts. There are a number of classes being offered on various campuses. In addition to this class being considered a curricular option in our district, she suggested that the students speak with the principals at CROP to see whether or not they might be an option as well. Additionally, she pointed out that one of our Board members always serves on that Board. |
| ADJOURNMENT: | The meeting was adjourned at 8:45 p.m. The next Study Session meeting will be held on Tuesday, March 23, 1999 |