BOARD MEMBERS PRESENT:

Bonnie Castrey

Sallie Dashiell

Matthew Harper

Susan Henry

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Susan Roper, Superintendent

Patricia Koch, Asst. Supt, Business Services

John Myers, Asst. Supt., Educational Services

Anne Myer, Acting Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

Jack Elsner, Assist. Supt., Personnel/Emp Relations

PLACE AND DATE OF MEETING:

District Education Center

CALL TO ORDER:

The meeting was called to order at 6:30 p.m. by the President, Dr. Simons.

CLOSED SESSION: (I)

1.      Parent Appeals – Education Code sections 35146 and 48260.

2.      Conference with Real Property Negotiator – Negotiations with Colliers Seeley, brokers, regarding that certain real property at 16300 Gothard, Huntington Beach.  The District’s real property negotiator, Dr. Patricia Koch, sought direction from the Board regarding price and terms – Government Code section 54956.8.

3.      Negotiations – Conference with Labor Negotiators concerning DEA and CSEA contracts – Government Code section 54957.6.  Present were Agency Negotiators Jack Elsner and Patricia Koch.  Also attending was Susan Roper.

RECONVENED:

The meeting reconvened at 7:35 p.m.  Dr. Simons announced the following as a result of Closed Session: The Board would be returning to Closed Session at the end of the meeting to consider parent appeals.  Direction was given to staff regarding the conference with the Real Property Negotiator and to Labor Negotiators concerning DEA and CSEA negotiations.  

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was led by Mr. Harper.

APPROVAL OF MINUTES:  (III-A)

It was moved by Ms. Dashiell, seconded by Ms. Castrey that the minutes of the regular Board meeting held March 13, 2001 be approved with the following changes:  “ruling” to “an opinion” on page III-A (3); “Conference” to “Delegate Assembly” on page III-A (11); and “Read-in” to “Write-in” on page III-A (11).

                                                 Motion unanimously carried.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III- B)

Board members representing the district on various committees presented reports and discussed activities.

STUDENT BOARD REPRESENTATIVE REPORT:  (III- C)

Annie Yea, Student Representative to the Board, presented a report.

PUBLIC COMMUNICATION TO THE BOARD:  (III- D)

Ms. Courtney Stoner, student, spoke about student safety at Marina High School.

Ms. Denyse Scarberry, parent, spoke about air quality at Marina High School.

STUDENT RECOGNITION – ACADEMIC DECATHLON (FVHS):

(III-E)

Dr. Myers introduced the Principal of Fountain Valley High School Connie Mayhugh who spoke about the Academic Decathlon team.  She introduced Mr. David Theriault, Fountain Valley High School teacher, who introduced the first place decathlon team.  Dr. Simons presented them with a plaque.

PUBLIC HEARING – SUBSTITUTION OF SUBCONTRACTORS:  (III-F)

Dr. Simons opened the public hearing to consider the substitution of Irish Communication Company as a subcontractor on Contract No. 8146 (Baker Electric, Inc.) for the Power and Data Upgrade at Huntington Beach High School.  He introduced Ms. Claire Morey, Legal Counsel, Orange County Department of Education, who represented the district during the public hearing.  Representatives for Irish Communication Company were not present.  Mr. Jeffrey Baird, attorney for Baker Electric, Inc., cited specific details in support of a substitution.  No rebuttal was heard.  Ms. Castrey asked Mr. Baird about training and certification.  Ms. Morey said Irish Communication could seek a temporary restraining order; however since they were not present, the Board could proceed.

It was moved by Ms. Castrey, seconded by Mrs. Henry, that the Board approve the substitution of CCC Communications for Irish Communications Company.

                                                 Motion unanimously carried.

Dr. Simons announced that the public hearing was closed.

PUBLIC HEARING – ACCEPTABLE USE POLICY FOR INTERNET SAFETY:  (III-G)

Dr. Simons opened the public hearing to accept any input regarding the Acceptable Use Policy for Internet Safety.  There being no public input, the hearing was declared closed.

Dr. Simons thanked Ms. Morey for her services.

CONSENT CALENDAR:  (IV)

It was moved by Ms. Castrey, seconded by Mrs. Henry, to approve the Consent Calendar with addendum to the Personnel Report IV-B and the exception of the following items:

Mr. Harper pulled two items from IV-C, Professional and Official Business Activities: page 1, California Association for Bilingual Education (CABE) 2001 26^th Annual Conference – Greg Berger (R-9031) funded by EIA - $609; and page 11, CLAD 3 No. 6622 Culture and Cultural Diversity – Laurie Resnikoff (R-9107) funded by EIA - $45; item IV-X, Resolution to Oppose SCAQMD Proposed Rule 1195, which was pulled by Ms. Castrey for separate consideration.

                                                Motion unanimously carried.

PURCHASE ORDERS:  (IV-A)

Approval was granted for purchase orders in the amount of $5,081,882.06 as presented.

PERSONNEL REPORT:  (IV-B)

Approval was granted for the Certificated and Classified Personnel Report No. 11 as presented, with addendum.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:  (IV-C)

Approval was granted for the professional and official business activities as presented with the exception of R-9031 and R-9107 which were pulled by Mr. Harper for separate consideration.

It was moved by Ms. Castrey, seconded by Mrs. Henry, to approve item R-9031 of the Professional and Official Business Activities as presented.

                                                 Motion carried 4-1.

                                                 Mr. Harper voted no.

It was moved by Ms. Castrey, seconded by Mrs. Henry, to approved item R-9107 of the Professional and Official Business Activities as presented.

                                                 Motion carried 4-1.

                                                 Mr. Harper voted no.

FIELD TRIPS:

(IV-D)

Approval was granted for the field trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NONPUBLIC AGENCY CONTRACT – WOCCSE:  (IV-F)

Approval was granted to enter into the nonpublic agency contract as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

ACCEPTABLE USE POLICY FOR TECHNOLOGY/

INTERNET/

ELECTRONIC RESOURCES: 

(IV-G)

The public hearing having closed with no input, approval was granted for the district’s Acceptable Use Policy for Technology/Internet/Electronic Resources.

ACCEPTANCE OF FUNDS – DIGITAL HIGH SCHOOL TECHNOLOGY SUPPORT AND STAFF TRAINING GRANT: (IV-H)

Approval was granted to accept the second portion of the Digital High School (DHS) Technology Support and Staff Training grant funds for Edison and Coast high schools.  Funding amount, based on the October 2000 CBEDS enrollment at $45 per pupil, is anticipated to be $102,105 for Edison and $9,720 for Coast High School.  We have certified to the state that these schools have met the DHS funding match requirements.  Authorization to expend funds upon receipt was granted.

GRANT APPLICATION – CONFLICT RESOLUTION AND YOUTH MEDIATION PROGRAM: (IV-I)

Approval was granted for Ocean View High School to submit an application to the California Department of Education for Conflict Resolution and Youth Mediation Program grant funds in the amount of $10,000.  The grant funds will be used to enhance the existing conflict resolution and school safety program at the site.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

NEW BASIC TEXTBOOK ADOPTION – SIXTH LIST:  (IV-J)

Approval was granted to adopt the new basic textbooks (sixth list) for the 2000-2001 school year.  The 30-day review period had been completed according to district policy.

RESOLUTION AND COOPERATIVE PROGRAM AGREEMENT – CALIFORNIA DEPARTMENT OF REHABILITATION: (IV-K)

RESOLUTION

NO. 34:

Approval was granted to adopt a resolution and to enter into a Cooperative Agreement with the California Department of Rehabilitation to continue the Transition Partnership Program during the 2001-2002 fiscal year.  The Agreement will provide funds to the district in the amount of $154,190.  Required matching funds of $101,421 will be provided.  Authorization to expend funds upon receipt was granted.

AYES:             HARPER, HENRY, DASHIELL, CASTREY, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

AUTHORIZE THE PURCHASE OF COMPUTER SOFTWARE USING A CONTRACT OF THE STATE OF CALIFORNIA:

(IV-L)

Approval was granted to authorize the purchase of computer software through Software eSource using a contract of the State of California.

SPENDING PLANS FOR SITE API GRANTS: (IV-M)

Approval was granted for a spending plan for the 2000-2001 site API award block grant for Ocean View High School. 

INCREASE IN WORKERS’ COMPENSATION ACCOUNT: (IV-N)

Approval was granted to increase the Trust Account balance for the Workers’ Compensation Fund from the current level of $70,000 to $120,000.

AWARD OF BIDS:

(IV-O)

Approval was granted to award bids to the successful bidders as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department.

MARCH 2001 DISBURSEMENTS:

(IV-P)

A recap of the payments processed during the month of March 2001 was presented.

ENROLLMENT & ADA: (IV-Q)

A report on enrollment and ADA for the period January 29, through February 23, 2001 was presented. 

CONTRACT FOR FACILITY AND FINANCIAL PLANNING SERVICES: (IV-R)

Approval was granted for a new contract with California Financial Services (CFS) for specialized services in facility and financial planning.  The costs of the services will be charged to the appropriate facility fund(s). 

JOINT FUNDING AGREEMENT FOR HBHS POOL – AMENDMENT:

(IV-S)

Approval was granted for an amendment to the joint funding agreement with the City of Huntington Beach for a pool at Huntington Beach High School.

PLANNING FOR JOINT MAINTENANCE, OPERATIONS AND TRANSPORTA-TION: (IV-T)

Approval was granted for sharing expenditures with Huntington Beach City School District and Fountain Valley School District for planning related to a joint Maintenance, Operations and Transportation (MOT) operation. 

ATTENDANCE AFFIDAVITS:

(IV-U)

Approval was granted to affirm the affidavits regarding “Request for Allowance of Attendance Because of Emergency Conditions” for Ocean View High School on March 19 and 20, 2001 and for Fountain Valley High School on March 23, 2001. 

RESOLUTION – TRANSFER OF FUNDS – VARIOUS FUNDS: (IV-V)

RESOLUTION

NO. 35:

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund and the Adult Education Fund for 2000-2001.

AYES:             HARPER, HENRY, DASHIELL, CASTREY, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES – VARIOUS CATEGORICAL PROJECTS: (IV-W)

RESOLUTION

NO. 36:

The district has been notified of increases in funding for various categorical projects.  Approval was granted to adopt a resolution increasing income and expenditures by the amount of $1,637,364 within the General Fund for the fiscal year 2000-2001. 

AYES:             HARPER, HENRY, DASHIELL, CASTREY, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION TO OPPOSE SCAQMD PROPOSED RULE 1195: (IV-X)

Mr. Jim Clouet, South Coast Air Quality Management District representative, spoke and distributed a handout.  Ms. Lori Shimonishi, Coalition for Clean Air representative, also supported proposed Rule 1195.

It was moved by Ms. Castrey, seconded by Ms. Dashiell, that action on a resolution opposing South Coast Air Quality Maintenance District Proposed Rule 1195 be tabled until the next regular meeting.

                                                 Motion carried 4-1.

                                                 Mr. Harper voted no.

RESOLUTION – TEACHER APPRECIATION WEEK:

(V-A)

RESOLUTION

NO. 37:

It was moved by Ms. Castrey, seconded by Mr. Harper, to adopt a resolution proclaiming the week of May 6-12, 2001 as “Teacher Appreciation Week.” 

AYES:             HARPER, HENRY, DASHIELL, CASTREY, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

RESOLUTION – CLASSIFIED EMPLOYEES WEEK:

(V-B)

RESOLUTION

NO. 38:

It was moved by Ms. Dashiell, seconded by Ms. Castrey, to adopt a resolution designating the week of May 20-26, 2001, as “Classified Employees Week.” 

AYES:             HARPER, HENRY, DASHIELL, CASTREY, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS: (V-C)

In accordance with Title 5 regulations, the district is required to annually file a Declaration of Need for Fully Qualified Educators to the Commission on Teacher Credentialing.  The Declaration will provide the district with the ability to employ or assign persons who are not appropriately credentialed and file waivers, as needed.  It was moved by Ms. Castrey, seconded by Mrs. Henry, to file the Declaration of Need for Fully Qualified Educators for the 2001-2002 school year

                                                Motion unanimously carried.

STAFF UPDATE ON MODERNIZATION:

(VI-A)

Mr. Ed Baker, Director of Facilities, Transportation and Security, presented a status report on the Modernization program.  He gave an update on Edison, Fountain Valley, Huntington Beach, Marina, Ocean View, and Westminster high schools.  Mr. Baker provided answers to the Board’s questions regarding the program; i.e. school business administrator involvement, timelines of projects, communicating through “Currents.”  Mr. Baker complimented Ms. Gail Caldwell, Construction Projects Manager, Maintenance staff, and other staff involved in the program, and Dr. Koch complimented Mr. Baker on his efforts to coordinate the entire operation.  Dr. Simons concurred and added the Board wishes to continue to be kept informed.

BOARD POLICY REVISIONS: (VII-A)

It was moved by Ms. Castrey, seconded by Mr. Harper, to approve the following Board policy presented for first reading in the continued revision of existing policies and administrative regulations:

BP 6162.5

Instruction

Student Assessment

Ms. Dashiell questioned whether students involved in the Standardized Testing and Reporting (STAR) program and English language learners had the same one-year enrollment requirement according to the Board Policy.  Dr. Myers will follow up on this question.

                                                Motion unanimously carried.

BOARD POLICY REVISIONS: (VII-B)

It was moved by Ms. Castrey, seconded by Mrs. Henry, to approve the following Board Policy presented for first reading in the continued revision of existing policies and administrative regulations: 

BP 3515.3

Business and Non-Instructional Operations

District Police Department  

Dr. Koch provided background on this Board Policy commenting on  POST certification, supervision of Public Safety Officers, and the police manual.

                                                Motion unanimously carried.

STUDENT EXPULSION:

(VIII-A)

It was moved by Ms. Castrey, seconded by Mr. Harper, that Andrew Guzman be expelled from the Huntington Beach Union High School District for the remainder of the 2000-2001 school year for violation of California Education Code 48900(b).  It was further moved that during the time of expulsion, he attend the Orange County Department of Education alternative school where he is presently enrolled.  At the end of the expulsion period, Andrew may contact the Garden Grove Adult School in the district where he resides to complete education. 

                                                Motion unanimously carried.

NEW BUSINESS:  (IX)

Ms. Castrey encouraged everyone to attend a fund raiser sponsored by Yu Lin Chinese School at Fountain Valley High School on May 5, 2001.

Ms. Dashiell talked about “Call to Action,” which solicited people to write to their senators regarding SB 466 and funding for IDEA.

Dr. Myers said he will provide to the Board results of a discussion he will have with Ms. Jan Mangels, Coordinator of Special Programs, concerning the one-year requirement as stated in Board Policy 6162.5. 

CLOSED SESSION: (II)

The Board recessed to Closed Session at 9:35 p.m. to consider the following item:  Parent Appeals – Education Code sections 35146 and 48260

ADJOURNMENT:

The meeting was adjourned at 10 p.m.

______________________________

                           Clerk

______________________________

                        Secretary