HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
APRIL 20, 2004
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BOARD MEMBERS PRESENT: |
Bonnie Castrey Brian Garland Matthew Harper Susan Henry Michael Simons
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BOARD MEMBERS ABSENT: |
None
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ADMINISTRATIVE PERSONNEL PRESENT: |
Van Riley, Superintendent Carol Osbrink, Asst. Superintendent, Educational Services Kathy Miller, Asst. Superintendent, Personnel/Emp Relations Carole Thomas, Executive Assistant
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ADMINISTRATIVE PERSONNEL ABSENT:
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Patricia Koch, Asst. Superintendent, Business Services
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PLACE AND DATE OF MEETING:
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District Education Center April 20, 2004
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CALL TO ORDER:
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The meeting was called to order at 6:04 p.m. by the President, Dr. Simons.
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CLOSED SESSION: (I)
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The Board recessed to closed session at 6:05 p.m.
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CALL BACK TO ORDER: |
The meeting was called back to order at 7:42 p.m. by the President, Dr. Simons, who reported that in Closed Session the Board had considered four parent appeals, all of which were unanimously denied. Regarding the student records appeal, the Board was postponing a decision pending further information. The decision will be announced at the next Board meeting.
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BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-A)
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Board members representing the district on various committees presented reports and discussed activities. |
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STUDENT BOARD REPRESENTATIVE REPORT: (III-B)
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Student representative, Lan Tran, presented a report. |
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APPROVAL OF MINUTES: (III-C)
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It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the minutes of the regular Board meeting held March 9, 2004 as presented.
Motion unanimously carried.
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PUBLIC COMMUNICATION TO THE BOARD: (III-G)
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The following people spoke regarding the release of an assistant cheer coach: Stella Simpson, parent; Cassie Gonzalez, student; Kathryn Grundy, parent; Maddy Grundy, student; Becky Ettinger, parent and community member; Chrystal Black, student; Sarah Ettinger, assistant cheer coach; and Cecilia Trent, parent.
Glenn Brooks, parent, spoke regarding the uniform complaint procedure at Westminster School District.
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STAFF RECOGNITION – FIRST-YEAR TEACHERS OF THE YEAR 2003-04: (III-E)
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The Board recognized the district's First-Year Teachers of the Year, Kim Dalebroux from Edison High School and Jennifer Park from Marina High School. Cynthia Clark, Principal of Edison High School, introduced Ms Dalebroux. Steve Roderick, Principal of Marina High School, introduced Ms Park.
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STAFF RECOGNITION – TEACHERS OF THE YEAR 2003-04: (III-F) |
The Board recognized the district's Teachers of the Year, Rose Haunreiter from Huntington Beach High School and David Lindquist from Westminster High School. Frank Berry, Principal of Huntington Beach High School, introduced Ms Haunreiter, and Dr. Nancy Billinger, Principal of Westminster High School, introduced Mr. Lindquist.
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STAFF RECOGNITION – DAVE ADAMS – CADA LIFETIME ACHIEVEMENT AWARD AND INDUCTION IN HALL OF FAME: (III-G)
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Dave Adams, Vice Principal at Edison High School, was recognized for receiving the California Association of Directors of Activities (CADA) Lifetime Achievement Award and induction in the Hall of Fame. Dr. Carol Osbrink, Assistant Superintendent of Educational Services, introduced Mr. Adams, and Cynthia Clark, Principal, provided background information.
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STUDENT WORK DISPLAY – VVHS: (III-H) |
Dr. Osbrink acknowledged Valley Vista High School student work which has been displayed in the Board Room during the month of April.
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PUBLIC HEARING – DEVELOPER FEE INCREASE: (III-I) |
A public hearing was conducted to consider and accept the Development Fee Justification Update and adopt resolutions increasing the district’s levels of development fees on residential and commercial/industrial projects within the district. Dr. Simons gaveled the hearing open. There being no input, the hearing was declared closed.
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PUBLIC HEARING – WAIVER OF ALGEBRA I REQUIREMENT FOR DESIGNATED STUDENTS: (III-J)
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A public hearing was held to accept input regarding the waiver of the Algebra I requirement, Education Code Section 51224.5(b), for designated students in the class of 2004. Dr. Simons gaveled the hearing open. There being no input, the hearing was declared closed.
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CONSENT CALENDAR: (IV) |
It was moved by Mrs. Henry, seconded by Ms Castrey, to approve the Consent Calendar as presented, with addendum to IV-B, Personnel Report, and a correction to item IV-Z, Resolution – Developer Fees, which should read $.8736, and with the exception of the following items which were pulled by Mr. Harper for separate consideration:
IV-I, Waiver of Algebra I Graduation Requirement for Designated Students in the Class of 2004; IV-Y, Urgency Resolution – Developer Fees; IV-Z, Resolution – Developer Fees; IV-AA, Urgency Resolution Extension – Developer Fees
Dr. Simons pulled IV-B, Personnel Report, for reasons of abstention.
Motion unanimously carried.
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PURCHASE ORDERS: (IV-A) |
Purchase orders in the amount of $10,971,235.14 were approved as presented.
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PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES: (IV-C)
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Approval was granted for the Professional and Official Business Activities as presented.
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FIELD TRIPS: (IV-D)
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Approval was granted for the Field Trips as presented.
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CONTRACTS AND CONSULTING AGREEMENTS: (IV-E) |
The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented.
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PART C RESPITE COSTS REIMBURSEMENT-WOCCSE: (IV-F) |
Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care for an amount not to exceed $972.00 for the period December 19, 2003 through June 30, 2005. Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).
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GRANT APPLICATION – REGISTRY OF INTERPRETERS FOR THE DEAF (RID) CERTIFICATION: (IV-G)
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Approval was granted to submit an application to the California Department of Education for grant funding in the amount of $2,449 to pay for training and re-testing of educational sign language interpreters. The training is required for Registry of Interpreters for the Deaf (RID) certification by January 1, 2007. No district matching funds are required. Authorization to expend funds upon receipt was granted. |
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GRANT APPLICATION – SCHOOL-BASED PUPIL MOTIVATION AND MAINTENANCE (WHS): (IV-H) |
Approval was granted for Westminster High School to submit an application to the California Department of Education for renewal of the School-Based Pupil Motivation and Maintenance Grant in the amount of $50,000 for the 2004-05 school year. If awarded, the grant will continue to fund an outreach consultant who will deliver prevention and intervention services to at-risk students and will work with site staff in an effort to increase the percentage of students graduating from high school. No matching funds are required. Authorization to expend funds upon receipt was granted.
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PERFORMANCE INDICATORS FOR THE DISTRICT COMMUNITY DAY SCHOOL –ALTERNATIVE SCHOOLS ACCOUNTABILITY MODEL (ASAM): (IV-J)
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Approval was granted for the three performance indicators selected to measure adequate yearly progress for the Community Day School as required by the Alternative Schools Accountability Model (ASAM) for the 2003-04 school year. The performance indicators selected are Attendance, Reading Achievement and Credit Completion, which are on the list approved by the State Board of Education. |
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ADDENDUM TO COSMETOLOGY AND MANICURIST TRAINING AGREEMENT – ASIAN AMERICAN INTERNATIONAL BEAUTY COLLEGE: (IV-K)
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Approval was granted for the addendum to the Cosmetology and Manicurist Training Agreement between Asian American International Beauty College and the Huntington Beach Adult School to allow funding for an additional 24,640 hours of instruction. Total funding under the agreement will not exceed $483,945. All other provisions of the original contract No. 8970 effective July 1, 2003 remain in force. |
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NEW BASIC TEXTBOOK ADOPTION – TENTH AND ELEVENTH LISTS: (IV-L)
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Approval was granted to adopt the new basic textbooks (tenth and eleventh lists) for the 2003-04 school year. The thirty-day review period has been completed according to district policy. |
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NEW BASIC TEXTBOOK ADOPTION – TWELFTH LIST: (IV-M)
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Approval was granted to commence the adoption of the new basic textbooks (twelfth list) for the 2003-04 school year according to district policy. |
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ADULT EDUCATION ADDITIONAL COURSE OFFERING: (IV-N) |
Approval was granted for the addition of “Foreign Language for the Workplace: Conversational Spanish” to be offered through the Huntington Beach Adult School. This class will fall under the Vocational Program, one of nine program areas as mandated by the revision included in the California Education Code section 41976. The 2003-04 Adult Education Course Offerings were approved for adoption at the August 26, 2003 Board meeting.
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GRANT APPLICATION – DEMONSTRATION GRANT FOR INDIAN CHILDREN: (IV-O) |
Approval was granted to submit an application to the U.S. Department of Education for a Demonstration Grant for Indian Children in the amount of $382,976 for the 2004-05 fiscal year. These discretionary federal grant funds will be used to enhance the existing Indian Education program. If the grant is awarded and the program proves to be successful, the district will qualify for renewal of the grant funds in the amount of $388,769 for 2005-06 fiscal year and $397,479 for the 2006-07 fiscal year. No matching funds are required. Authorization to expend funds upon receipt was granted.
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INSURANCE AND WORKERS’ COMPENSATION CLAIM: (IV-P) |
Approval was granted to settle work injury claim No. 0040-99-00019 for $65,000 by Compromise and Release. Claim information is available in the Business Division.
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SUPPORT SERVICES FOR FACILITIES PROGRAM: (IV-Q) |
Approval was granted for a contract with California Financial Services for their Comprehensive Administrative Support System to track construction project budgets and expenditures. The cost will be an annual fee per project of $8,500 for projects bid to a general contractor or $12,000 for projects using multiple prime bidding. The cost will also include $5,000 per year per series of bonds for assistance in meeting required annual reporting requirements for general obligation bonds. The cost will be paid from the project funding source (e.g., Measure C, state bond funds, etc.)
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NOTICE OF COMPLETION - M&O & WHS: (IV-R) |
Approval was granted to file a Notice of Completion on Contract 9112 for Lead/Asbestos Removal at Maintenance & Operations, and PCB Transformer Removal at Westminster High School by CST Environmental, Inc. and to pay the 10 percent retention after filing.
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ENROLLMENT & ADA: (IV-S) |
Reports on enrollment and ADA for the periods February 2 through 27, and March 1 through 26, 2004 were presented.
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FEBRUARY & MARCH 2004 DISBURSEMENTS: (IV-T)
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Recaps of the payments processed during the months of February and March 2004 were presented.
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RESOLUTION – UPDATE OF AUTHORIZED SIGNATURES – COUNTY: (IV-U)
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Approval was granted to adopt a resolution updating authorized signatures for the district accounts as required by the county. Staff changes have made this update necessary. |
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RESOLUTION NO. 22: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS: (IV-V)
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Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2003-04. |
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RESOLUTION NO. 23: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION – ADDTNL INCOME AND EXPENDITURES – VARIOUS CATEGORICAL PROJECTS: (IV-W)
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The district has been notified of increases in funding for various categorical projects and other funding sources. Approval is recommended to adopt a resolution increasing income and expenditures by the net amount of $2,223,146 within the General Fund for the fiscal year 2003-04. (REFERENCE IV-W) |
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RESOLUTION NO. 24: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION – ADDTNL INCOME AND EXPENDITURES – VARIOUS FUNDS: (IV-X)
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The district has been notified of increases in funding for various funds. Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $4,133,263 within the various funds for the fiscal year 2003-04. |
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RESOLUTION NO. 25: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION TO ESTABLISH A BUILDING FUND (21): (IV-BB)
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Approval was granted to establish a separate fund to account for the receipt and expenditure of proceeds from the sale of bonds authorized by election and issued by the district.
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RESOLUTION NO. 29: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION TO ESTABLISH A BOND INTEREST AND REDEMPTION FUND (51): (IV-CC)
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Approval was granted to establish a separate fund to account for the repayment of bonds from taxes levied by the County Auditor-Controller.
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RESOLUTION NO. 30: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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PERSONNEL REPORT: (IV-B) |
It was moved by Ms Castrey, seconded by Mr. Harper, to approve the Consent Calendar as presented, with addendum.
Motion carried 4-0. Dr. Simons abstained.
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WAIVER OF ALGEBRA I GRADUATION REQUIREMENT FOR DESIGNATED STUDENTS IN THE CLASS OF 2004: (IV-I)
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It was moved by Ms Castrey, seconded by Mrs. Henry, that following the public hearing, the district submit a request for a General Waiver of the Algebra I graduation requirement, California Education Code Section 51224.5(b), for 40 designated students in the class of 2004. The waiver will allow the designated students, who have met all other graduation requirements including three years of math, to receive high school diplomas.
Motion carried 4-1. Mr. Harper voted no.
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URGENCY RESOLUTION – DEVELOPER FEES: (IV-Y) |
It was moved by Ms Castrey, seconded by Mrs. Henry, to adopt an urgency resolution to increase the portion of developer fees due the district to be collected on new construction to $ .8736 for residential construction and $ .1404 for commercial/industrial construction. The urgency resolution will become effective immediately for 30 days.
Motion carried 4-1. Mr. Harper voted no.
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RESOLUTION NO. 26: |
AYES: CASTREY, HENRY, GARLAND, SIMONS NOES: HARPER ABSENT: NONE
Resolution adopted.
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RESOLUTION – DEVELOPER FEES: (IV-Z) |
It was moved by Ms Castrey, seconded by Mr. Garland, to adopt a resolution to increase the portion of developer fees due the district to be collected on new construction to $ .8736 for residential construction and $ .1404 for commercial/industrial construction. The resolution will become effective June 20, 2004.
Motion carried 4-1. Mr. Harper voted no.
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RESOLUTION NO. 27: |
AYES: CASTREY, HENRY, GARLAND, SIMONS NOES: HARPER ABSENT: NONE
Resolution adopted.
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URGENCY RESOLUTION EXTENSION – DEVELOPER FEES: (IV-AA) |
It was moved by Mrs. Henry, seconded by Ms Castrey, to adopt an urgency resolution to increase the portion of developer fees due the district to be collected on new construction to $ .8736 for residential construction and $ .1404 for commercial/industrial construction. The extension will become effective May 20, 2004 through June 19, 2004.
Motion carried 4-1. Mr. Harper voted no.
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RESOLUTION NO. 28: |
AYES: CASTREY, HENRY, GARLAND, SIMONS NOES: HARPER ABSENT: NONE
Resolution adopted.
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RESOLUTION NO. 30 – ESTABLISHMENT OF MEASURE C OVERSIGHT COMMITTEE: (V-A) |
It was moved by Mr. Garland, seconded by Ms Castrey, to adopt a resolution establishing an independent citizens Measure C Oversight Committee, and its bylaws, pursuant to Education Code Section 15278 et seq. It was further recommended that staff seek nominations or applications for membership on the committee pursuant to Section 5 of the bylaws incorporated in the resolution for Board approval at its meeting of May 25, 2004.
Discussion took place about the composition of the committee, resulting in the following amendment to Section 5. Membership (page V-A (6):
It was moved by Mr. Harper, seconded by Mrs. Henry, to increase the number of members of the committee from nine to ten; to add a number (3) reflecting that the additional person be a member of the Westminster Council PTA. The original item (3) would then become item (4).
Motion carried 3-1. Dr. Simons voted no. Ms Castrey abstained.
It was moved by Dr. Simons, seconded by Mr. Harper, to reword item 5.1 (b) (2), to read as follows: one member from each of the cities of Fountain Valley, Huntington Beach and Westminster, at least one of whom is a parent or guardian of a child enrolled in the District.
Motion unanimously carried.
Vote on main motion:
It was moved by Mr. Garland, seconded by Ms Castrey, to establish an Oversight Committee which will now consist of ten members.
Motion unanimously carried.
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RESOLUTION – CERTIFY BOND ELECTION RESULTS: (V-B)
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It was moved by Mrs. Henry, seconded by Ms Castrey, to adopt a resolution declaring and certifying the results of the school bond election held on March 2, 2004.
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RESOLUTION NO. 32: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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CONTRACT FOR SPECIALIZED LEGAL SERVICES: (V-C) |
It was moved by Mrs. Henry, seconded by Mr. Garland, to execute a contract with Lozano Smith for specialized legal services related to potential development of the current Maintenance Yard at Yorktown and Main, with costs to be paid from the District Block Grant for facilities. The fee will be based on the ultimate value of the development of the property.
Resolution unanimously adopted.
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RESOLUTION – TEACHER APPRECIATION WEEK: (VI-A)
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It was moved by Ms Castrey, seconded by Mr. Harper, to adopt the resolution designating the week of May 2-8, 2004 as "Teacher Appreciation Week."
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RESOLUTION NO. 33: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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RESOLUTION – CLASSIFIED EMPLOYEES WEEK: (VI-B) |
It was moved by Mr. Harper, seconded by Mrs. Henry, to adopt a resolution designating the week of May 16-22, 2004 as “Classified Employees Week.”
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RESOLUTION NO. 34: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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2004-05 SCHOOL CALENDAR: (VI-C) |
Agreement has been reached between the District Educators Association and the district regarding the instructional calendar for the 2004-05 school year. It was moved by Ms Castrey, seconded by Mr. Harper, to adopt the 2004-05 school calendar as presented.
Motion unanimously adopted.
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RESOLUTION – change of date for LINCOLN'S BIRTHDAY HOLIDAY: (VI-D) |
California Education Code section 37220 prescribes the dates upon which the public schools are to close in observance of designated holidays. However, the Education Code section provides that the Governing Board, by adoption of a resolution, may revise the date of any of the holidays identified in subdivision (a). It was moved by Ms Castrey, seconded by Mr. Harper, to adopt the resolution which will allow the change of Lincoln's Birthday holiday from Friday, February 11, 2005 to Monday, February 14, 2005.
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RESOLUTION NO. 35: |
AYES: HARPER, CASTREY, HENRY, GARLAND, SIMONS NOES: NONE ABSENT: NONE
Resolution unanimously adopted.
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CROP JOINT POWERS AGREEMENT: (VI-E) |
It was moved by Ms Castrey, seconded by Mrs. Henry, to
make a revision to the CROP Joint Powers Agreement. The area to be revised
is in Section 4(a) regarding Board of Trustees term of office. The change
is as follows: “The
Motion unanimously carried.
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NEW BUSINESS: |
Mr. Harper asked Board members to talk to their local legislators about proposed legislation on board governance (Senate Bill 298) which was modified earlier this week by State Senator Joe Dunn. This bill would empower the state superintendent of public instruction to be able to remove and replace locally elected school board members.
Mrs. Henry asked about the Board’s donation in memory of Jim Harland. It was decided to check with Kathy Iverson to determine whether the family preferred a donation or flowers.
Dr. Simons asked if a study session Board meeting would be necessary on May 11. Dr. Riley suggested finishing the closed session discussion this evening to see if one is necessary.
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ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: (IX)
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David Ettinger, parent, asked questions concerning the Huntington Beach High School coach issue. Dr. Riley responded. |
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CLOSED SESSION:
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The Board adjourned to closed session at 9:25 p.m. to continue items listed in the earlier closed session.
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ADJOURNMENT: |
The meeting was adjourned at 11:30 p.m.
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______________________________ Clerk
______________________________ Secretary |
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