CLOSED SESSION:  (I)

1.      Public Employee Performance Evaluation: Superintendent Government Code section 54957

2.      Public Employee Discipline/Dismissal/Release – Government Code section 54957

3.      Negotiations Update – Conference with Labor Negotiators concerning DEA, CSEA and HBPSA contracts – Government Code section 54957.6.  Present will be Agency Negotiators Kathy Miller and Patricia Koch.  Also present will be Van Riley

4.      Student Records Appeal – Education Code sections 35146, 49070(a) and 48917(e)

5.      Parent Appeals – Education Code sections 35146 and 48260

7:30 p.m.

PLEDGE OF ALLEGIANCE:  (II)

PRELIMINARY FUNCTIONS:  (III)

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-A)

Superintendent’s Comments:  Board members representing the district on various committees will present reports and discuss activities.

(Information)

STUDENT BOARD REPRESENTATIVE REPORT:  (III-B)

Superintendent’s Comments:  Lan Tran, Student Representative to the Board from Edison High School, will present a report.

(Information)

THE PROCEEDINGS OF THIS MEETING ARE BEING TAPE-RECORDED

III.       Preliminary Functions (continued)

APPROVAL OF MINUTES:  (III-C)

Regular Board meeting held April 20, 2004

(REFERENCE III-C)

(Action)

PUBLIC COMMUNICATION TO THE BOARD: (III-D)

Anyone desiring to address the Board should have filled out the yellow card provided at the entrance to the Board Room and submitted it to the Board Secretary.  If your topic relates to a particular agenda item, you have the option of requesting to be called upon to make your remarks at the time the item is discussed by the Board.  FIVE MINUTES will be allotted to each person at the time he or she speaks to the agenda item.  If more than three people request to speak to any one side of an issue, the time limit for each speaker will become THREE MINUTES.  IT IS REQUESTED THAT QUESTIONS OR REMARKS BE ADDRESSED TO THE CHAIR FROM THE PODIUM.

STUDENT WORK DISPLAY – WHS:

(III-E)

Superintendent’s Comments:  Principal Nancy Billinger will acknowledge Westminster High School’s student work which has been displayed in the Board Room during the month of May.

(Information)

PRESENTATION – FACILITIES MASTER PLAN OVERVIEW:

(III-F)

Superintendent’s Comments:  Representatives from McCarthy Building Companies, Inc., Y’Deen/Associates, LPA Architects, and staff will present an overview of the timeline, key activities and overall costs for implementing the Facilities Master Plan.

(Information)

CONSENT CALENDAR :  (IV):

PURCHASE ORDERS:  (IV-A)

Superintendent’s Comments:  Approval is recommended for purchase orders as presented:  (REFERENCE IV-A)

               General & All Others                      $1,223,601.19

               Food Services                                         1,600.00

               Revisions                                               38,853.61

               Total                                              $1,264,054.80

IV.              Consent Calendar (continued)

PERSONNEL REPORT:  (IV-B)

Superintendent’s Comments:  Approval is recommended for the Certificated and Classified Personnel Report No. 12 as presented.  (REFERENCE IV-B)

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Superintendent’s Comments:  Approval is recommended for the Professional and Official Business Activities as presented.

(REFERENCE IV-C)

FIELD TRIPS:

(IV-D)

Superintendent’s Comments:  Approval is recommended for the Field Trips as presented.  (REFERENCE IV-D)

CONTRACTS AND CONSULTING AGREEMENTS:  (IV-E)

Superintendent’s Comments:  The Governing Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval is recommended for the consultants and/or contractors as presented.  (REFERENCE IV-E)

NON-PUBLIC SCHOOL CONTRACTS -

WOCCSE: (IV-F)

Superintendent’s Comments:  Approval is recommended to enter into the non-public school contracts as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment.  (REFERENCE IV-F)

CANDIDATES FOR GRADUATION – CLASS OF 2004: (IV-G)

Superintendent’s Comments:  Approval is recommended for the list of candidates for graduation, class of 2004.  This list is available for review in the Educational Services Division.

DESTRUCTION OF PUPIL RECORDS:  (IV-H)

Superintendent’s Comments:  Approval is recommended to destroy pupil records held for three years or more in compliance with guidelines of the California Code of Regulations, section 437, Retention and Destruction of Pupil Records.

NEW BASIC TEXTBOOK ADOPTION – TWELFTH LIST:  (IV-I)

Superintendent’s Comments:  Approval is recommended to adopt the new basic textbooks (twelfth list) for the 2003-04 school year.  The thirty-day review period has been completed according to district policy.  (REFERENCE IV-I)

IV.              Consent Calendar (continued)

NEW BASIC TEXTBOOK ADOPTION – THIRTEENTH LIST:

(IV-J)

Superintendent’s Comments:  Approval is recommended to commence the adoption of the new basic textbooks (thirteenth list) for the 2003-04 school year according to district policy.  (REFERENCE IV-J)

ADULT EDUCATION ADDITIONAL COURSE OFFERINGS:

(IV-K)

Superintendent’s Comments:  Approval is recommended for the addition of two new courses, Basic Sewing and Sewing Machine Techniques, to be offered through the Huntington Beach Adult School.  These classes are in the area of Home and Economics, one of nine program areas as mandated by the revision included in the California Education Code section 41976.  The 2003-04 Adult Education Course Offerings were approved for adoption at the August 26, 2003 Board meeting.

PARTICIPATION IN THE COMMUNITY-BASED ENGLISH TUTORING (CBET) PROGRAM – ADULT SCHOOL:

(IV-L)

Superintendent’s Comments: Approval is recommended for the Huntington Beach Adult School to submit an application to the California Department of Education for renewal of the Community-Based English Tutoring (CBET) Program for the 2004-05 school year.  The amount of funding will be determined by the district’s most recent R-30 Annual Language Census Report.  No district matching funds are required.  Authorization to expend funds upon receipt is requested.  (REFERENCE IV-L)

GRANT APPLICATION – MODEL PROGRAM REPLICATION (WHS):  (IV-M)

Superintendent’s Comments:  Approval is recommended for Westminster High School to submit a Model Program Replication grant application in the amount of $3,120 to the California Department of Education.  If awarded, the grant will provide funds for a team of staff members to participate in the annual Dropout Prevention Conference in Sacramento, California in October 2004.  No matching funds are required.  Authorization to expend funds upon receipt is requested.

GRANT APPLICATION – DROPOUT PREVENTION AND RECOVERY FIELD COLLEAGUE GRANT (WHS):

(IV-N)

Superintendent’s Comments:  Approval is recommended for Westminster High School to submit an application to the California Department of Education for a Dropout Prevention and Recovery Field Colleague Grant in the amount of $1,000 for the 2003-04 school year.  If awarded, the funds will be used to pay expenses for designated staff to assist in the scoring of the Pupil Motivation and Maintenance grant applications.  No matching district funds are required.  Authorization to expend funds upon receipt is requested.

IV.              Consent Calendar (continued)

GRANT APPLICATION – INDIAN EDUCATION:

(IV-O)

Superintendent’s Comments:  Approval is recommended to submit an application to the U.S. Department of Education for renewal of Indian Education program funding in the amount of $198,640 for the 2004-05 fiscal year.  If awarded, these federal grant funds will be used to continue to provide eligible American Indian/Native American students with after-school tutoring and study skills, counseling, and cultural activities unique to their heritage.  No matching funds are required.  Authorization to expend funds upon receipt is requested.

AMENDMENT TO COOPERATIVE AGREEMENT – TRANSITION PARTNERSHIP PROGRAM AND DEPARTMENT OF REHABILITATION:

(IV-P)

Superintendent’s Comments:  Approval is recommended for the amendment to the Cooperative Agreement with the California Department of Rehabilitation for additional funding in the amount of $228,050 for the Transition Partnership Program for the 2004-05 school year.  The purpose of the cooperative agreement is to provide vocational and career planning services to designated special education students.  The original agreement was approved by the Board on May 27, 2002 for a five-year period through June 30, 2005.  Authorization to expend funds upon receipt is requested.

DESIGNATION OF CIF LEAGUE REPRESENTA-

TIVES FOR 2004-05:

(IV-Q)

Superintendent’s Comments:  Approval is recommended to designate the principals of the six comprehensive high schools to serve as their respective school’s California Interscholastic Federation (CIF) league representatives for the 2004-05 school year.  The designation is required by Education Code section 33353(a) (1).

SETTLEMENT AGREEMENT – HBCSD, HBUHSD, WOCCSE – CASE SN 02-01822:

(IV-R)

Superintendent’s Comments:  Approval is recommended for the Confidential Settlement Agreement pursuant to California Special Education Hearing Office Case SN 02-01822.

PART C RESPITE COSTS REIMBURSEMENT- WOCCSE:  (IV-S)

Superintendent’s Comments:  Approval is recommended for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $648 for the period from March 9, 2004 to March 9, 2005.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

IV.              Consent Calendar (continued)

PURCHASE OF MODULAR BUILDINGS USING A CONTRACT OF BRAWLEY UNION HIGH SCHOOL DISTRICT:  (IV-T)

Superintendent's Comments:  Approval is recommended to allow the purchase of modular buildings through Aurora Modular Industries using a piggyback contract of Brawley Union High School District.

(REFERENCE IV-T)

WORKERS’ COMPENSATION ACTUARIAL REPORT:  (IV-U)

Superintendent’s Comments:  Approval is recommended to enter into an agreement with Bay Actuarial Consultants to provide the district with an actuarial study of the Workers’ Compensation self-insurance program at a cost not to exceed $4,500.

(REFERENCE IV-U)

INSURANCE AND WORKERS’ COMPENSATION CLAIM:  (IV-V)

Superintendent’s Comments:  Approval is recommended to settle work injury claim #0010-99-00063 for $125,000 by Compromise and Release.  Claim information is available in the Business Division.

QUARTERLY FINANCIAL REPORT:  (IV-W)

Superintendent’s Comments:  In accordance with Government Code 53646(e), a financial report for the quarter ending March 31, 2004 and a certification regarding the district’s ability to meet its cash flow needs for the next six months are provided for information.  Full reports are available for review in the Business Division.  (REFERENCE IV-W)

REJECTION OF BID:  (IV-X)

Superintendent's Comments:  Approval is recommended to reject Bid No. 912 for Huntington Beach High School Shade Structure Phase I, which was to be funded by the Huntington Beach High School Foundation, on the basis that the lowest bid was over the allowable budget for the project.

APRIL 2004 DISBURSEMENTS:

(IV-Y)

Superintendent’s Comments:  A recap of the payments processed during the month of April 2004 is presented. (REFERENCE IV-Y)

ENROLLMENT & ADA:  (IV-Z)

Superintendent’s Comments:  Reports on enrollment and ADA for the periods March 1 through 26 and March 29 through April 23, 2004 are presented.  (REFERENCE IV-Z)

IV.              Consent Calendar (continued)

AGREEMENT FOR RELEASE TIME REIMBURSEMENT – DISTRICT EDUCATORS ASSOCIATION/

CTA/NEA:  (IV-AA)

Superintendent’s Comments:  Approval is recommended to extend the period of the Release Time Reimbursement agreement for Kathleen Iverson for the 2004-05 school year.  The terms of the agreement would be similar to the previous agreement with the salary adjusted for twelve months on a tenthly basis and any other negotiated changes to benefits and/or salary.

(REFERENCE IV-AA)

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-BB)

Superintendent's Comments:  Approval is recommended to adopt a resolution which authorizes the transfers made within the approved budgets of various funds for 2003-04.  (REFERENCE IV-BB)

RESOLUTION – ADDTNL INCOME AND EXPENDITURES – VARIOUS CATEGORICAL PROJECTS:

(IV-CC)

Superintendent’s Comments:  The district has been notified of increases in funding for various categorical projects and other funding sources.  Approval is recommended to adopt a resolution increasing income and expenditures by the net amount of $495,091 within the General Fund for the fiscal year 2003-04.

(REFERENCE IV-CC)

RESOLUTION – ADDTNL INCOME AND EXPENDITURES – VARIOUS FUNDS:  (IV-DD)

Superintendent’s Comments:  The district has been notified of increases in funding for various funds.  Approval is recommended to adopt a resolution increasing income and expenditures by the net amount of $62,638 within the Capital Facilities Fund-RDA for the fiscal year 2003-04.  (REFERENCE IV-DD)

RESOLUTION – HAZARD MITIGATION COMMITTEE BYLAWS:  (IV-EE)

Superintendent’s Comments:  Approval is recommended to adopt a resolution approving the joint Huntington Beach/Fountain Valley Hazard Mitigation Committee Bylaws.  (REFERENCE IV-EE)

END OF CONSENT CALENDAR

BUSINESS:  (V)

ESTABLISHMENT OF MEASURE C OVERSIGHT COMMITTEE:  (V-A)

Superintendent’s Comments:  It is recommended that the Board appoint the Independent Citizens Oversight Committee pursuant to Proposition 39 and Board Resolution No. 31 adopted on April 20, 2004.  (REFERENCE V-A)

GENERAL FUNCTIONS:  (VI)

RESOLUTIONS – BIENNIAL GOVERNING BOARD ELECTION:  (VI-A)

Superintendent’s Comments:  A consolidated election is required in the district to be held on Tuesday, November 2, 2004, for members of the Governing Board in accordance with Education Code section 5340.  The necessary Resolution and Order of Biennial Trustee Election and Specifications of the Election Order are presented for adoption.  (REFERENCE VI-A)

(Action)

DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS: (VI-B)

Superintendent’s Comments:  In accordance with Title 5 regulations, the district is required to annually file a Declaration of Need for Fully Qualified Educators to the Commission on Teacher Credentialing.  The Declaration will provide the district with the ability to employ or assign persons who are not appropriately credentialed and file waivers, as needed.  Approval is recommended to file the Declaration of Need for Fully Qualified Educators form for the 2004-05 school year.  (REFERENCE VI-B)

(Action)

POLICY:  (VII)

BOARD POLICY REVISIONS:  (VII-A)

Superintendent’s Comments:  The following board policy is presented for first reading in the continued revision of existing policies and administrative regulations:

BP 2300

Administration

Conflict of Interest Code: Designated Personnel

(REFERENCE VII-A)

PUPIL PERSONNEL: (VIII)

STUDENT EXPULSIONS:  (VIII-A)

Superintendent’s Comments:  It is recommended that consideration be given to the expulsion of the students whose cases were heard by the District Hearing Panel. 

(Action)

          IX.

New Business

           X.

Any other Public Communication to the Board

(time limit 3 minutes)

          XI.

Signing of Documents

         XII.

Closed Session

Future Board Meetings:

Special Board Meeting

·        Recognition of Retirees

·        Recognition of Student Representative to the Board

·        Strategic Plan Presentation

·        Other Items

June 8, 2004

District Education Center

Regular Board Meeting

Tuesday, June 29, 2004

District Education Center

Regular Board Meeting

Tuesday, July 20, 2004

District Education Center