BOARD MEMBERS PRESENT:

Bonnie Castrey

Brian Garland

Matthew Harper

Susan Henry

Michael Simons

BOARD MEMBERS ABSENT:

None

ADMINISTRATIVE PERSONNEL PRESENT:

Van Riley, Superintendent

Patricia Koch, Asst. Superintendent, Business Services

Kathy Miller, Asst. Superintendent, Personnel/Emp Relations

Carole Thomas, Executive Assistant

ADMINISTRATIVE PERSONNEL ABSENT:

Carol Osbrink, Asst. Superintendent, Educational Services

PLACE AND DATE OF MEETING:

District Education Center

June 29, 2004

CALL TO ORDER:

The meeting was called to order at 6:00 p.m. by the President, Dr. Simons.

CLOSED SESSION: (I)

The Board recessed to closed session at 6:01 p.m.

CALL BACK TO ORDER:

The meeting was called back to order at 7:40 p.m. by the President, Dr. Simons, who reported that in Closed Session the Board had considered a parent appeal which was denied 5-0.  The Board also approved an action to dismiss a classified employee 5-0.  Consideration was given to three Assistant Superintendents’ contracts and direction was given to the Superintendent.  A negotiations update was provided and direction was given to the Superintendent.

PLEDGE OF ALLEGIANCE:  (II)

The Pledge of Allegiance was given.

BOARD COMMITTEE REPORTS AND ACTIVITIES:  (III-A)

Board members representing the district on various committees presented reports and discussed activities.

Dr. Riley introduced and welcomed new district administrators as follows:

George Green, new Director of Child Welfare and Attendance

Doris Longmead, new Director of Alternative Education/Principal-Adult School/Coast High School

Connie Mayhugh, new Director of Curriculum, Instruction and Assessment

John Hoffman, new Director of Pupil Personnel Services, and

Kerry Clitheroe, new Principal of Valley Vista High School

PUBLIC HEARING AND PRESENTATION – ADOPTION OF THE 2004-05 BUDGET:

(III-B)

A public hearing on the adoption of the 2004-05 budget was held.  Dr. Simons gaveled the hearing open.  There being no input, the hearing was declared closed.  Dr. Patricia Koch presented an outline of key assumptions and components of the 2004-05 budget prior to the public hearing.

PUBLIC HEARING – DISTRICT INITIAL PROPOSAL FOR CSEA BARGAINING:  (III-C)

A public hearing was held to accept any input which may be considered by the Board.  Dr. Simons gaveled the hearing open.  There being no input, the hearing was declared closed.  In compliance with collective bargaining regulations, the district initial contract proposal to the California School Employees Association has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, June 25, 2004.

PUBLIC HEARING – CSEA INITIAL CONTRACT PROPOSAL:  (III-D)

A public hearing was held to accept any input which may be considered by the Board.  Dr. Simons gaveled the hearing open.  There being no input, the hearing was declared closed.  In compliance with collective bargaining regulations, the initial contract proposal from the California School Employees Association to the district has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, June 25, 2004.

PUBLIC HEARING – DISTRICT INITIAL PROPOSAL FOR HBPSA BARGAINING:  (III-E)

A public hearing was held to accept any input which may be considered by the Board.  Dr. Simons gaveled the hearing open.  There being no input, the hearing was declared closed.  In compliance with collective bargaining regulations, the district initial contract proposal to the Huntington Beach Pupil Services Association has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, June 25, 2004.

PUBLIC HEARING – HBPSA INITIAL CONTRACT PROPOSAL:  (III-F)

A public hearing was held to accept any input which may be considered by the Board.  In compliance with collective bargaining regulations, the initial contract proposal from the Huntington Beach Pupil Services Association to the district has been available for public review at the District Education Center since the posting of the Board of Trustees agenda on Friday, June 25, 2004. 

APPROVAL OF MINUTES:  (III-C)

It was moved by Mrs. Henry, seconded by Mr. Harper, to approve the minutes of the regular Board meeting held May 25, 2004 as presented.

                                                Motion unanimously carried.

PUBLIC COMMUNICATION TO THE BOARD:  (III-D)

Ken Murray, parent, spoke regarding an athletic accident to his son at Edison High School.

Bob Papendick, DEA negotiator, spoke concerning the budget.

CONSENT CALENDAR:  (IV)

It was moved by Mr. Garland, seconded by Mrs. Henry, to approve the Consent Calendar as presented, with two items of addenda to IV-B, Personnel Report, and IV-C, Professional and Official Business Activities, with the exception of item IV-U, Orange County Vector Control Assessment which was pulled by Mr. Harper for separate consideration, and item IV-B, Personnel Report, which was pulled by Dr. Simons for purpose of abstention.

                                             Motion unanimously carried.

PURCHASE ORDERS: (IV-A)

Purchase orders in the amount of $758,769.10 were approved as presented.

PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES:

(IV-C)

Approval was granted for the Professional and Official Business Activities as presented.

FIELD TRIPS:

(IV-D)

Approval was granted for the Field Trips as presented.

CONTRACTS AND CONSULTING AGREEMENTS:

(IV-E)

The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas.  Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis.  Approval was granted for the consultants and/or contractors as presented.

NON-PUBLIC SCHOOL/AGENCY CONTRACTS -

WOCCSE:  (IV-F)

Approval was granted to enter into the non-public school/agency contracts as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment.

PART C RESPITE COSTS REIMBURSEMENT- WOCCSE:  (IV-G)

Approval was granted for the Huntington Beach Union High School District (WOCCSE) to reimburse the parents of an infant for respite care in an amount not to exceed $1,836 for the period February 26, 2004 to November 24, 2006.  Respite care is determined to be an appropriate service under Part C criteria of the infant’s Individual Family Service Plan (IFSP).

PARENT REIMBURSEMENTS RELATED TO THE MEDIATION SETTLEMENT IN WOCCSE CASE

 SN 02-00400 – WOCCSE:  (IV-H)

Approval was granted to reimburse a special education parent in the amount of $9,000 for compensatory educational services, reimburse the parent for $24,975 for designated instructional services and to pay for private occupational therapy consultation to staff for the 2004-05 school year in an amount not to exceed $2,000 as agreed in the final settlement in the matter of California special education due process case SN 02-00400.

NEW BASIC TEXTBOOK ADOPTION – THIRTEENTH LIST:  (IV-I)

Approval was granted to adopt the new basic textbooks (thirteenth list) for the 2003-04 school year.  The thirty-day review period has been completed according to district policy.

NEW BASIC TEXTBOOK ADOPTION – FIRST LIST:  (IV-J)

Approval was granted to commence the adoption of the new basic textbooks (first list) for the 2004-05 school year according to district policy. 

MASTER PLAN FOR ENGLISH LEARNERS:  (IV-K)

Approval was granted for the Master Plan for English Learners which has been developed to provide guidance to staff, parents, and the community regarding the program of services for students in the district whose first language is other than English.

APPLICATION FOR FUNDING – CONSOLIDATED CATEGORICAL PROGRAMS:

(IV-L)

Approval was granted to submit to the California Department of Education the 2004-05 Consolidated Application for Funding Categorical Programs.  Under the No Child Left Behind Act of 2001 and various state authorizations, funds will be allocated by the state and federal governments to supplement existing instructional programs and services, guidance activities, and school improvement and staff development programs.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

GRANT APPLICATION – ALTERNATIVE EDUCATION OUTREACH CONSULTANT (ADULT SCHOOL AND CHS):  (IV-M)

Approval was granted for the Adult School and Coast High School to submit an application to the California Department of Education for continued funding for the Alternative Education Outreach Consultant (AEOC) program, also know as the Dropout Recovery Project.  Funding is in the amount of $50,000 for the period July 1, 2004 through June 30, 2005.  No matching district funds are required.  Authorization to expend funds upon receipt was granted.

GRANT APPLICATION – CALIFORNIA PARTNERSHIP ACADEMIES (HBHS, OVHS & WHS):  (IV-N)

Approval was granted to submit applications to the California Department of Education for continued funding for the California Partnership Academies for the 2004-05 school year.  Funding is in the amount of $81,000 each for the Entertainment and Tourism Academy at Huntington Beach High School, the Business Academy at Ocean View High School, and the Health Science Careers Academy at Westminster High School.  Matching funds are required and will be provided through in-kind support.  Authorization to expend funds upon receipt was granted.

GRANT APPLICATION – AGRICULTURAL VOCATIONAL EDUCATION INCENTIVE GRANT (WHS): 

(IV-O)

Approval was granted for Westminster High School to submit an application to the California Department of Education for renewal of the Agricultural Vocational Education Incentive Grant in the amount of $7,680 for the 2004-05 fiscal year.  These funds will be used to continue the agricultural program at the school site.  No matching funds are required.  Authorization to expend funds upon receipt was granted.

KINGSTON SCHOLARSHIP FUNDS:  (IV-P)

Approval was granted to disburse Kingston Scholarship funds in the amount of $19,000.  Scholarship award recipients must meet the qualifications and criteria established by the benefactor and the Kingston Scholarship Committee.  Funds will be sent to the designated colleges and universities to be used for tuition and books during the 2004-05 school year.

SALES OF SURPLUS/

OBSOLETE DISTRICT VEHICLES:  (IV-Q)

Approval was granted to dispose of the listed surplus/obsolete district vehicles by public auction through Nationwide Auctioneers.

CONTRACT CHANGE NOTICE:

(IV-R)

Approval was granted for the change notice to the contract as presented which was previously awarded.

AWARD OF BID:

(IV-S)

Approval was granted to award bid to the successful bidder as presented.  It was further moved that all other bids be rejected as being higher in cost or not meeting specifications.  All bid results are available for review in the Purchasing Department. 

ARCHITECTURAL SERVICES FOR MARINA HIGH SCHOOL NEW VENTURES PROGRAM:  (IV-T)

Approval was granted to enter into an agreement with LPA, Inc., for architectural and engineering services at Marina High School for expansion of the New Ventures Program.  The architectural cost of the project is a flat fee of $28,000.  Costs will be paid from the Capital Facilities Fund.  The district is also applying for funding from the State School Facilities Fund.

ENROLLMENT & ADA:  (IV-V)

A report on enrollment and ADA for the period April 26 to May 21, 2004 was presented.

INSURANCE AND WORKERS’ COMPENSATION CLAIM:  (IV-W)

Approval was granted to reject injury claim No. S 145750 DD.  Claim information is available in the Business Division.

AGREEMENT FOR RELEASE DAYS REIMBURSEMENT 2003-04 SCHOOL YEAR – NATIONAL ASSOCIATION OF SCHOOL PSYCHOLOGISTS:  (IV-X)

Approval was granted for an agreement between the National Association of School Psychologists and Huntington Beach Union High School District to allow Leland Huff, Psychologist at Fountain Valley High School, to conduct business as the newly elected president of NASP during the 2003-04 school year.  The National Association of School Psychologists will reimburse the district for the cost of a substitute psychologist not to exceed 10 days.

AGREEMENT FOR RELEASE TIME REIMBURSEMENT 2004-05 SCHOOL YEAR – NATIONAL ASSOCIATION OF SCHOOL PSYCHOLOGISTS:  (IV-Y)

Approval was granted for an agreement between the National Association of School Psychologists (NASP) and the Huntington Beach Union High School District to allow release time for Leland Huff, Psychologist at Fountain Valley High School, to serve as the NASP president during the 2004-05 school year.  The National Association of School Psychologists will reimburse the district for the cost of Mr. Huff's salary not to exceed $100,000.

RESOLUTION – TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2003-04:  (IV-Z)

Following a public hearing, approval was granted to adopt a resolution declaring that the governing board reviewed and approved basic instructional materials for the 2003-04 school year and that each pupil had available textbooks and instructional materials consistent with the content and cycles of the curriculum and frameworks adopted by the California State Board of Education.  In order to receive state funding for textbooks and instructional materials, this resolution is required each fiscal year by Education Code sections 60010 and 60119.

RESOLUTION

 NO. 41:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION - TRANSFER OF FUNDS - VARIOUS FUNDS:  (IV-AA)

Approval was granted to adopt a resolution which authorizes the transfers made within the approved budgets of the General Fund and the Deferred Maintenance Fund for 2003-04.

RESOLUTION

 NO. 42:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION – ADDTNL INCOME AND EXPENDITURES – VARIOUS FUNDS:  (IV-BB)

The district has been notified of increases in funding for various funds.  Approval was granted to adopt a resolution increasing income and expenditures by the net amount of $17,075,837 within the various funds for the fiscal year 2003-04.

RESOLUTION

 NO. 43:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION - TRANSFER OF FUNDS TO HEALTH & WELFARE INSURANCE FUND:  (IV-DD)

Approval was granted to adopt a resolution to transfer the amount of $1 million to the Health and Welfare Insurance Fund for expenditures in 2004-05.

RESOLUTION

 NO. 44:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

RESOLUTION - ADDTNL INCOME AND EXPENDITURES - VARIOUS CATEGORICAL PROJECTS AND OTHER FUNDING SOURCES:  (IV-CC)

The district has been notified of increases and decreases in the various categorical projects and other funding sources.  Approval was granted to adopt a resolution increasing income and expenditures by the amount of $360,203 within the General Fund for the fiscal year 2003-04.

RESOLUTION

 NO. 45:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                    Resolution unanimously adopted.

PERSONNEL REPORT:  (IV-B)

It was moved by Ms Castrey, seconded by Mr. Harper, to approve item IV-B, Personnel Report as presented, with addendum.

                                    Motion carried 4-0.

                                    Dr. Simons abstained.

ORANGE COUNTY VECTOR CONTROL ASSESSMENT: 

(IV-U)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve an assessment for mosquito, fire ant and disease control services.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

ADOPTION OF 2004-05 BUDGET:  (V-A)

The 2004-05 budget has been compiled based on current guidelines and legislative actions.  It was moved by Mr. Garland, seconded by Mrs. Henry, that the budget be adopted as presented and that a public hearing for the adoption of the revised budget be set at 7:30 p.m. on Tuesday, August 31, 2004 at the District Education Center.  It was further moved that the Assistant Superintendent, Business Services, be authorized to make those changes required by interpretation of the law and pending legislative action prior to the adoption of the revised budget.

                                                Motion carried 4-1.

                                                Mr. Harper voted no.

AMENDMENT TO OVERSIGHT COMMITTEE BYLAWS:  (V-B)

It was moved by Mrs. Henry, seconded by Ms Castrey, that the Board approve an amendment to Section 5.5  Term  of the bylaws of the independent Citizens Oversight Committee for Measure C. 

                                                Motion unanimously carried.

REVISED CONTRACT FOR CONSTRUCTION MANAGEMENT:  (V-C)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve a revised contract for Construction Management Services with McCarthy Building Companies, Inc.  Fees will average 9.47 percent of construction costs, based on specific services required, and will be paid from construction funds including Measure C and state bond funds.

                                                Motion unanimously carried.

STUDENT SUPPORT SYSTEM – NINTH GRADE AND COUNSELING PROGRAM:  (VI-A)

Dr. Riley announced that at the June 8, 2004 Board meeting, the Board had approved six out of seven different programs to provide support for students in the district.  At that time the Board requested that the ninth grade proposal be brought back.  Dr. Riley stressed the need to help incoming ninth graders assimilate into district programs, indicating he could understand the Board’s need to take a separate look at this.

The Board discussed the recommendations.  The following people provided input:  Mary-Jon McAvoy, DEA President; Gina Carbone, DEA Vice President; Linda Temple, classified staff member; Stephanie Izabal, teacher; Joan Elliott, psychologist; and Dana Braun, DEA President-elect.

It was moved by Mr. Garland, seconded by Dr. Simons, to adopt Option No. 2 which would approve items a, b, c and d for a total general fund cost of $342,000.

                                                Motion carried 3-2.

                                                Ms Castrey and Mr. Harper voted no.

RESOLUTION – VOLUNTARY, QUALITY PRESCHOOL FOR ALL FOUR-YEAR-OLDS IN CALIFORNIA:  (VI-B)

It was moved by Ms Castrey, seconded by Mrs. Henry, to adopt a resolution urging the state of California to invest in voluntary, quality preschool for all four-year-olds.

RESOLUTION

 NO. 46:

AYES:             CASTREY, HENRY, GARLAND, SIMONS

NOES:             HARPER

ABSENT:        NONE

                                                Resolution carried.

APPOINTMENT TO HUNTINGTON BEACH COMMUNITY SERVICES COMMISSION:  (VI-C)

It was moved by Mrs. Henry, seconded by Ms Castrey, that Dr. John Myers continue as the district’s representative to the Huntington Beach Community Services Commission for a four-year term beginning July 1, 2004 to June 30, 2008.  Dr. Myers assumed this position last year and has successfully completed the term begun by Gary Ernst.

                                                Motion unanimously carried.

RESOLUTION – CLASSIFIED PERSONNEL REDUCTION:  (VII-A)

It was moved by Mr. Harper, seconded by Mrs. Henry, to adopt a resolution for the reduction of specific classified services as presented.

RESOLUTION

 NO. 47:

AYES:             HARPER, CASTREY, HENRY, GARLAND, SIMONS

NOES:             NONE

ABSENT:        NONE

                                                Resolution unanimously adopted.

BOARD POLICY REVISIONS:  (VIII-A)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the following board policy for second reading and adoption in the continued revision of existing policies and administrative regulations:

BP 2300

Administration

Conflict of Interest Code:  Designated Personnel

                                                            Motion unanimously carried.

BOARD POLICY REVISIONS:  (VIII-B)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the following board policy for first reading in the continued revision of existing policies and administrative regulations:

BP 1312.3

Community Relations

Uniform Complaint Procedures

Mr. Harper asked staff to investigate how many uniform complaints the district has received.

                                                            Motion carried 4-1.

                                                            Mr. Harper voted no.

BOARD POLICY REVISIONS:  (VIII-C)

It was moved by Ms Castrey, seconded by Mrs. Henry, to approve the following board policy for first reading in the continued revision of existing policies and administrative regulations:

BP 5145.8

Students

Nondiscrimination/Harassment

                                                            Motion carried 4-1.

                                                            Mr. Harper voted no.

ADMINISTRATIVE EVALUATION COMPETENCY:  (IX-A)

It was moved by Ms Castrey, seconded by Mr. Harper, to certify staff members Chris Cumberland, Vice Principal at Huntington Beach High School, and H. Newell Williams, Vice Principal at Edison High School, who have exhibited competency in administrative evaluation pursuant to Board Policy 4315.1.

                                                            Motion unanimously carried.

STUDENT EXPULSIONS:  (X-A)

It was moved by Mr. Garland, seconded by Ms Castrey, that Student No. 324007 be expelled from the Huntington Beach Union High School District for the 2004-05 fall semester for violation of California Education Code 48900(b).  It was further moved that during the period of expulsion, the student attend an Orange County Department of Education alternative school.  He will be notified in January 2005 of his right to request an IEPT meeting to determine appropriate placement back in the district.

                                                            Motion unanimously carried.

It was moved Mrs. Henry, seconded by Ms Castrey, that Student No. 317105 be expelled from the Huntington Beach Union High School District for the 2004-05 school year for violation of California Education Code 48900(b) and (c).  It was further moved that during the period of expulsion, he attend an orange County Department of Education alternative school.  If he has not earned his diploma at the end of the expulsion period, he may complete his requirements at the Huntington Beach Adult School.

                                                            Motion unanimously carried.

NEW BUSINESS:

None.

ANY OTHER PUBLIC COMMUNICATION:

On the occasion of her last meeting as DEA President, Mary-Jon McAvoy thanked everyone for their kind thoughts and wishes over the past year and turned over the presidency to Dana Braun.  Dr. Simons extended thanks on behalf of the Board.

ADJOURNMENT:

The meeting was adjourned at 9:38 p.m.

______________________________

                           Clerk

______________________________

                        Secretary