HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
AUGUST 27, 2002
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BOARD MEMBERS PRESENT: |
Bonnie Castrey |
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BOARD MEMBERS ABSENT: |
None |
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ADMINISTRATIVE PERSONNEL PRESENT: |
Susan Roper, Superintendent |
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ADMINISTRATIVE PERSONNEL ABSENT: |
None |
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PLACE AND DATE OF MEETING: |
District Education Center |
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CALL TO ORDER: |
The meeting was called to order at 6:09 p.m. by the President, Ms Castrey. |
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CLOSED SESSION: (I) |
The Board recessed to closed session at 6:10 p.m. to consider the following:
Government Code section 54957 |
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CALL BACK TO ORDER: |
The meeting was called back to order at 7:44 p.m. by the President, Ms Castrey. The results of the closed session appeals were announced by Ms Castrey: 1) Parent Appeals: The first parent appeal was denied 4-0, with Mr. Harper absent. The second parent appeal was denied 4-0, with Mr. Harper absent. The third parent appeal was denied 4-0 with Mr. Harper absent. The fourth parent appeal was denied 5-0. 2) Public Employee Discipline/Dismissal/Release: The Board approved the staff recommendation for a 20-day suspension for the stated employee, 5-0. Ms Castrey announced that the Board would resume Closed Session immediately following the Board meeting to continue the Superintendent’s performance evaluation. |
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PLEDGE OF ALLEGIANCE: (II) |
The Pledge of Allegiance was given. |
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APPROVAL OF MINUTES: (III-A) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the minutes of the regular Board meetings held June 27 and July 9, 2002, and the special Board meetings held July 19 and August 8, 2002. Motion unanimously carried. |
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BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B) |
Board members representing the district on various committees presented reports and discussed activities. |
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STAFF PRESENTATION – CLASS SIZE REDUCTION PROGRAM: (III-C) |
Jerry White, Director of Curriculum, and consultant Dr. Arlene Hartry, presented a summary of the data collected for the evaluation of the 2001-02 Ninth Grade Language Arts Class Size Reduction Program at Marina, Ocean View and Westminster high schools. It was generally agreed that the class size reduction program appears to be working and is well received by students. There seems to be some concrete evidence that this programs benefits the students. |
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PUBLIC HEARING AND PRESENTATION - ADOPTION OF 2002-03 REVISED FINAL BUDGET: (III-D) |
Dr. Patricia Koch presented the Revised Budget for 2002-03 and the unaudited actuals for 2001-02. Dr. Koch described what had happened both in the state and locally in 2001-02. She stated that there is no resolution to a State Budget in sight. Dr. Koch also presented the multi-year forecast. A public hearing was held on the adoption of the revised 2002-03 budget. Ms Castrey gaveled the hearing open. There being no input, the hearing was declared closed. Dr. Koch expressed thanks to Werner Deffner, Director of Fiscal Services, who is retiring from the district after almost 28 years of service. Ms Castrey extended thanks to Mr. Deffner on behalf of the Board. |
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PUBLIC HEARING – GENERAL WAIVER REQUEST FOR THE COMMUNITY DAY SCHOOL AT VVHS: (III-E) |
A public hearing was conducted to accept input regarding the interim placement of the Community Day School at Valley Vista High School pending the construction of the permanent site at the Westminster Mall. Dr. Roper noted that a Community Day School cannot be placed on a public school site, hence the request for the waiver. California Education Code sections 33050-52 require that a public hearing be held and that a General Waiver Request be submitted in order to place the school at Valley Vista High School on an interim basis. Ms Castrey gaveled the hearing open. There being no public input, the hearing was declared closed. |
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PUBLIC COMMUNICATION TO THE BOARD: (III-E) |
Jim Burch, President of the District Educators Association, spoke on budget concerns. |
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CONSENT CALENDAR: (IV) |
It was moved by Mrs. Henry, seconded by Dr. Simons, to approve the Consent Calendar as presented with a replacement agenda item and backup page to IV-Q, Amendment to Award of Bid; addition to backup pages for IV-R (2b) Amendment to Change Orders; replacement agenda item and backup page to IV-T, Substitution of Subcontractors; and addendum to the Personnel Report, IV-B, with the exception of IV-F, Non-Public School/Agency Contracts/Addenda – WOCCSE, which was pulled by Ms Dashiell due to a potential conflict of interest, and IV-CC, Resolution – Proposition 47, which was pulled by Mr. Harper for separate consideration. Motion unanimously carried. |
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Approval was granted for purchase orders in the amount $4,007,592.92 as presented. |
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Approval was granted for the Certificated and Classified Personnel Report No. 2 as presented, with addendum. |
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Approval was granted for the Professional and Official Business Activities as presented. |
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Approval was granted for the Field Trips as presented. |
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The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. |
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The Governing Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. |
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Approval was granted to submit an application to the California Department of Education for funding under Section 131 of the Carl D. Perkins Vocational and Applied Technology Education Act. Preliminary funding allocation for the 2002-03 school year is in the amount of $310,237. Funds will be used to support business education, industrial technology, family and consumer sciences, and agricultural programs. No matching district funds are required. Authorization to expend funds upon receipt was granted. |
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Approval was granted for Westminster High School to submit an application to the California Department of Education for continued Agricultural Vocational Education Incentive Grant funds in the amount of $6,044 for the 2002-03 school year. Matching funds are required and will be provided by ASB and site budget allocation. Authorization to expend funds upon receipt was granted.
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Approval was granted for the General Interagency Agreement (8294) and the Specific Interagency Agreement for Support Services (8295) with Coastline Regional Occupational Program (CROP) for the purpose of providing instruction in designated occupational programs using district facilities and staff during the period July 1, 2002 through June 30, 2003. |
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Following a public hearing, approval was granted to submit a General Waiver Request to the California Department of Education for the interim placement of the Community Day School at Valley Vista High School pending the construction of the permanent site at the Westminster Mall. The permanent site is expected to be completed by January 2003. |
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Approval was granted to submit a proposal to the California Department of Education to establish a district Community Day School which will provide an alternative learning environment for designated at-risk students. The school will be placed at the Valley Vista High School site on an interim basis until the permanent site at Westminster Mall is completed in January 2003. |
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Approval was granted to disburse fourth-year Kingston Scholarship awards in the amount of $25,000. Funds will be sent to the designated colleges and universities to be used for tuition and books during the 2002-03 school year. Scholarship recipients must meet the qualifications for renewal established by the benefactor and the Kingston Scholarship Committee. |
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Approval was granted to adopt the new basic textbooks (third, fourth and fifth lists) for the 2002-03 school year. The thirty-day review period has been completed according to district policy. |
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Approval was granted to commence the adoption of the new basic textbooks (sixth list) for the 2002-03 school year according to district policy.
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Approval was granted for a student teaching agreement between the high school district and Vanguard University from June 1, 2002 to Open Ended. The agreement is similar to those previously approved for the training of student teachers of various institutions. |
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Approval was granted to award Bid No. 890 for the purchase of audiovisual equipment to CSG Visual Communication as low bidder. It was further moved that, pursuant to Public Contract Codes 20118 and 20652, to authorize other school districts in the counties specified on the bid documents to purchase equipment under the same terms and conditions and waive drawing warrants in favor of the district. |
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Approval was granted to reject the low bid and award the bid to the successful bidder as presented. It was further moved that all other bids be rejected as being higher in cost or not meeting specifications. All bid results are available for review in the Purchasing Department. |
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Approval was granted for the change notices to the contracts as presented which were previously awarded, together with an additional backup page (2b). |
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Approval was granted to amend contract No. 8147 with Emma Corporation for the modernization of Westminster High School in the amount of $216,370.02. The amendment is to be funded through the Modernization Program. |
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Approval was granted for a substitution of subcontractor from West Coast Mechanical to Xcel Mechanical Systems on Contract No. 8147 with Emma Corporation for modernization projects at Westminster High School and from Golden State Roofing to Letner Roofing on Contract No. 8391 with Woodcliff Corporation for modernization projects at Marina High School. |
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Approval was granted for a joint use agreement with the City of Huntington Beach for the use of lighted fields at Marina High School. |
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Approval was granted for a contract with Verizon, effective August 1, 2002, to continue providing payphone services at selected locations around the district for a period of three years. |
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Approval was granted to receive the Actuarial Report on the district’s Workers’ Compensation Program prepared by Bay Actuarial Consultants. It is further recommended that the Workers’ Compensation rate for 2002-03 be set at $2.00/$100 payroll. |
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Approval was granted for the Pricing Schedule for the Food and Nutrition Program for the 2002-03 school year. |
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In accordance with Government Code 53646(e), a financial report for the quarter ending June 30, 2002 and a certification regarding the district’s ability to meet its cash flow needs for the next six months are provided for information. Full reports are available for review in the Business Division. The district’s investment policy has been reviewed. A revised board policy was presented (see item VI-A). |
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Recaps of the payments processed during the months of June and July 2002 were presented. |
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A report on enrollment and ADA for the period May 20 to June 14, 2002 was presented. |
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Approval was granted to adopt a resolution by unanimous vote authorizing the award of a contract without formal bidding to upgrade the Fountain Valley High School electrical power, communications, and data systems. |
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AYES: HARPER, HENRY, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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Approval was granted to adopt a resolution that authorizes the transfers made within the approved budget of various funds for 2001-02. |
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AYES: HARPER, HENRY, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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The district has been notified of increases in funding for Adult Education. Approval was granted to adopt a resolution increasing income and expenditures by the amount of $83,277 within the Adult Education Fund for the fiscal year 2001-02. |
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AYES: HARPER, HENRY, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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The district has been notified of increases and decreases in funding for various categorical projects and other funding sources. Approval was granted to adopt a resolution increasing income and expenditures by the amount of $619,190 within the General Fund for the fiscal year 2001-02. |
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AYES: HARPER, HENRY, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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Approval was granted to adopt a resolution for the reduction of specific classified services as presented. |
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AYES: HARPER, HENRY, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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NON-PUBLIC SCHOOL/AGENCY CONTRACTS/ ADDENDA - WOCCSE: (IV-F) |
It was moved by Ms Henry, seconded by Mr. Harper, to approve the non-public school/agency contracts/ addenda as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment. Motion carried 4-0. Ms Dashiell abstained. |
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RESOLUTION – PROPOSITION 47: (IV-CC) |
It was moved by Ms Henry, seconded by Dr. Simons, to adopt a resolution in support of Proposition 47 – Kindergarten-University Public Education Facilities Bond Act of 2002. Motion carried 4-1. Mr. Harper voted no. |
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AYES: HENRY, DASHIELL, SIMONS, CASTREY NOES: HARPER ABSENT: NONE Resolution adopted 4-1. |
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FINAL BUDGET ADOPTION: (V-A) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the Revised Final Budget for 2002-03 as presented. Motion carried 4-1. Mr. Harper voted no. |
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STRATEGIC PLAN FUNDING: (V-B) |
Dr. Roper presented her recommendations. It was moved by Ms Castrey, seconded by Dr. Simons, to expend $257,000 from the General Fund to fund the first year of the district’s new Strategic Plan, "Our Second Century of Excellence… Meeting the Challenge," focusing on curriculum, instruction, and assessment, facilities, safety, exemplary performance and communication/relationships. $160,000 of this amount is a loan to the schools to support technology in the face of state budget cuts. Motion unanimously carried. |
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BOARD POLICY REVISIONS: (VI-A) |
It was moved by Dr. Simons, seconded by Mrs. Henry, to approve the following Board Policy for first reading in the continued revision of existing policies and administrative regulations: BP 3430 – Business and Non-Instructional Operations Investment Policy Motion unanimously carried. |
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NEW BUSINESS: (VI) |
Dr. Simons indicated that he would attend the Nominating Committee meeting for the Orange County Committee on School District Organization on October 2, 2002 prior to the ACSA/OCSBA Joint Dinner Meeting. Discussion took place about two vacancies on the committee and it was agreed that Dr. Simons would vote for the two incumbent candidates – Shirley Carey for this area, and Mary Furman from the 4th District. Dr. Patricia Koch provided her facilities update. |
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ANY OTHER PUBLIC COMMUNICATION TO THE BOARD: (VII) |
None. |
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CLOSED SESSION: |
The Board recessed to Closed Session at 9:17 p.m. to discuss Public Employee Evaluation – Superintendent - Government Code section 54957. |
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ADJOURNMENT: |
The meeting was adjourned at 10:00 p.m. |
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