HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
AUGUST 29, 2000
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BOARD MEMBERS PRESENT: |
Bonnie Bruce |
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BOARD MEMBERS ABSENT: |
None |
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ADMINISTRATIVE PERSONNEL PRESENT: |
Susan Roper, Superintendent |
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ADMINISTRATIVE PERSONNEL ABSENT: |
None. |
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PLACE AND DATE OF MEETING: |
District Education Center |
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CALL TO ORDER: |
The meeting was called to order at 6:10 p.m. by the President, Dr. Simons. |
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CLOSED SESSION: (I) |
The Board recessed to closed session at 6:11 p.m. to consider the following:
Government Code section 54957 |
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RECONVENED: |
The meeting was called back to order at 7:45 p.m. Dr. Simons announced that the Board would need to go back into closed session later in the meeting to conclude a discussion on one of the items. He further announced that the Board voted 3-2 to deny the written transfer appeal, with Trustees Dashiell and Harper voting in the affirmative. The Board also considered the evaluation of the Superintendent. |
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PLEDGE OF ALLEGIANCE: (II) |
The Pledge of Allegiance was given. |
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APPROVAL OF MINUTES: (III-A) |
It was moved by Ms Castrey, seconded by Ms Dashiell, to approve the minutes of the regular meetings held June 27 and July 11, 2000 with the following corrections: June 27 Board minutes: On page 4, final item, should read "Purchase Order No. 074R3481." July 11 Board minutes: On page 8, under Purchase Orders (IV-A), add a zero to both purchase orders – 174A0005 and 174A0008." Motion unanimously carried. It was moved by Mrs. Bruce, seconded by Ms Dashiell, to approve the minutes of the special board meeting held August 18, 2000. Motion carried 4-0. Ms Castrey abstained. A discussion ensued because the minutes indicated that Ms Castrey had been absent. Ms Castrey indicated that she was present by conference call. It was moved by Mr. Harper, seconded by Ms Dashiell, to reconsider the minutes of the special board meeting held August 18, 2000, and to reflect the attendance of Ms Castrey. Motion unanimously carried. |
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BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B) |
Members representing the district on various committees presented reports and discussed activities.
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PUBLIC COMMUNICATION TO THE BOARD: (III-C) |
Mary Jon McAvoy, President of DEA, urged Board members to oppose Proposition 38, the school voucher initiative. She provided a copy of a suggested resolution for Board consideration. Kathy Iverson, President-elect of DEA, commented on the Strategic Planning recommendations. |
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PUBLIC HEARING - ADOPTION OF 2000-01 REVISED FINAL BUDGET: (III-D) |
A public hearing on the adoption of the revised 2000-01 budget was held. Dr. Simons declared the meeting open. There being no input, the hearing was declared closed. Dr. Patricia Koch presented the Revised Budget for 2000-01 and the unaudited actuals for 1999-2000. Dr. Koch described the history of revenue shortfalls and their impact on the district’s finances over the past few years. The revenue limit is the district’s primary source of revenue so its elimination of the deficit this year has meant a significant amount of income to the district. The State COLA based on a statutory formula was 3.17 percent, which together with half of the deficit reduction of 6.996 will provide a salary increase of 6.73 percent for all employees. Dr. Koch indicated that although the Revenue Limit increase is 10.9 percent, certain revenues had smaller or no increases, e.g., Special Education, Adult Education, and Cafeteria. Therefore, the "blended" COLA is 8.4 percent. Dr. Koch reviewed incentives which the state will provide for students, teachers and schools this next year. Dr. Koch indicated that the Board should be extremely proud that all insurance programs are in the black, including the Workers’ Compensation Fund. Dr. Koch reviewed new resources for 2000-2001 which include income for school modernization. Seventy percent of new resources this year will be applied to facilities, 15 percent to employee compensation and 15 percent to program. Student enrollment, which peaked in 1978, continued to decline through 1995 and has grown about 200 students per year since then. A small enrollment decline is anticipated this year, with a turnaround of approximately a 200 student growth next year. Dr. Koch discussed revenue and expenditure assumptions based on state income increases, enrollment decline, and Collective Bargaining agreements. She pointed out that the budget does not yet include the Strategic Plan which the Superintendent will be presenting this evening. Copies of the User Friendly Budget were provided to Board members. Dr. Koch indicated that starting with interim reports this year, the County is requiring school districts to submit a multi-year forecast. The forecast is for this budget year plus three more years and includes such items as the Superintendent’s Recommendations. Board members asked questions and staff responded. |
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CONSENT CALENDAR: (IV) |
It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the Consent Calendar, with addendum to item IV-B, Personnel Report, and with two additional pages IV-C (2) and IV-S (2) which were not printed in the agenda, but with the exception of item R-8224 on page 7 of IV-C, Professional and Official Business Activities, and IV-R, Contract for Public Information Services, both of which were pulled by Mr. Harper for separate consideration. Motion unanimously carried. |
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Purchase orders in the amount of $2,853,693.66 were approved as presented. |
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Approval was granted for the Classified and Certificated Personnel Report No. 2 as presented, with addendum. |
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Approval was granted for the professional and official business activities as presented, with the exception of item R-8224 on page 7 which was pulled by Mr. Harper for separate consideration. |
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Approval was granted for field trips as presented. |
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The Governing Board determines that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. |
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Approval was granted to enter into the non-public school contracts as presented, and the West Orange County Consortium for Special Education was authorized to receive invoices and process payment. |
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Approval was granted to pay legal fees in the amount of $1,042.50 to the law offices of Joan K. Honeycutt pursuant to the final agreement in Special Education Hearing Office case SN 987-00. |
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Approval was granted to reimburse the parents of a special education student for transportation services provided by West Shield Adolescent Services on July 24, 2000, for an amount not to exceed $1,458.14. |
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Approval was granted to reimburse the parents of a special education student for transportation for the period beginning June 17, 2000, and ending June 30, 2001, at an amount not to exceed the level of transportation required to implement the individual educational program (IEP) designated instructional services. |
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Approval was granted for the Memorandum of Understanding and the Lease Agreement with Mental Health Systems, Inc. to provide day treatment mental health and special educational services to students accepted in the District’s Day Treatment Program under the provision of Assembly Bill 2726. |
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Approval was granted to renew the agreement with the California School Boards Association (CSBA) District Services Corporation for Medicaid billing services for an additional three years beginning with the 2000-2001 school year. The agreement authorizes CSBA to file and process claims for reimbursement of health care or related services provided to eligible students by our school nurses, psychologists and speech and language specialists. |
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Approval was granted to adopt the proposed courses and classes offered through Adult School for the 2000-2001 school year. |
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Approval was granted to adopt the new basic textbooks (first and second lists) for the 2000-2001 school year. The thirty-day review period has been completed according to district policy. |
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Approval was granted to commence the adoption of the new basic textbooks (third list) for the 2000-2001 school year according to district policy. |
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Approval was granted to submit an application to the California Department of Education for continued funding under Section 131 of the Carl D. Perkins Vocational and Applied Technology Education Act. Preliminary amount for the 2000-2001 fiscal year is $234,617. Funds will be used to support business education, industrial technology, family and consumer sciences, and agricultural programs. No matching funds are required. Authorization to expend funds upon receipt was granted. |
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Approval was granted for the grant agreement with the Public Health Institute which will provide funds in the amount of $10,000 to continue the Project LEAN Food on the Run program at Westminster High School during the 2000-2001 school year. Project LEAN is a national campaign to reduce dietary fat consumption to 30 percent of total calories, and the program resources will be provided through the district’s Food and Nutrition Services. No matching funds are required. Authorization to expend funds upon receipt was granted. |
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Approval was granted to adopt a resolution and to enter into a Cooperative Program Agreement Renewal with the State of California Department of Rehabilitation for continued funding for the Transition Partnership Program. Total funding is in the amount of $375,915 for the period of July 1, 2000 through June 30, 2001. Matching funds are required and will be provided from the special education teachers’ salary and benefits budget. Authorization to expend funds upon receipt is requested. |
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AYES: HARPER, BRUCE, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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The proposed pricing schedules for the Food and Nutrition Program for 2000-01 school year were presented. There were few price increases last school year. The necessary price changes are a reflection of increased costs of labor, food and supplies for the new school year. The program to offer reduced priced meals at $0.25 will be continued for the 2000-01 school year. The pricing schedules for food and beverages were approved any price increases or decreases during the year due to market fluctuations shall be approved by the Assistant Superintendent, Business Services. |
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Approval was granted to extend the contract with Public Economics, Inc. (PEI) to include financial, economic and other services related to all the Redevelopment Project areas within the District, at an additional fee not to exceed $5,000, plus 10 percent expenses.
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Approval was granted to ratify settlement of personal injury claim No. S-102278-NW for $12,500. |
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A recap of the payments processed during the month of July 2000 was presented. |
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A report on enrollment and ADA for the period May 22 through June 16, 2000 was presented. |
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Approval was granted to receive the Actuarial report on the District’s Workers’ Compensation Program prepared by Price Waterhouse-Coopers Lybrand and continue funding the Workers’ Compensation Program at a rate of $1.90/$100 payroll. |
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Approval was granted to adopt a resolution that authorizes the transfers made within the approved budget of various funds for 1999-00. |
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AYES: HARPER, BRUCE, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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The District has been notified of increases in funding for Various Categorical Projects and Other Funding Sources. Approval was granted to adopt a resolution increasing income and expenditures by the amount of $62,704 within the General Fund for the fiscal year 1999-00. |
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AYES: HARPER, BRUCE, DASHIELL, SIMONS, CASTREY NOES: NONE ABSENT: NONE Resolution unanimously adopted. |
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PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITIES – ITEM R-8224: (IV-C) |
It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve item R-8224, page 7, of the Professional and Official Business Activities. Mr. Harper indicated that he was opposed to the use of almost $3,000 from the taxpayers to fund a teacher’s trip to receive a cultural exchange to Cuba. Motion carried 4-1. Mr. Harper voted no. |
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CONTRACT FOR PUBLIC INFORMATION SERVICES: (IV-R) |
It was moved by Ms Castrey, seconded by Mrs. Bruce, to extend a contract with Eileen E. Padberg Consulting for public information services. The term of the agreement to be extended to June 30, 2001 at a cost of $54,000 plus $5,400 expenses. All other terms would remain the same. Mr. Harper questioned the need for this contract to be extended for a full year and asked that it be reconsidered in December 2000. Dr. Roper responded and further discussion took place among Board members. Mr. Harper offered an amendment to the main motion to change the terms of the contract to expire on December 1, 2000, and to reduce the cost and expenses proportionately. Ms Dashiell seconded the amendment. Vote on amendment: Mr. Harper and Ms Dashiell voted yes. Ms Castrey, Mrs. Bruce and Dr. Simons voted no. Amendment failed 2-3. Main Motion: Motion carried 4-1. Mr. Harper voted no. |
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FINAL BUDGET ADOPTION: (V-A) |
It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the Revised Final Budget for 2000-2001 as presented. Motion carried 4-1. Mr. Harper voted no. |
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STRATEGIC PLAN FUNDING: (V-B) |
Dr. Roper indicated that the Strategic Plan Funding Recommendations come from a large group of people, not just the superintendent. She stated she was pleased to make these positive recommendations, remembering the many years when the district went through program cuts. Dr. Simons recommended that the Board consider each strategy separately. Strategy I: Curriculum, Instruction, Assessment It was moved by Mrs. Bruce, seconded by Ms Castrey, to approve Strategy I as presented. Board discussion ensued. Motion carried 4-1. Mr. Harper voted no. Strategy II: Technology It was moved by Mrs. Bruce, seconded by Ms Castrey, to approved Strategy II as presented. Motion unanimously carried. Strategy III: Facilities It was moved by Ms Bruce, seconded by Ms Castrey, to approve Strategy III as presented. Motion carried 4-1. Mr. Harper voted no. Strategy IV: Performance It was moved by Ms Castrey, seconded by Ms. Bruce, to approve Strategy IV as presented. Motion carried 4-1. Mr. Harper voted no. Strategy V: Communication It was moved by Mrs. Bruce, seconded by Ms Castrey, to approve Strategy V as presented. Motion carried 4-1. Mr. Harper voted no. Approval was granted for $2,875,000 from the General Fund to fund the 2000-01 Strategic Plan, Odyssey 2002, focusing on curriculum, instruction and assessment, technology, facilities, exemplary performance, communication, safety, at-risk student programs and site strategic planning. Additional funds, other than General Fund, were also directed to new and continuing Strategic Plan activities, including $26,600,000 state Bond funds, $3,245,000 in categorical funds, $504,000 from fees and city support, and $1,186,000 already reflected in the proposed budget.
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Strategy VI: Optimal Learning Environment At-Risk It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the At-Risk portion of Strategy VI as presented. Motion unanimously carried. Site Safety It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the Site Safety portion of Strategy VI as presented. Motion carried 4-1. Mr. Harper voted no. Additional It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve the Additional resources as presented. Dr. Simons offered an amendment, suggesting that the Board institutionalize the $15 increase to school budgets to become an ongoing increase with $5 added for a one-time allocation to be reviewed in strategic planning next spring. Motion unanimously carried. |
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QUARTERLY FINANCIAL REPORT: (V-C) |
In accordance with Government Code 53646(e), a financial report for the quarter ending June 30, 2000 and a certification regarding the District’s ability to meet its cash flow needs for the next six months were provided for information. Full reports are available for review in the Business Division. The District’s investment policy has been reviewed and no change is needed at this time. |
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WESTMINSTER HIGH SCHOOL FACILITIES IMPROVEMENT PROJECT: (V-D) |
It was moved by Ms Castrey, seconded by Mr. Harper, to authorize staff to initiate the bid process to select a contractor for the upcoming Westminster High School facilities improvement project. Additionally, it was moved to authorize staff to solicit proposals for interim housing and hazardous materials abatement associated with the WHS facilities improvement project. Motion unanimously carried. |
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CONTRACT WITH L. M. SWEANEY AND ASSOCIATES: (V-E) |
It was moved by Ms Castrey, seconded by Mrs. Bruce, to approve a contract with L.M. Sweaney and Associates to provide consulting services for the prequalification of contractors for construction projects in the district. Motion unanimously carried. |
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RESOLUTION FOR PREQUALIFICATION OF CONSTRUCTION CONTRACTORS: (V-F) |
It was moved by Ms Castrey, seconded by Mrs. Bruce, to adopt a resolution authorizing the prequalification of construction contractors for upcoming school repair and rehabilitation projects. Approval was also granted for the Standard Questionnaire and Financial Statement Form. Motion unanimously carried. |
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PROPOSED SALARY INCREASE FOR 2000-2001 UNDER THE DISTRICT’S COLLECTIVE BARGAINING AGREEMENT WITH THE DISTRICT EDUCATORS’ ASSOCIATION: (VI-A) |
It was moved by Mrs. Bruce, seconded by Ms Castrey, to increase the 2000-2001 salary schedule by 6.73 percent based upon the state COLA and the formula in the agreement with the District Educators’ Association, effective July 1, 2000. Mr. Harper indicated that he would not be voting for any of the salary increases because the contracts were drawn up prior to his term as trustee. Motion carried 4-1. Mr. Harper voted no. |
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PROPOSED SALARY INCREASE FOR 2000-2001 UNDER THE DISTRICT’S COLLECTIVE BARGAINING AGREEMENT WITH THE CALIFORNIA SCHOOL EMPLOYEES’ ASSOCIATION: (VI-B) |
It was moved by Mrs. Bruce, seconded by Ms Castrey, to increase the 2000-2001 salary schedule by 6.73 percent based upon the state COLA and the formula in the agreement with the California School Employees’ Association, effective July 1, 2000. Motion carried 4-1. Mr. Harper voted no. |
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PROPOSED SALARY INCREASE FOR 2000-2001 UNDER THE DISTRICT’S COLLECTIVE BARGAINING AGREEMENT WITH THE HUNTINGTON BEACH PUPIL SERVICES ASSOCIATION: (VI-C) |
It was moved by Ms Castrey, seconded by Ms Dashiell, to increase the 2000-2001 salary schedule by 6.73 percent based upon the state COLA and the formula in the agreement with the Huntington Beach Pupil Services Association, effective July 1, 2000. Motion carried 4-1. Mr. Harper voted no. |
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PROPOSED SALARY INCREASE FOR 2000-2001 FOR CERTIFICATED ADMINISTRATORS, CLASSIFIED MANAGEMENT AND CONFIDENTIAL EMPLOYEES: (VI-D) |
It was moved by Ms Castrey, seconded by Ms Dashiell, to grant a 6.73 percent salary increase for 2000-2001 to all certificated administrators, classified management and confidential employees, effective July 1, 2000. Motion carried 4-1. Mr. Harper voted no. |
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PROPOSED SALARY INCREASE FOR 2000-2001 FOR CLASSIFIED SERVICE EXEMPT EMPLOYEES: (VI-E) |
It was moved by Ms Castrey, seconded by Ms Dashiell, to increase the 2000-2001 salary schedule by 6.73 percent for all classified service exempt employees for work performed on or after August 16, 2000. Motion carried 4-1. Mr. Harper voted no. |
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CLOSED SESSION: |
The Board recessed to Closed Session at 9:55 p.m. to continue deliberations on a Parent Appeal: Education Code section 35146 and 48260. |
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RECONVENED: |
The meeting was reconvened at 10 p.m. Dr. Simons announced that the Board voted 5-0 to uphold the Expulsion Hearing Panel’s recommendation with the additional finding that, due to the nature of the conduct, other means of correction of the student were not feasible. |
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STUDENT EXPULSIONS: (VII-A) |
It was moved by Ms Dashiell, seconded by Mrs. Bruce, that Rory Hiller be expelled from the Huntington Beach Union High School District for the 2000-2001 school year for violation of California Education Code 48900(m). It was further moved that the expulsion be suspended and that Rory be transferred to Valley Vista High School. If his grades, attendance and behavior are satisfactory first semester, Rory may request transfer for the second semester to a comprehensive high school other than Huntington Beach High School. Motion unanimously carried. |
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NEW BUSINESS: |
Mrs. Bruce asked that a note of thanks be sent to everyone who worked on the User Friendly Budget. Mrs. Bruce suggested that at the Facilities Study Session, the Board begin discussing the Repair and Replacement Fund now that the district has reserves. Ms Castrey indicated that although she had not had the opportunity to read what Ms McAvoy had provided to the Board President concerning Proposition 38, she would like to see a draft for consideration at the next Board meeting. A discussion took place and Mr. Harper stated that he would like the Board to consider a position on Proposition 39. It was agreed that the superintendent will bring samples for Board consideration. |
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CLOSED SESSION: |
The Board recessed to closed session at 10:08 p.m. to continue deliberations on Public Employee Evaluation – Superintendent: Government Code section 54957. |
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ADJOURNMENT: |
The meeting was adjourned at 11:30 p.m. |