HUNTINGTON BEACH UNION HIGH SCHOOL DISTRICT
MINUTES OF REGULAR MEETING OF THE BOARD OF TRUSTEES
AUGUST 31, 1999
| BOARD MEMBERS PRESENT: | Bonnie Bruce Bonnie Castrey Sallie Dashiell Matthew Harper Michael Simons |
| BOARD MEMBERS ABSENT: | None |
| ADMINISTRATIVE PERSONNEL PRESENT: | Susan Roper, Superintendent Patricia Koch, Asst. Supt, Business Services John Myers, Asst. Supt., Educational Services Jack Elsner Asst. Supt., Personnel/Emp Relations Carole Thomas, Executive Assistant |
| ADMINISTRATIVE PERSONNEL ABSENT: | None |
| PLACE AND DATE OF MEETING | District Education Center Tuesday, August 31, 1999 |
| CALL TO ORDER: | The meeting was called to order at 6:36 p.m. by the President, Mrs. Bruce. |
| CLOSED SESSION: | The Board recessed to Closed Session at 6:38 p.m. to consider Public Employee Evaluation – Superintendent pursuant to Government Code section 54957. |
| RECONVENED: | The meeting was called back to order at 7:38 p.m. by the President, Mrs. Bruce, who announced that in closed session the Board had considered the above item but no action was taken. |
| PLEDGE OF ALLEGIANCE: (II) | The Pledge of Allegiance was given. |
| INTRODUCTION OF NEW STAFF: | Mrs. Bruce introduced the following new administrators: Frank Berry, Principal, Huntington Beach High School George Green, Principal, Westminster High School Greg Crook, Vice Principal, Westminster High School Christopher Herzfeld, Assistant Principal, Ocean View High School Kirk Kennedy, new Assistant Principal at Marina High School (not in attendance) Sue Harman introduced Ryan Dietrich, new Social Studies teacher at Westminster High School |
| APPROVAL OF MINUTES: (III-A) | It was moved by Ms Castrey, seconded by Ms Dashiell, to
approve the minutes of the regular meeting held July 12, 199 and the study session meeting
held August 4, 1999. Motion unanimously carried. |
| BOARD COMMITTEE REPORTS AND ACTIVITIES: (III-B) | Members representing the district on various committees presented reports and discussed activities. |
| STAFF PRESENTATION – STANFORD TEST OF ACADEMIC SKILLS: (III-C) | Jerry White, Director of Curriculum, gave a presentation on
the results of the Stanford Test of Academic Skills. Mr. White indicated that most of our
district scores improved between 2 and 4 percent. He observed that there is a huge jump in
statewide scores between the 10th and 11th grades in language arts
and social studies. It appears that there is a drop in the statewide reading scores
between 8th grade and 9th grade, language arts between 9th
and 10th grade also reflect a drop, and social studies scores from sophomore to
junior reflect a large jump. Overall, Mr. White believes the district is doing well,
moving forward, making adjustments and looking at the scores. Schools are analyzing this
data and curricular decisions are being made based on how we are doing in different areas.
Board members asked questions and Mr. White responded. |
| naming of edison hIGH SCHOOL GYM/WAIVER OF TIMELINES: (III-D) | Don Leavey, retired teacher, spoke in support of naming the
Edison High School gymnasium in honor of the late Dave Mohs. Mr. Leavey stated that 3,745
people signed 196 petitions in support of this recommendation. It was moved by Ms Castrey, seconded by Dr. Simons, to name the gymnasium at Edison High School in honor of the late Dave Mohs. In addition, in order for the Dave Mohs Gymnasium Committee to conduct their dedication ceremonies in January 2000 prior to the beginning of the 1999-2000 basketball season, it was moved to waive the timelines stipulated in Board Policy and Administrative Regulation 1335. Motion unanimously carried. |
| PUBLIC HEARING – ADOPTION OF 1999-2000 REVISED FINAL BUDGET: (III-E) | A public hearing on the adoption of the revised 1999-2000 budget was opened by the President, Mrs. Bruce. Dr. Patricia Koch presented the Revised Budget for 1999-2000 and the unaudited actuals for 1998-99. Dr. Koch reviewed Unrestricted Funds, indicating that a COLA of 1.41 percent has been received which, when added to half of the deficit reduction of 1.8 percent, will give employees a salary increase of 2.31 percent. Dr. Koch reviewed other new items, including Minimum Teacher Salary legislation which under current rules will not benefit the district because beginning teachers already earn more than the recommended minimum. Another new element of the budget is Peer Assistance and Review in which the district has declared an interest. This is a replacement of the Mentor Teacher Program but with a different emphasis. This is not yet included in our local budget. School Safety/Violence Reduction Act funds have also not yet been included. The district wants to emphasize the positive and look at ways to improve and enhance the educational environment. |
| Dr. Koch reviewed other state funding from last year: 9th
Grade Class Size Reduction, Staff Development Buy-Out, Textbooks (second of four years),
IMF/Staff Development (one-time), and Library Materials. Local issues – Strategic Plan, Workers’ Compensation/Health & Welfare budgets, end of ENVEST, and Adult Education deficit spending were reviewed. Dr. Koch mentioned that the Workers’ Compensation Fund has been in a deficit position for a number of years. As the progress of fixing this has been very slow, a proposal will be presented to the Board on September 14 which will allow the excess in Health and Welfare to cancel out the Workers’ Compensation deficit. Dr. Koch presented a "User Friendly Budget" which has been developed at the request of Board members. Appreciation was extended to last year’s PTSA presidents who assisted in deciding what the layperson would want to see to better understand the budget. This is a first effort and Dr. Koch would welcome suggestions. Revenue and Expenditures were reviewed. Dr. Koch mentioned that pass-throughs distort our financial picture and it is important, especially when making comparisons to other school districts, to understand that we receive more than $16 million of revenue that doesn’t belong to us. These funds go to CROP and WOCCSE and yet are part of most of the computations that are done for comparative purposes. Dr. Koch reviewed General Fund revenues, indicating that the state revenue limit and other state revenues reflect that 91 percent of our funding is controlled by the state. Another 5 percent is controlled by the federal government, so our local revenue, exclusive of property taxes, is 4 percent, showing how very dependent we are on the state for our funding. Certificated staff use 47 percent of the budget, classified 17 percent, and employee benefits 17 percent, for a total of 81 percent of the budget devoted to personnel. Dr. Simons expressed appreciation for the "User Friendly Budget" developed by Dr. Koch which is much easier to understand than the official budget. There being no public input, the hearing was closed. |
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| PUBLIC COMMUNICATION TO THE BOARD: (III-F) | John Wilkinson and Dick Harlow, Academy for the Performing Arts members, expressed thanks to the Board for their support of the program. |
| CONSENT CALENDAR: (IV) | It was moved by Ms Castrey, seconded by Dr. Simons, to
approve the Consent Calendar as presented, with addendum to item IV-B, Personnel Report,
but with the exception of Purchase Order 974R3599 to Harcourt Brace which was pulled by
Dr. Simons, and Purchase Order 974R3588 to Irvine Therapy Services which was pulled by Ms
Dashiell, both for separate consideration. Mr. Harper pulled item R-6954 of IV-C, Professional and Official Business Activities. Motion unanimously carried. |
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Purchase orders in the amount of $3,475,695.95 were approved as presented, with the exception of the item noted above. |
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Approval was granted for the Classified and Certificated Personnel Report No. 3 as presented. |
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Approval was granted for the professional and official business activities as presented, with the exception of those items noted above. |
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Approval was granted for the field trips as presented. |
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The Governing Board determined that the listed individuals or contractors are specially trained, experienced, and competent to provide services and advice in the noted areas. Such services are not available free of charge from public agencies, and such services and advice are needed on a limited or occasional basis. Approval was granted for the consultants and/or contractors as presented. |
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Approval was granted to enter into the nonpublic school contracts as presented, and the West Orange County Consortium for Special Education is authorized to receive invoices and process payment. |
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Approval was granted to submit an application to the California Department of Education for funding under Section 131 of the Carl D. Perkins Vocational and Applied Technology Education Act. Preliminary funding allocation for the 1999-2000 fiscal year is $285,662. These funds are for the sixth year of the grant as approved in 1994 and will be used to support business education, industrial technology, family and consumer sciences, and agriculture programs at the comprehensive high schools in the district. No matching funds are required. Authorization to expend funds upon receipt was granted. |
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Approval was granted to submit a grant application to the California Department of Education for the fourteenth year of funding for the district’s Alternative Education and Work Center (AEWC), also known as the district’s Dropout Recovery Project. Funding is in the amount of $40,000 for the period July 1, 1999 through June 30, 2000. No matching funds are required. Authorization to expend funds upon receipt was granted. |
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Approval was granted for the Cooperative Services Agreement with the City of Garden Grove which will provide funds in the amount of $179,319 for the Workability staff to operate a Summer Youth Employment Training Program entitled "Career Impact Project" for the West Orange County One Stop Center. This agreement shall cover services rendered in our district’s delivery area from April 1, 1999 through September 30, 1999. No matching district funds are required. Authorization to expend funds upon receipt was granted. |
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Approval was granted to adopt the District History/Social Science Standards. As required by the California Department of Education, these standards are as rigorous as the standards adopted by the California Board of Education in October 1998. |
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Approval was granted to commence the adoption of the new basic textbooks (fifth list) for the 1999-2000 school year according to district policy. |
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Approval was granted to adopt the new basic textbooks (third and fourth lists) for the 1999-2000 school year. The thirty-day review period has been completed according to district policy. |
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Approval was granted for the Reimbursement Agreement with California State University, Fullerton Foundation (CSUFF) for the use of the professional services of Karen Carroll, a district certificated employee. The district agrees to release employee from teaching duties during the 1999-2000 school year so that she can provide leadership and technical assistance for CSUFF in the area of elementary science education reform. CSUFF agrees to reimburse the district for the cost of the employee’s salary and benefits for the 1999-2000 school year in the total amount of $82,714. |
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Approval was granted to award bids to the successful bidders as presented. It was further moved that all other bids be rejected as being higher in cost or not meeting specifications. All bid results are available for review in the Purchasing Department. |
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Approval was granted for the change notices to the contracts as presented which were previously awarded. |
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Approval was granted to approve Change Order No. 1 for $1,541.42 and to file a Notice of Completion on Contract 7441 for the Backstop and Fencing at Edison High School by Goldenwest Fence Company, and to pay the 10 percent retention after filing. |
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Approval was granted to file a Notice of Completion on Contract 7440 for the Pool Filter Replacement at Fountain Valley High School by Leslie’s Swimming Pool Supplies, and to pay the 10 percent retention after filing. |
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Approval was granted to file a Notice of Completion on Contract 7442 for Roofing the Agricultural Building at Westminster High School by Vance and Associates Roofing Inc., and to pay the 10 percent retention after filing. |
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Approval was granted to dispose of the listed surplus/obsolete district vehicles by public auction through Nationwide Auctioneers. |
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Approval was granted for the purchase of computer equipment and peripherals through Gateway Inc., using contracts of Long Beach Unified School District. |
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Approval was granted to ratify the settlement of work injury
claim No. 0060-92-98667 by compromise and release for $34,897.84. Approval was further granted to authorize settlement of work injury claim No. 0070-94-31871 for an additional $20,000. The original claim for $60,125 was approved by the Board in November 1998. |
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Approval was granted for the 1999-2000 Pricing Schedule for the Food & Nutrition program. |
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Recaps of the payments processed during the months of June and July 1999 are presented. |
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A report on enrollment and ADA for the period May 24 through June 16, 1999 was presented. |
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The District has a commitment to receive contributions towards funding the Huntington Beach High School pool. Approval was granted to adopt a resolution increasing income and expenditures by the amount of $15,800 within the Foundation Trust Fund for the fiscal year 1998-99. |
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AYES: HARPER, SIMONS, CASTREY, DASHIELL, BRUCE NOES: NONE Resolution unanimously adopted. |
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The District has been notified of increases in funding for Special Education and CROP. Approval was granted to adopt a resolution increasing income and expenditures by the amount of $644,719 within the General Fund for the fiscal year 1998-99. (REFERENCE IV-Z) |
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AYES: HARPER, SIMONS, CASTREY, DASHIELL, BRUCE NOES: NONE Resolution unanimously adopted. |
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Approval was granted to adopt a resolution which authorizes the transfers made within the approved budget of various funds for 1998-99. |
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AYES: HARPER, SIMONS, CASTREY, DASHIELL, BRUCE NOES: NONE Resolution unanimously adopted. |
| PURCHASE ORDER NO. 974R3599 TO HARCOURT BRACE: (IV-A) | It was moved by Dr. Simons, seconded by Ms Castrey, to
approve Purchase Order No. 974R3599 to Harcourt Brace. Motion carried 4-1. It was moved by Dr. Simons, seconded by Ms Castrey, that the district look into remediation from Harcourt Brace to recoup losses resulting from recent problems. Motion unanimously carried. |
| PROFESSIONAL AND OFFICIAL BUSINESS ACTIVITES – ITEM NO. R6954 "TOWARDS EQUITY": | It was moved by Ms Castrey, seconded by Ms Dashiell, to
approve this conference for teacher, John Bovberg, to attend a workshop to be trained as a
trainer to present information to new teachers through the Beginning Teacher Support and
Assessment Program. Motion carried 4-1. |
| P.O. 974R3588 TO IRVINE THERAPY SERVICES: (IV-C) | It was moved by Ms Castrey, seconded by Dr. Simons, to
approve this item. Motion carried. |
| FINAL BUDGET ADOPTION: (V-A) | It was moved by Ms Castrey, seconded by Dr. Simons, that the
Final Budget for 1999-2000 be approved as presented. Motion carried 4-1. |
| STRATEGIC PLAN FUNDING: (V-B) | Dr. Roper outlined the recommendations for the expenditure of
funds for the plan as outlined in each strategy. It was moved by Ms Castrey, seconded by Ms Dashiell, to expend $832,000 from the General Fund to fund the 1999-2000 Strategic Plan focusing on curriculum and instruction, technology, facilities, exemplary performance, communication, and site strategic planning. Board members asked questions. Motion carried 4-1. |
| DIGITAL HIGH SCHOOL IMPROVEMENT: (V-C) |
It was moved by Dr. Simons, seconded by Mr. Harper, to direct
KPI Architects, Inc., to design electrical service improvements to facilitate
implementation of the Digital High School program at Edison High School. Fees for their
service will be based on the sale approved by the State Allocation Board for modernization
projects. The cost of these will be charged to the Capital Facilities Fund and will, in
part, qualify as a match for State bond funds. Sufficient funds are available at this time
for an estimated construction cost of $800,000-$900,000. Motion unanimously carried. |
| QUARTERLY FINANCIAL REPORT: (V-D) | In accordance with Government Code 53646(e), a financial
report for the quarter ending June 30, 1999 and a certification regarding the
District’s ability to meet its cash flow needs for the next six months were provided
for information. Full reports are available for review in the Business Division. Ms Castrey extended thanks to Werner Deffner for his help. |
| DENTAL AND VISION ACTUARIAL REPORT: (V-E) | It was moved by Ms Dashiell, seconded by Ms Castrey, to
certify, as required by AB 1200, that the District reserve for outstanding claims in the
dental and vision self-insured funds are sufficient to fund the present value of those
claims. Motion unanimously carried. |
| WORKERS’ COMPENSATION ACTUARIAL REPORT: (V-F) | It was moved by Ms Castrey, seconded by Ms Dashiell, to
receive the Actuarial report on the District’s Workers’ Compensation Program
prepared by Price Waterhouse Coopers Lybrand. Dr. Simons asked that thanks be extended to Mae Krause and members of the Insurance Department. Motion unanimously carried. |
| 2000-2001 SCHOOL CALENDAR: (VI-A) | The district’s proposed school calendar for the
2000-2001 school year has been reviewed by the three bargaining units and concurrence
gained for its adoption. It was moved by Ms Castrey, seconded by Ms Dashiell, to adopt the
2000-2001 school calendar as presented. Motion unanimously carried. |
| PROPOSED PAY RATES FOR CERTIFICATED SUBSTITUTE EMPLOYEES: (VI-B) | It was moved by Ms Castrey, seconded by Ms Dashiell, to
increase the rate of pay for certificated substitute employees on a short-term basis from
$85 to $96 per day and on a long-term basis from $95 to $108 per day, effective September
1, 1999. Motion carried 4-1 |
| STUDENT EXPULSION: (VII-A) | It was moved by Ms Dashiell, seconded by Ms Castrey, that
Jerry Phan be expelled from the Huntington Beach Union High School District for the
1999-2000 fall semester for violation of California Education Code 48900(b). It was
further moved that during that time he attend an Orange County Department of Educational
alternative education program. In January 2000, Jerry will be notified of his right to
request re-enrollment in an appropriate District school. Motion unanimously carried. |
| NEW BUSINESS: (VIII) | Board members discussed their plans for attending the CSBA
Annual Conference in San Francisco in December. It was agreed that Trustees Simons,
Dashiell and Bruce would attend for three nights. Mr. Harper will be attending for four.
Ms Castrey has already made her arrangements as a member of the Delegate Assembly. Trustees Bruce, Castrey, Harper and Simons, and Superintendent Roper, will attend the September 15 Orange County School Boards Association dinner meeting. Dr. Roper reminded members that the September and October Study Sessions were cancelled. Staff will be bringing a recommendation to the Board at the September meeting for a calendar of next year’s study sessions. Dr. Roper indicated that only study sessions which are absolutely necessary will be scheduled for next year. Following discussion, it was recommended that the November study session be delayed until January when it could be incorporated with other topics. Dr. Koch indicated that Ron Hagan of the City of Huntington Beach had recommended that the school district take the lead in developing an agenda for the joint council of the city and school district on the aquatics proposal. Dr. Koch will work with Mr. Hagan on developing an agenda and will be checking with Dr. Simons and Ms Castrey to establish a date for the first meeting. Dave Garofalo and Dr. Ralph Bauer are the two City Council members representing the City. Ms Bruce will serve as backup. Dr. Myers responded to comments under Strategic Planning about sexual harassment training, indicating that the district is completing its self-study for the Coordinated Compliance Review which will be reviewed next spring. Two areas for which he is responsible are the uniform complaint process and gender equity. Documents, policies, and processes for notification of staff, parents and students are being reviewed. Board Policies are being updated as appropriate. Dr. Myers stated that awareness levels are being raised through verification that we are in compliance. Jack Elsner will be developing training for principals to put together a plan for this school year. |
| ANY OTHER PUBLIC COMMUNICATIONS TO THE BOARD: | None. |
| CLOSED SESSION: | The Board went into Closed Session at 9:24 p.m. to continue discussion of Public Employee Evaluation – Superintendent. |
| CALL BACK TO ORDER: | The meeting was called back to order at 10:29 p.m. No action was taken in closed session. |
| ADJOURNMENT: | The meeting was adjourned at 10:30 p.m. |